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Texas A&M University
Academic Navigator
Higher Ed
Medical
Registrar
Edtech.com's Summary
Texas A&M University is hiring an Academic Navigator to advise medical students in the MD program on degree requirements, academic progress, and course scheduling for the Office of Student Affairs. The navigator keeps each student's academic record accurate, connects students who need help with academic support services, and coordinates advising events and programs tied to the Office of Academic Success. Beyond individual appointments, the role helps shape advising policy and guides faculty on university processes for graduate programs.
Highlights
- Advise MD students on programmatic requirements and academic processes, including their clerkship and elective schedules.
- Set realistic goals with students, communicate important dates and deadlines, and point them to the resources they need.
- Review academic records, monitor progress toward degree requirements, and refer students to academic support services.
- Track residency interviews and verify that students have completed their degree requirements.
- Register students each semester within set timelines and process adds, drops, withdrawals, and changes of curriculum.
- Manage enrollment rosters, including leaves of absence, adjusted graduation years, and transitions between programs.
- Hold group and class meetings as well as individual appointments, and keep a record of every student contact.
- Coordinate advising events and programs, including planning and organizing the annual elective fair.
- Requires a bachelor's degree and three years of experience in higher education or a related field, plus working knowledge of student information systems, degree planning, and degree audits.
- Prefer a master's degree in education, counseling, or a related field and experience advising for health professions education programs.
Academic Navigator Full Description
Job Title
Academic Navigator
Agency
Texas A&M University Health Science Center
Department
Medicine - Office Of Student Affairs
Proposed Minimum Salary
Commensurate
Job Location
Round Rock, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Graduate Academic Advisor III (Academic Navigator) advises MD students, manages student records, develops advising materials, and coordinates events. They assist in developing advising policies, evaluate practices, and mentor advising staff. May also advise student organizations and support program coordination for the Office of Academic Success.
What you need to know
Travel: This position may require occasional travel.
Schedule: This position may require work beyond normal office hours and/or work on weekends.
Responsibilities:
Graduate Student Advising
- Advises MD students on programmatic requirements and academic processes
- Collaborates with students to establish realistic goals, provides outreach, communicates important dates and deadlines, and offers necessary resources
- Manages the accurate documentation of graduate students and their academic progress
- Reviews academic records and refers to academic support services
- Monitors student progress and degree requirements
- Tracks and monitors residency interviews
- Verifies completion of degree requirements
- Advise students on both clerkship and elective schedules
Graduate Advising Support
- Develops and maintains advising materials and resources for students
- Meets with and refers students to available resources and departments
- Holds group and class meetings as well as individual appointments
- Maintains records of student contacts
- Coordinates advising events and programs
- Coordinates Academic Success Services as assigned
- Plans and organizes annual elective fair
- Assists in developing and implementing advising policies and procedures
- Provides guidance to faculty on university processes and policies for graduate programs
- Evaluates and improves advising practices based on department and student feedback and program outcomes
Schedule and Registration Management
- Assures students are registered each semester within set timelines
- Assists students with adds/drops, withdrawals, and changes of curriculum
- Manage enrollment rosters (LOA, adjusting grad year, transitioning between programs)
- Performs other duties as assigned
Qualifications:
Required Education and Experience
- Bachelor’s degree
Required Experience
- Three (3) years of experience in higher education or related field
Preferred Qualifications
- Master’s degree in education, Counseling, or a related field
- Five (5) years of advising or related experiences
- Experience advising or coordinating for health professions education programs
Knowledge, Skills, and Abilities
- Knowledge of word processing, spreadsheet, and database applications
- Knowledge of student information systems, degree planning, and degree audits
- Ability to multitask and work cooperatively with others
- Ability to present information clearly and concisely
- Ability to work with sensitive information and maintain confidentiality
- Excellent written communication, analytical, interpersonal, and organizational skills
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.
- Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Health and Wellness: Free exercise programs and release time
- Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
- Educational release time and tuition assistance for completing a degree while a Texas A&M employee
- Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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