Edtech.com's Summary

Purdue Northwest is hiring an Administrative Assistant for its TRIO Educational Talent Search Program. The role involves managing student records, handling financial documentation, coordinating communication, and supporting program events, workshops, and travel to ensure compliance with U.S. Department of Education TRIO regulations.

Highlights

Maintain program calendars, schedule meetings and events, and arrange travel.
Manage student onboarding into databases and organize participant files.
Reconcile program expenses and order necessary materials.
Create mailing lists and provide exceptional customer service to visitors, parents, faculty, students, and staff.
Develop and sustain a professional and productive office environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, digital filing systems, and social media platforms.
Require a high school diploma/GED and at least one year of prior administrative assistant experience.
Familiarity with TRIO or similar college access programs is preferred.
Sensitivity to the needs of low-income, first-generation student populations, and ability to maintain confidential documents.
Salary range is $15.00 - $18.00 per hour with full benefits including medical, dental, vision, retirement, tuition remission, and paid leave.

Administrative Assistant, TRIO Educational Talent Search Full Description

Overview of Administrative Assistant

Purdue Northwest's TRIO Educational Talent Search Program (ETS) is seeking an Administrative Assistant to join their team. The TRIO ETS Administrative Assistant provides essential administrative, clerical, organizational and operational support to ensure the effective implementation of the program’s services and compliance with U.S. Department of Education TRIO regulations. This position supports the TRIO ETS team through student record management, financial documentation, communication coordination, and logistical support for program events, workshops, and travel. The Administrative Assistant position is a critical part of the professional learning community that is expected to provide and perform a variety of administrative tasks.

Pay:

$15.00 - $18.00

Schedule:

Monday - Friday, 8:00 am - 4:30 pm

Duties and Responsibilities of Administrative Assistant

Maintaining program calendars, scheduling meetings and events
Arranging travel
Handling program inquiries
On-boarding prospective students into the database
Organizing file folders of program participants
Reconciling program expenses
Ordering materials for the program
Creating mailing lists
Provide visitors, parents, faculty, students, and staff with exceptional customer service, hospitality, and proactive problem solving measures
Developing and maintaining an office environment that is conducive to professionalism
Creating a productive climate and environment for students and staff on campus

Benefits of Administrative Assistant

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
- Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Administrative Assistant

Requires a high school diploma/GED

Experience of Administrative Assistant

One year previous administrative assistant experience in an office setting.

Core Competencies of Administrative Assistant

Strong organizational skills and attention to detail.
Demonstrated ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, and digital filing systems.
Familiarity with TRIO or similar college access programs preferred.
Sensitivity to the needs of low-income, first-generation student populations.
Demonstrated ability to handle confidential and sensitive documents
Ability to work independently, display strong decision-making, good judgment, excellent organization skills, and ability to multi-task, prioritize requests, and meet deadlines in a fast paced environment
Demonstrated knowledge of maintaining an information database and complex records
Ability to comply with university, financial, and program policies and procedures
Excellent verbal and written communication skills, and ability to work with a diverse group of people
Proficiency in Microsoft Office, Outlook, Excel, Google Docs, Social media outlets and Internet use
Must have the ability to supervise student workers
Must have ability to work with a diverse population

Additional Information

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an equal opportunity/equal access university.

FLSA Status

Non-Exempt

Original Job Description

Overview of Administrative Assistant

Pay:

$15.00 - $18.00

Schedule:

Monday - Friday, 8:00 am - 4:30 pm

Duties and Responsibilities of Administrative Assistant

Maintaining program calendars, scheduling meetings and events
Arranging travel
Handling program inquiries
On-boarding prospective students into the database
Organizing file folders of program participants
Reconciling program expenses
Ordering materials for the program
Creating mailing lists
Provide visitors, parents, faculty, students, and staff with exceptional customer service, hospitality, and proactive problem solving measures
Developing and maintaining an office environment that is conducive to professionalism
Creating a productive climate and environment for students and staff on campus

Benefits of Administrative Assistant

Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid vacation days first year of employment
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account –
- Plus, a chance to earn more through participating in University Wellness Initiatives
Employee Wellness Programs
Paid Parental Leave
Tuition remission for you, your spouse and dependent children at any Purdue campus
For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/

Education of Administrative Assistant

Requires a high school diploma/GED

Experience of Administrative Assistant

One year previous administrative assistant experience in an office setting.

Core Competencies of Administrative Assistant

Strong organizational skills and attention to detail.
Demonstrated ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Microsoft Office Suite (Word, Excel, PowerPoint), Canva, database systems, and digital filing systems.
Familiarity with TRIO or similar college access programs preferred.
Sensitivity to the needs of low-income, first-generation student populations.
Demonstrated ability to handle confidential and sensitive documents
Ability to work independently, display strong decision-making, good judgment, excellent organization skills, and ability to multi-task, prioritize requests, and meet deadlines in a fast paced environment
Demonstrated knowledge of maintaining an information database and complex records
Ability to comply with university, financial, and program policies and procedures
Excellent verbal and written communication skills, and ability to work with a diverse group of people
Proficiency in Microsoft Office, Outlook, Excel, Google Docs, Social media outlets and Internet use
Must have the ability to supervise student workers
Must have ability to work with a diverse population

Additional Information

Purdue University Northwest is an equal opportunity/equal access university.

FLSA Status

Non-Exempt

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Administrative Assistant, TRIO Educational Talent Search Full Description

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