Academic Program Specialist I

🇺🇸 Gainesville, FL 🕑 Full-Time 💰 TBD 💻 Other 🗓️ January 21st, 2026

FERPA

Edtech.com's Summary

The University of Florida Herbert Wertheim College of Engineering is hiring an Academic Program Specialist I. This role coordinates graduate recruiting and undergraduate research programs, manages event planning, marketing materials, fiscal transactions, and administrative support for graduate recruiting staff. The specialist exercises independent judgment handling complex requests, maintaining confidential communications, and supports multiple university stakeholders.

Highlights

Coordinates graduate student recruiting, admissions processes, and undergraduate research initiatives.
Plans and manages recruitment events, webinars, and travel logistics for graduate students.
Provides administrative support including scheduling, communications, and maintaining departmental records.
Manages marketing materials and maintains associated websites in collaboration with marketing and academic affairs offices.
Handles fiscal responsibilities such as reconciling transactions, processing receipts, and maintaining financial records using UFGO, Concur, and P-card systems.
Requires proficiency in Microsoft Office Suite (especially Excel), WordPress, Zoom Webinars, Slate admissions application system, and qualitative tools like Qualtrics.
Requires a bachelor's degree and two years of relevant experience or equivalent combination.
Preferred experience includes graduate student services or recruitment, website management, event planning, and knowledge of university and federal regulations, including FERPA and UF policies.
Supports multiple university departments, vendors, staff, and current and prospective graduate students.
Salary is commensurate with education and experience.