Edtech.com's Summary

The Pennsylvania State University is hiring an Accounting Associate to support the financial administration of Military Third Party contracts within the University Bursar's Office. The role requires managing military-sponsored contracts, invoicing military sponsors, processing payments, maintaining financial records, and ensuring compliance with university and regulatory policies through collaboration and communication with internal and external partners.

Highlights

Manage organizational accounts and Military Third Party contracts in the student financial system
Set up billing structures and contract terms for military-affiliated students and sponsors
Generate invoices and process payments from military third-party sponsors including electronic and check payments
Reconcile accounts and monitor outstanding receivables, following up on unpaid invoices
Maintain detailed documentation and ensure compliance with university, state, federal, and military contract requirements
Provide customer service to students, military contacts, and internal stakeholders; respond to inquiries via phone, email, Bursar’s Electronic Student Inquiry Response System, and Salesforce
Process Military Grant in Aid
Proficiency with financial systems, spreadsheets, and standard office software required
Minimum qualifications: Associate Degree and 4+ years of relevant experience or equivalent combination
Salary range: $42,100 - $61,000 with competitive benefits including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible family members

Accounting Associate Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The University Bursar's Office is seeking an Accounting Associate to support the financial administration of Military Third Party contracts. This position is responsible for creating and maintaining military-sponsored organization contracts, invoicing third-party military sponsors, processing and reconciling payments, and ensuring compliance with university policies and contractual requirements. The role requires strong attention to detail, collaboration with internal departments, and consistent communication with external military partners.

Key Responsibilities

Create, manage, and maintain organizational accounts and Military Third Party contracts within the student financial system
Set up and maintain authorized billing structures and contract terms for military-affiliated students and sponsoring agencies
Generate accurate and timely invoices to third-party military sponsors in accordance with contractual agreements
Process incoming payments from military third-party sponsors, including electronic payments, checks, and other approved methods
Deposit and post payments to the appropriate organizational accounts
Reconcile Military Third Party organizational accounts to ensure accuracy and completeness of financial records
Monitor outstanding receivables and follow up with military sponsors regarding unpaid or delayed invoices
Maintain detailed documentation and audit trails for contracts, invoices, and payments
Ensure compliance with university policies, state and federal regulations, and military contract requirements
Provide excellent customer service support to students, military contacts, and internal stakeholders regarding account inquiries
Respond to incoming phone calls/emails from customers regarding the status of student accounts; identify customers' needs, requests, and handle escalated calls/issues
Respond to incoming emails from customers via the Bursar's Electronic Student Inquiry Response System and SalesForce
Process Military Grant in Aid

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Required Qualifications

Strong attention to detail and ability to manage multiple accounts and deadlines
Proficiency with financial systems, spreadsheets, and standard office software
Ability to communicate clearly and professionally with internal and external partners

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Key Responsibilities

Create, manage, and maintain organizational accounts and Military Third Party contracts within the student financial system
Set up and maintain authorized billing structures and contract terms for military-affiliated students and sponsoring agencies
Generate accurate and timely invoices to third-party military sponsors in accordance with contractual agreements
Process incoming payments from military third-party sponsors, including electronic payments, checks, and other approved methods
Deposit and post payments to the appropriate organizational accounts
Reconcile Military Third Party organizational accounts to ensure accuracy and completeness of financial records
Monitor outstanding receivables and follow up with military sponsors regarding unpaid or delayed invoices
Maintain detailed documentation and audit trails for contracts, invoices, and payments
Ensure compliance with university policies, state and federal regulations, and military contract requirements
Provide excellent customer service support to students, military contacts, and internal stakeholders regarding account inquiries
Respond to incoming phone calls/emails from customers regarding the status of student accounts; identify customers' needs, requests, and handle escalated calls/issues
Respond to incoming emails from customers via the Bursar's Electronic Student Inquiry Response System and SalesForce
Process Military Grant in Aid

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Required Qualifications

Strong attention to detail and ability to manage multiple accounts and deadlines
Proficiency with financial systems, spreadsheets, and standard office software
Ability to communicate clearly and professionally with internal and external partners

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Accounting Associate

Edtech.com's Summary

Accounting Associate Full Description

APPLICATION INSTRUCTIONS:

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