Academic Resources Manager

Academic Resources Manager

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Posting Number  | S298
Classification Title  | Manager 190
Working Title  | Academic Resources Manager
Department  | Provost Office
Home Campus  |
City  | Bloomsburg
State  | Pennsylvania
Zip Code  | 17815
Bargaining Unit  | Non-represented
Work Location  | Home Campus
Position Type  | Management
Temporary/ Permanent  | Permanent
Full-time/ Part-time  | Full-Time
If Part-time, specify percentage (Examples: 0.75; 0.50; 0.25)  |

Benefits  | The Pennsylvania State System of Higher Education provides a comprehensive package of employer benefits to eligible employees and their enrolled dependent(s), which include*:

Medical and prescription drug benefits. Generous retirement plans, two options: Alternative Retirement Plan (ARP) State Employees’ Retirement System (SERS)  Tuition benefits for employees and dependents. Paid time off. Employer-paid dental and vision benefits. Employer-paid life insurance. Voluntary insurances and additional retirement programs.*Specific benefits may vary based upon university, employee group and/or collective bargaining unit. Visit: http://www.passhe.edu/inside/HR/syshr/healthcare/Pages/Summary-of-Benefits.aspx for additional information regarding benefits.

To be eligible for most benefits, you must be a permanent, full-time employee (including temporary, full-time faculty with at least an academic year contract) or a permanent, part-time employee (including temporary, part-time faculty with at least an academic year contract) who is scheduled to work every pay period for at least 50% of full-time hours.
Start Time  | 0800
End Time  | 1630
Hours Per Week  | 37.5 hours per week
Days Worked (Check all that apply)  | Mon, Tues, Wed, Thurs, Fri
Salary  | Commensurate with Experience
Anticipated Start Date  | August 2025
Anticipated End Date  | N/A

 
Position Summary Information 

Position Purpose  | Provides leadership and administration of academic resource management and operations related to Academic Affairs, including the academic colleges and academic support divisions, to support the advancement of academic excellence and achievement of strategic plans. Reports to the Vice Provost and Dean of Undergraduate Education and is actively involved as a key member of the Provost’s Leadership Team to advance strategic and systematic academic resource planning and allocation of financial and physical resources for the academic enterprise. Collaborates with the academic college deans, the Chief Financial Officer, Budget Office, Registrar’s Office, Human Resources, and other university partners to support them in the oversight of administrative, resource management, and budgetary matters related to Academic Affairs.

The home campus for this position is flexible to include Bloomsburg, Lock Haven or Mansfield.

This position may be eligible for telecommuting with requisite approval. Per PASSHE Telecommuting Procedure 2021-51, an alternate work site is defined as an approved work site within the Commonwealth of Pennsylvania, other than the employee’s assigned permanent work location, designated for telecommuting.

Description of Duties 
While working across functional area boundaries is important, the primary activity and work product is the analysis and reporting of data to support sound, sustainable decision-making by the senior academic leadership of Commonwealth University. Key tasks for the position involve managing academic resources, which include analyzing the E&G and AE budgets, the Comprehensive Planning Process (CPP) prescribed by PASSHE, analysis and reporting of Full-Time Equivalent (FTE) enrollment, faculty workload, and faculty complement planning. Activities undertaken on a regular basis include the following: Develop strategies to help Commonwealth University meet target metrics/benchmarks prescribed by the Pennsylvania State System of Higher Education for FTE, SCH, faculty workload, and to help align the academic program array (programs/courses/personnel) and student enrollment. Adhere to policies, procedures, and deadlines of collective bargaining agreements, university, PASSHE, and the Board of Governors. Oversee faculty FTE tracking systems and processes. Calculate and assign appropriate compensation and workload hours for alternate workload assignments, overload, faculty sharing, etc. Assist with the calculation of compensation for leave coverage per the CBA. Calculate and verify winter and summer faculty compensation. Recommend course scheduling efficiencies in coordination with Early College Programs. Oversee tracking of independent instruction and independent study. Review and analyze college deans’ annual requests for tenure-track faculty complement. Utilize data analytics to optimize resource allocation in support of academic programming, revenue growth, and efficiency metrics. Prepare detailed report with informed recommendations to the Provost and President for final decision. Review and analyze college deans’ annual requests for temporary faculty complement. Use data analytics to align resources with growth for academic programming, revenue opportunities, and efficiency metrics. Prepare detailed report with informed recommendations to the Provost and President for final decision. Ensure compliance with APSCUF CBA, Article 11.F.1. regarding maximum allocation of temporary faculty. Oversee management of the tracking system for course rotation (i.e., how frequently courses and/or sections are or should be offered, as well as identifying courses that repeatedly incur additional costs such as individualized instruction or overload) as well as course capacity optimization. Problem-solve scheduling concerns to optimize course/section availability and student progress within resource constraints. Develop and implement efficient business operations that support the institutional mission, with a focus on academic resource management. Help Academic Affairs, academic colleges, and academic support units develop creative solutions for managing finite resources. Develop tools and training to support Academic Affairs, academic colleges, and academic support units in managing academic resources. Advise and assist the executive leadership on the development and implementation of policies, procedures, protocols, analyses, and methods of improving administrative business operations and resource management as related to Academic Affairs. Partner with executive leadership and unit colleagues for budget coordination, resource planning, and facilities utilization related to the colleges and academic support units. Serve as the budgetary point of review on staff hiring documentation. Ensure Academic Affairs is accountable for compliance with university policies and procedures. Serve as a resource and liaison to Academic Affairs staff, deans, associate deans, department chairs, and dean’s office staff, providing consultation and advice on academic resource planning and management. Lead the convening of college financial leads and academic financial support leadership, and work with them on common goals, standards, and operating practices. Utilize university systems and reports (SAP, BI, Banner, etc.) to optimize academic resource usage. Coordinate with the Space and Facilities Committee on budgetary and personnel aspects for facilities projects pertaining to Academic Affairs. Build effective partnerships throughout the university related to administrative, budgetary, facilities, and other resources needed for the academic affairs mission. Exercise sound judgment in selecting methods, techniques and evaluation criteria for obtaining results. Participate on committees, working groups and task forces. Perform miscellaneous job-related duties as assigned

