Chapman University
Accounts Payable, Temporary
🇺🇸 Orange, CA
🕑 Full-Time
💰 $24 - $25 per Hour
💻 Finance
🗓️ July 25th, 2025
Edtech.com's Summary
Chapman University is hiring an Accounts Payable, Temporary assistant. This full-time role involves managing accounts payable communications, auditing and processing payment requests, ensuring accurate supplier data, and providing customer service to campus personnel and external entities.
Highlights
- Manage centralized Accounts Payable email communications and distribution.
- Audit and process purchase requests, wire payment requests, purchase orders, and non-purchase order documents.
- Interpret and apply university fiscal policies and procedures.
- Maintain accurate supplier data and coordinate with the supplier management team.
- Enter documents into an online accounting system and verify data accuracy.
- Provide payment-related customer service to campus community and outside entities.
- Possess excellent interpersonal, verbal, and written communication skills.
- Skilled in using standard office equipment and able to handle high-volume work with minimal errors.
- Compensation range: $24.00-$25.00 per hour.
- Desired knowledge includes basic understanding of 1099 tax reporting, Accounts Payable supplier setup, experience in office environments, familiarity with Chapman’s policies, and PeopleSoft software.
Accounts Payable, Temporary Full Description
Accounts Payable, Temporary
Please see Special Instructions for more details.
Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Position Title | Accounts Payable, Temporary
Position Type | Temporary
Job Number | SA62524
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $24.00-$25.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Type | Temporary
Job Number | SA62524
Full or Part Time | full-time 40 hours weekly
Fair Labor Standard Act Classification | Non-Exempt
Anticipated Pay Range | $24.00-$25.00
Pay Range Information | Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary | The Accounts Payable Assistant is a temporary, non-exempt staff position. This role provides accounting and administrative assistance to Financial Services and is located at the West Palm Structure.
Responsibilities | Manage centralized Accounts Payable email communications and distribution. Audit and process a high volume of purchase requests, wire payment requests, purchase orders, and non-purchase order documents to ensure accuracy and appropriateness. Interpret and apply campus policies and procedures. Validate that accurate supplier data is in the system and work with the supplier management team for required revisions. Assist with entering documents into an online, multi-screen accounting system to ensure timely payments. Review control groups and verify the accuracy of data entry. Provide customer service associated with payment requests and reimbursements to representatives from the campus community, auxiliary organizations, and outside entities. Develop and maintain effective working relationships with campus personnel and suppliers. Assist campus personnel with the completion of campus electronic forms, including online payment requests, non-purchase order expense requests, reimbursement requests, and wire payment requests. Resolve discrepancies and inquiries. Ensure that inquiries are answered correctly and timely or referred to the appropriate person. Communicate appropriately and effectively in various situations, both verbally and in writing. Ability to learn and understand tax requirements associated with payment requests.
Required Qualifications
Excellent interpersonal communication skills with the ability to work with a diverse group of individuals at all organizational levels, both inside and outside the University. Effective written and verbal communication skills. Demonstrated ability to independently research and resolve problems. Ability to learn and interpret university and departmental fiscal policies and procedures. Skilled in using standard office equipment. Attention to detail and ability to meet required deadlines. Strong organizational skills necessary to handle multiple priorities for the timely completion of work assignments, with the ability to produce high volume, quality work with minimal errors. Ability to use tact and diplomacy and to maintain high levels of confidentiality. Team player who welcomes feedback.
Desired Qualifications | Basic understanding of 1099 and California Tax withholding and reporting. Accounts Payable Supplier set-up information. Experience working in an office environment or related professional experience. Knowledge of Chapman University’s policies and procedures. Familiarity with PeopleSoft.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 3
Responsibilities | Manage centralized Accounts Payable email communications and distribution. Audit and process a high volume of purchase requests, wire payment requests, purchase orders, and non-purchase order documents to ensure accuracy and appropriateness. Interpret and apply campus policies and procedures. Validate that accurate supplier data is in the system and work with the supplier management team for required revisions. Assist with entering documents into an online, multi-screen accounting system to ensure timely payments. Review control groups and verify the accuracy of data entry. Provide customer service associated with payment requests and reimbursements to representatives from the campus community, auxiliary organizations, and outside entities. Develop and maintain effective working relationships with campus personnel and suppliers. Assist campus personnel with the completion of campus electronic forms, including online payment requests, non-purchase order expense requests, reimbursement requests, and wire payment requests. Resolve discrepancies and inquiries. Ensure that inquiries are answered correctly and timely or referred to the appropriate person. Communicate appropriately and effectively in various situations, both verbally and in writing. Ability to learn and understand tax requirements associated with payment requests.
Required Qualifications
Excellent interpersonal communication skills with the ability to work with a diverse group of individuals at all organizational levels, both inside and outside the University. Effective written and verbal communication skills. Demonstrated ability to independently research and resolve problems. Ability to learn and interpret university and departmental fiscal policies and procedures. Skilled in using standard office equipment. Attention to detail and ability to meet required deadlines. Strong organizational skills necessary to handle multiple priorities for the timely completion of work assignments, with the ability to produce high volume, quality work with minimal errors. Ability to use tact and diplomacy and to maintain high levels of confidentiality. Team player who welcomes feedback.
Desired Qualifications | Basic understanding of 1099 and California Tax withholding and reporting. Accounts Payable Supplier set-up information. Experience working in an office environment or related professional experience. Knowledge of Chapman University’s policies and procedures. Familiarity with PeopleSoft.
Special Instructions to Applicants | Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.
Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References | 2
Maximum Number of References | 3
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents
MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
One University Drive
Orange, CA 92866
(714) 997-6815
RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618
© 2019 CHAPMAN UNIVERSITY
Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Office of Human Resources
One University Drive
Orange, California 92866
TalentServices@chapman.edu
The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
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