Edtech.com's Summary

Arizona State University is hiring an Academic Personnel Specialist. The specialist will provide administrative support to the Director, manage faculty academic personnel actions, coordinate faculty recruitment, administer appointment and personnel systems, and handle payroll, budgeting, and onboarding duties within the School of Integrated Engineering.

Highlights

Manage faculty personnel actions including appointments, leaves, evaluations, and promotion and tenure processes
Coordinate faculty recruitment activities, support search committees, schedule interviews, and handle onboarding logistics
Administer academic personnel systems such as Workday, Interfolio, ASU Vita, and Review, Promotion and Tenure
Provide high-level administrative support to the Director including calendar and travel management
Support payroll and position management, including timekeeping, payroll reconciliation, and funding allocations
Manage unit purchasing, pCard transactions, budget reconciliations, and financial documentation per university policies
Serve as primary contact for hiring and onboarding graduate assistants, associates, and student employees
Require bachelor's degree and three years of relevant experience or equivalent combination of experience and training
Experience with faculty personnel actions and recruitment processes, and familiarity with Interfolio and Workday systems preferred
Salary range $55,000 to $65,000 annually, depending on experience

Academic Personnel Specialist Full Description

Job Profile:HR Services Specialist 2

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

Position Salary Range:

$55,000 - $65,000 per year, DOE

The School of Integrated Engineering (SIE) within the Ira A. Fulton Schools of Engineering at Arizona State University is seeking a highly motivated, proactive Academic Personnel Specialist to join our team. The ideal candidate is a strong problem-solver who embraces continuous learning, thrives in a fast-paced and evolving environment, and values collaboration while supporting a dynamic academic community.

We are looking for someone entrepreneurial in spirit, with a sense of adventure and a willingness to build, refine, and improve processes in a growing school. This role is ideal for a candidate who is energized by new challenges and excited to help shape and strengthen our academic operations.

Essential Duties:

Provide high-level administrative support to the Director, including calendar management, meeting coordination, travel, and special projects.
Manage faculty academic personnel actions across university systems, including appointments, leaves, evaluations, and promotion and tenure processes.
Coordinate faculty recruitment activities, including posting positions, supporting search committees, scheduling interviews and onboarding (logistics).
Administer academic appointment and personnel systems (Workday, Interfolio, ASU Vita, Review, Promotion and Tenure).
Serve as primary contact for hiring and onboarding graduate assistants, associates, and student employees.
Support payroll and position management, including timekeeping, payroll reconciliation, and funding allocations.
Manage unit purchasing, pCard transactions, budget reconciliations, and financial documentation in accordance with university policies.
Coordinate unit events, communications, and maintain faculty/staff directories.

Desired Qualifications:

Experience with faculty personnel actions (promotion and tenure, expedited reviews, probationary reviews, post-tenure reviews, promotion process for fixed term, instruction and research faculty, sabbatical leaves.
Experience with the faculty recruitment process.
Experience with using Interfolio products and implementation.
Demonstrated knowledge of standard office and administrative practices.
Experience in interpretating policies and procedures.
Experience composing correspondence requiring judgement, originality and knowledge of issues involved.
Experience in higher education.
Experience managing calendar of high-level executives.
Experience using a financial system, human resource management system, and reporting system in a higher education environment (Workday preferred).
Demonstrated knowledge of travel policies (Concur preferred).
Skill in coordinating activities and establishing priorities.
Experience working in a fast-paced environment.
Experience with Microsoft Office (Word and Outlook).
Advanced knowledge of Microsoft Office Excel.

Working Environment:

Activities are primarily performed in a regular, climate controlled office setting subject to extended periods of sitting, standing, walking
Use office equipment including a desktop computer.
Lift up to 20 pounds.
Communicate to perform essential duties.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 55+ graduate and 28 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering is driven by core values that define our approach, distinguish our practice, and guide daily decisions in academics, research, corporate partnerships, and entrepreneurship. These values shape how we recognize, reward, and communicate success. At the Fulton Schools of Engineering, we:
• Cultivate excellence.
• Deliver innovation that matters.
• Encourage bold thinking.
• Foster a community of learning and collaboration.
• Build a foundation for all to be successful.

Driving Requirement:Driving is not required for this position.

Location:Campus: West

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$18985.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description