Decision Making  | Working with and analyzing complex data to make decisions. Leadership, supervision, hiring, management, and evaluation of staff. Make recommendations regarding academic resources and operations. Development, allocation, and management of budgets. Participating in decisions impacting significant financial resources. Leadership of committees, work teams, task forces, etc. Provide advice to the Provost’s Office and Deans regarding decisions, and participate in team-based decision-making.

Fiscal Responsibility  | Manage E&G and Academic Enhancement budgets within Academic Affairs Monitor temporary faculty budget Monitor overload, independent study, individualized instructions, and reassigned time Track faculty complement and salary/benefit data within Academic Affairs

Supervisory Responsibility  | May supervise clerical staff, students or graduate assistants as assigned.
Minimum Requirements Profile  | Bachelor’s degree Working knowledge of university administration structures and processes Minimum of 3 years of management experience, preferably in higher education Management-level experience preparing complex data reports used to make senior and executive-level decisions Experience with data analytics and sharing data in a meaningful way for usage by senior administrators in decision-making processes
Preferred Qualifications  | Master’s degree in business administration, public sector administration, public policy, educational/higher education leadership, data analytics, or other related field preferred. Five or more years using data to assist with decision-making at the college level (or higher) or the equivalent in a complex multi-location organization

Applicant Rating Criteria  |
Knowledge, Skills & Abilities  | · Knowledge of administration, finance, and business operations.· Demonstrated skill in data-driven decision making.· Knowledge of financial/business analysis techniques.· Excellent oral and written communication skills and the ability to interact effectively with a wide variety of people.· Strategic planning and performance management skills.· Ability to manage key projects and initiatives with significant impact across the organization.· Ability to develop, plan, and implement short- and long-range goals.· Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.· Strong interpersonal and community relations skills and the ability to work effectively within a diverse community.· Strong knowledge and ability to lead an organizational structure, workflow, and operating protocols.· Ability to monitor program/project budgets and end-of-year projections.· Ability to develop and deliver presentations.· Ability to make administrative and procedural decisions.· Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.· Knowledge of community support services and funding agencies.· Knowledge and understanding of the operations of an institution of higher education.· Demonstrated knowledge of diversity, equity, and inclusion.· Ability to foster a cooperative work environment.

Essential Functions  | 1. Sitting – 80%; Walking – 10%; Standing – 10%; Squatting2. Working indoors – 95% and Outdoors – 5%3. Frequent lifting of objects weighing less than 5 pounds4. Occasional lifting of objects weighing 25 pounds or greater.5. Occasional pushing/pulling objects weighing 25 pounds or greater6. Frequent reaching for objects at, above and below shoulder7. Frequent twisting at waist, and stretching to reach objects8. Occasional fine manipulation with hands9. Frequent simple grasping; occasional power grasping10. Basic math skills (add, subtract, multiply, divide)11. Reading skills including understanding written direction.12. Writing skills in preparing and organizing documents13. Sensory skills, i.e. visual, hearing, and speaking14. Keyboard skills

 
Posting Detail Information 

Open Date mm-dd-yyyy  | 07/17/2025
Close Date mm-dd-yyyy  |
Open Until Filled  | Yes

Special Instructions to Applicants  | For full consideration, applications must be received by July 31, 2025. Finalists for this position must communicate well and successfully complete an interview process. Completing this search is contingent upon available funding.

