Administrative Aide II

🇺🇸 New York, NY

🕑 Full-Time

💰 $35 per Hour

💻 Administrator

🗓️ May 20th, 2025

Edtech.com's Summary

New York University is hiring an Administrative Aide II. The role involves performing a variety of clerical, secretarial, and office duties, including confidential tasks for the Office of the President. Responsibilities include prioritizing office activities, supervising junior staff, responding to inquiries, interacting with dignitaries, managing complex budgets, and creating documents and databases.

Highlights

Clerical and secretarial duties for the Office of the President
Supervise and delegate work to support staff
Manage and customize communications and departmental documents
Modify or create databases and complex spreadsheets
Proficiency required in intermediate to advanced word processing, spreadsheet, and database applications
Hourly rate of USD $34.629 based on bargaining unit contracts
Minimum of a high school diploma with 3+ years of office experience
Preferred proficiency in Microsoft Office or Apple and desktop publishing

Administrative Aide II Full Description

Position Summary:

Perform a wide range of clerical, secretarial and general office duties including those of a confidential nature for the Office of the President. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison (including high profile academics and dignitaries from around the world) and with University personnel (including those at the senior level) to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Qualifications:

Required Education:

High School Diploma or equivalent

Required Experience:

3+ years years of office experience. Experience providing a high level of customer service.

Preferred Experience:

2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).

Required Skills, Knowledge and Abilities:

Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:

Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access. Additional Information:

In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $34.629. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.