Edtech.com's Summary

Arizona State University is hiring an Academic Personnel Specialist Sr. This role manages academic personnel actions such as probationary reviews, promotion and tenure, sabbatical reviews, and multi-year reviews across one or more Fulton Schools, while collaborating with the Faculty Administration team to ensure compliance and efficiency in academic personnel processes.

Highlights

Manage faculty and academic professional personnel actions including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews.
Collaborate with the Engineering Dean’s Office Faculty Administration team to maintain process consistency and compliance.
Develop and oversee systems and procedures to support academic personnel activities for various faculty types and joint appointments.
Draft correspondence independently using sound judgment and subject-matter expertise.
Interpret and apply university and Board of Regents policies on academic personnel issues.
Participate in relevant meetings and conferences concerning academic personnel responsibilities.
Manage year-to-year faculty hiring processes including posting positions and reviewing offer letters.
Required proficiency with Interfolio products (Faculty Search, Faculty180, Review, Promotion & Tenure) and Microsoft Office applications.
Minimum qualifications include a Bachelor's degree and five years of relevant experience or an equivalent combination of experience and training.
Annual salary range of $60,000 to $88,000, depending on experience.

Academic Personnel Specialist Sr. Full Description

Job Profile:HR Services Specialist 3

Job Family:HR Services

Time Type:Full time

Max Pay - Depends on experience:$88,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job profile Summary:
Serves as a resource within the college to perform HR activities and advises on policies, procedures, statues, and laws to ensure all human resources transactions are processed in accordance to policy and law.

Job Description:

Position Salary Range: $60,000 - $88,000 per year, DOE

Job Description:
The Ira A. Fulton Schools of Engineering is seeking a centralized Academic Personnel Specialist Senior to provide expert support on academic personnel management. This role will partner with one or more Fulton Schools and the Engineering Dean's Office to oversee complex and confidential faculty and academic professional processes, projects, initiatives, and issues.

In this role, you will:
⦁ Manage academic personnel actions for faculty and academic professionals, including probationary reviews, promotion and tenure, sabbatical reviews, career-track promotions, and multi-year reviews across one or more Fulton Schools.
⦁ Collaboration within the Faculty Administration team in the Dean's Office to ensure efficiency, compliance, and consistency across academic personnel processes.

We are looking for someone who is:
• A strong communicator, able to translate policies into clear guidance, build

trust, and foster positive working relationships across multiple schools.
• Detail-oriented and thrives in a fast-paced academic environment, balancing

collaboration with the ability to manage complex processes accurately and

discreetly.
• Reliable, approachable, and committed to supporting faculty success while

handling sensitive information with professionalism and care.
• Experienced in academic personnel processes, with the ability to spot oppor

tunities for streamlining, implement best practices, and contribute to long-

term improvements.

This position is based in the Engineering Dean's Office and reports directly to the Assistant Director of Academic Personnel. Join us and help support the faculty and academic professionals driving innovation and discovery at ASU! Applicable to ABOR Staff Only

Essential Duties:
• Lead in faculty academic personnel actions across one or more Schools

using various university platforms, including probationary reviews, promotion

and tenure, sabbatical reviews, career-track promotions and multi-year re

views for faculty and academic professionals.
• Provide support to the Faculty Administration team in the Engineering Dean's

Office, assisting with a wide range of academic personnel action processes.
• Conceptualizes and oversees, develops systems and procedures which

ensure efficient academic office operations processes and standards related

to academic personnel activities such as Adjunct faculty, Affiliate faculty and

academic professionals, Volunteer faculty and health partnerships and Joint

appointments.
• Independently draft correspondence on various subjects requiring sound

judgment, originality, and subject-matter expertise.
• Interpret and apply university and Board of Regents policies related to faculty

and academic professionals.
• Actively participate in meetings and conferences relevant to academic

personnel responsibilities.
• Managing year-to-year hiring process which includes posting positions and

reviewing offer letters for direct hires.
• Assist with Notice of Appointments.

Desired Qualifications:
• Experience managing faculty and academic professional personnel actions

(such as probationary reviews, promotion and tenure, sabbatical reviews,

career-track promotions, and multi-year reviews).

• Experience coordinating and supporting faculty recruitment processes.

• Proficiency with Interfolio products and implementations, including Faculty

Search, Faculty180 (ASU Vita), and Review, Promotion & Tenure.
• Proven ability to work effectively across various unit environments while man

aging tight deadlines and rapidly changing priorities.

• Strong verbal and written communication skills.

• Demonstrated knowledge of higher education policies and procedures, with

an emphasis on academic personnel processes.

• Proficiency with Microsoft Office applications (Excel, PowerPoint, Word,

Outlook, etc.).

Working Environment:
• Activities are performed in an environmentally controlled office setting

subject to extended periods of sitting, keyboarding, and manipulating a

computer mouse; required to stand for varying lengths of time and walk

moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities which may in

clude and/or are subject to resolution of conflicts.
• Ability to clearly communicate verbally, read, write, see and hear to perform

essential functions.

Instructions to Apply:

Application deadline is 3:00pm Arizona time on the date indicated.
• Please include all employment information in month/year format (e.g., 6/2020 to 8/2025), job title, job duties and name of employer for each position.
• Resume should clearly illustrate how prior knowledge and experience meet the Minimum and Desired qualifications of this position.
• Include a cover letter with application materials.
• ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
• Only electronic applications are accepted for this position.

Department Statement:

The Ira A. Fulton Schools of Engineering is the largest and most comprehensive engineering school in the nation and seeks to deliver a world-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasize inherently interdisciplinary endeavors that capitalize on both the breadth and depth of our outstanding faculty and have built a special place for largescale innovation characterized by foundational excellence and translational impacts. We are an engineering school on the rise in the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. The scale of our faculty research interests, and interdisciplinary mindset combined with 50+ graduate degree programs and 29 undergraduate degree programs provide the foundation and collaborative possibilities to advance new ideas.

The Fulton Schools of Engineering on the Tempe, Polytechnic, and West campuses is comprised of eight schools based on academic programs and research areas. The Fulton Schools of Engineering has nationally recognized faculty who conduct research, instruct and mentor students, and provide service to the profession and community. If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. Learn more at engineering.asu.edu/about.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15789.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description