Academic Program Manager

• Assist with clinical site and preceptor recruitment in Salt Lake City and northern Utah through outreach, site visits, meetings, and relationship-building activities.
• Collect, maintain, and track clinical preceptor affiliation agreements and credentialing documentation, primarily for the Salt Lake City campus, with data entry into Exxat.
• Verify clinical preceptor licensure information monthly and update records in Exxat.
• Conduct and complete site assessments prior to student rotations, including in-person visits for St. George sites and coordination with Salt Lake City staff as needed.
• Support Preceptor Clinical Medical Education (CME) processes for assigned regions, including review of evaluations and quarterly CME certificate generation.

• Support clinical schedule management to ensure all students have confirmed rotations at least 30 days prior to start dates.
• Update rotation schedules in Exxat and notify all relevant parties of schedule changes across both campuses.
• Manage student rotation appeals, including documentation in Exxat, coordination with clinical sites, proposing solutions, updating schedules, and communicating outcomes.
• Serve as a backup support for student absences, end-of-rotation exams, return visits, and other clinical-year activities as assigned.

• Actively engage with PA students during DCE and all clinical rotations by providing direct support and addressing concerns.
• Respond promptly and professionally to questions from students, faculty, and preceptors via email, phone, and in-person communication.
• Assist with student absence management as backup support, ensuring compliance with program policies and proper documentation.

• Utilize Exxat system and participate in ongoing Exxat trainings and feature updates.
• Maintain accurate and up-to-date clinical education records to support accreditation and program compliance.

• Co-chair the graduation planning committee that supports program graduation and commencement events.
• Assist with PA student program activities including procedure Days, labs, community engagement events, and exam proctoring.
• Coordinate purchasing needs for the clinical team and Salt Lake City campus; maintain clinical supplies and promotional inventory.
• Create and coordinate Salt Lake City OSCE schedules and post related announcements for both campuses.
• Assist with larger academic and program-related projects as assigned.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.