Background Clearances  | Offers of employment are conditional, pending successful completion of the background clearances mandated by Act 153 of 2014 and Board of Governors Policy 2014-01-A: Protection of Minors. In order to qualify for a provisional appointment, the Applicant Acknowledgement Consent Form, Provisional Hire Form, Pennsylvania State Police and Justifacts portion of the clearance process must be successfully completed prior to your start date. The remaining PA Child Abuse History Clearance and FBI Clearance must be successfully completed and returned as soon as possible within the first 90 days of employment.

Diversity Statement  | At Commonwealth University we recognize our responsibility to continuously support a living, learning, and working environment that values the diverse contributions from all members of our campus community. Our commitment to diversity, equity and inclusion enriches our campus community and is instrumental to our institutional success. Commonwealth University strives to cultivate a campus climate that allows all members to embrace diversity, equity and inclusion as we achieve success both in and out of the classroom, in our work responsibilities, and in our professional lives beyond Commonwealth University. We uphold our commitment to DEI by:
• Actively supporting and promoting the intellectual and personal growth of our students, inside and outside of the classroom.
• Providing workshops, trainings, programs designed to broaden the knowledge and understanding of diversity, equity and inclusion within our campus community.
• Ensuring that all learning and living environments throughout our campus are welcoming and capable of serving all individuals.

Title IX/Clery  | The University prohibits any form of discrimination or harassment on the basis of sex, race, color, age, religion, national or ethnic origin, sexual orientation, gender identity or expression, pregnancy, marital or family status, medical condition, genetic information, veteran status, or disability in any decision regarding admissions, employment, or participation in a University program or activity in accordance with the letter and spirit of federal, state, and local non-discrimination and equal opportunity laws, such as Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Age Discrimination in Employment Act, the Americans with Disabilities Act and ADA Amendments Act, the Equal Pay Act, and the Pennsylvania Human Relations Act.
The University also complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crimes Statistics Act, as amended by the Violence Against Women Act (VAWA). Title IX prohibits retaliation for asserting or otherwise participating in claims of sex discrimination. VAWA imposes additional duties on universities and colleges to investigate and respond to reports of sexual assault, stalking, and dating or domestic violence, and to publish policies and procedures related to the way these reports are handled. The University has designated the Title IX Coordinator (Jennifer Raup, Elwell Hall, ORL, 570-389-4808, jraup@commonwealthu.edu or titleixcoord@commonwealthu.edu), to coordinate the University’s compliance with Title IX and VAWA and to respond to reports of violations. The University has directed the Police Department to coordinate the University’s compliance with the VAWA-related Clery reporting requirements. For information on the University’s crime statistics, which is available in a publication called “Annual Security Report”, please contact Commonwealth University – Bloomsburg Police at 570-389-2211, Commonwealth University – Mansfield Police at 570-662-4900, or Commonwealth University – Lock Haven Police at 570-484-2278 or by accessing the following website: https://www.commonwealthu.edu/offices-directory/university-police/annual-security-report. Additionally, inquiries concerning Title IX and its implementing regulation can be made to the U.S. Department of Education, Office of Civil Rights, Region III, The Wanamaker Building, 100 Penn Square East – Suite 505, Philadelphia, PA 19107; Phone: (215) 656-6010; Fax: (215) 656-6020.

About Commonwealth University of PA  | The Power of Three Bloomsburg, Lock Haven and Mansfield universities have joined forces to boldly transform higher education in our region and beyond. While we are uniting as Commonwealth University of Pennsylvania, you can expect a college experience that is anything but common.

We’re Honoring our History by preserving the founding principles of each campus and continuing our vibrant on-campus student experience, serving as pillars of our communities, supporting students and our neighbors alike.

We’re Investing in Today by answering the greatest challenges facing higher education: accessibility, cost, quality, and relevance through the combined strength of our storied institutions.

We’re Building a Powerful Tomorrow by boldly changing the trajectory of public education to position ourselves for growth, increased access, and to meet economic and workforce development needs in our region, across Pennsylvania and beyond.
Quick Link  | https://commonwealthu.peopleadmin.com/postings/4343

Applicant Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Contact Us If you have questions, please contact The Office of Human Resources at (570) 389-4415 or email