Texas State University
Administrative Asst II - Part-Time
🇺🇸 Round Rock, TX
🕑 Part-Time
💰 $1,631 per Month
💻 Other
🗓️ July 17th, 2025
Canva
Edtech.com's Summary
Texas State University is hiring an Administrative Assistant II - Part-Time. This role involves providing administrative and general support to the Department Chair, Administrative Assistant III, faculty, and students in the Department of Health Informatics & Information Management. The position includes duties such as managing communications, coordinating events, supporting faculty and students, and maintaining departmental records and social media.
Highlights
- Provide general administrative support and represent the office professionally.
- Manage routine department operations including communication, mail handling, and confidentiality maintenance.
- Support faculty and students with scheduling, correspondence, and administrative processes.
- Coordinate and plan departmental marketing, recruiting, retention events, and student/faculty events.
- Assist with department representation at recruitment events like Bobcat Days and Discover TXST RRC.
- Manage and update web content and social media platforms (Facebook, Instagram, LinkedIn) using GATO editor, Canva, Adobe tools.
- Maintain office inventory and organize departmental files according to retention policies.
- Create database queries and generate reports using structured data formats.
- Required qualifications include strong attention to detail, effective communication, and customer service experience.
- Preferred skills include event planning, website and social media management, proficiency in Microsoft Office, Adobe products, and Texas State systems (Banner, CLSS Courseleaf, Logi Degree Works, Calico).
- Monthly salary is $1,630.84 for part-time work up to 20 hours per week with benefits eligibility.
Administrative Asst II - Part-Time Full Description
Administrative Asst II - Part-Time
Please see Special Instructions for more details.
This is a part-time position working no more than 20 hours per week at 50% FTE, this position is benefits eligible
You must attach:
You must attach:
- list of three references
- resume
- cover letter
Posting Information
Posting Information
Posting Number | 2025626
Posting/Functional Title | Administrative Asst II - Part-Time
University Pay Plan Title | Administrative Assistant II
Location | Round Rock
Department | Dept of Health Informatics & Information Management
Recruitment Type | Open Recruiting
Job Type | Part-Time
Funding Source | Permanent
Monthly Salary | $1,630.84
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Strong attention to detail Effective verbal and written communication Customer service experience
Preferred Qualifications | Experience planning events Experience with website management Experience with LinkedIn, Facebook, Instagram social media management Experience with data management Experience Microsoft Office products Experience utilizing Adobe, and Texas State systems including, but not limited to, Banner, CLSS Courseleaf, Logi Degree Works, Calico or functionally similar products. 3 years of customer service experience 1-2 years administrative assistant experience in a professional office and/or academic setting
Job Description | Join our TXST team on the beautiful and expanding Round Rock campus (RRC)!
The Administrative Assistant Il position in the Department of Health Informatics & Information Management (HIIM) provides administrative and general support to the Department Chair, Administrative Assistant III, faculty, and students.
Job Duties
1. Provide general administrative support and represent the office as a professional environment.
2. Perform routine operations of the department including screening and transferring calls, greeting students, faculty and visitors and maintain confidentiality. Run errands, prepare outgoing mail, distribute incoming mail.
3. Provide departmental support to HIIM faculty and students.
4. Prepare correspondence and provide administrative support (class schedules, restriction, overrides, holds, degree audits etc.) to HIIM programs and students.
5. Prepare and maintain departmental contributions to HIIM marketing, recruiting and retention events.
6. Assist HIIM Department in recruiting students and program recognition.
7. Assist in coordinating faculty and students to represent HIIM department at events such as Bobcat Days, New Admitted Student Days, Discover TXST RRC and HOSA. Represent the department by attending various recruitment events. Prepare supplies needed for recruiting events.
8. Plan and coordinate department events for HIM students, faculty and community.
9. Assist in webpage/ social media (Facebook, Instagram, LinkedIn) management and updates using GATO editor, Canva, Adobe Acrobat, Photoshop, etc.
10. General office Inventory Management: Monitor and maintain stock levels, conduct regular counts, track usage, organize storage areas, and ensure proper storage conditions.
11. Responsible for creating, maintaining, and organizing various departmental files and records per records retention policy.
12. Create Database queries and generate reports. Organize data and lists into structured formats, such as spreadsheets or database.
13. Other duties as assigned.
Additional Information to Applicants
This is a part-time position working no more than 20 hours per week at 50% FTE, this position is benefits eligible
You must attach:list of three references resume cover letter
Job Open Date | 07/14/2025
Job Close Date (posting closes at midnight) | 07/21/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | TBD between 8 a.m. and 5 p.m. total 20 hrs./week
Normal Work Hours End | TBD between 8 a.m. and 5 p.m. total 20 hrs./week
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/53557
Posting/Functional Title | Administrative Asst II - Part-Time
University Pay Plan Title | Administrative Assistant II
Location | Round Rock
Department | Dept of Health Informatics & Information Management
Recruitment Type | Open Recruiting
Job Type | Part-Time
Funding Source | Permanent
Monthly Salary | $1,630.84
Job Category | Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. | Strong attention to detail Effective verbal and written communication Customer service experience
Preferred Qualifications | Experience planning events Experience with website management Experience with LinkedIn, Facebook, Instagram social media management Experience with data management Experience Microsoft Office products Experience utilizing Adobe, and Texas State systems including, but not limited to, Banner, CLSS Courseleaf, Logi Degree Works, Calico or functionally similar products. 3 years of customer service experience 1-2 years administrative assistant experience in a professional office and/or academic setting
Job Description | Join our TXST team on the beautiful and expanding Round Rock campus (RRC)!
The Administrative Assistant Il position in the Department of Health Informatics & Information Management (HIIM) provides administrative and general support to the Department Chair, Administrative Assistant III, faculty, and students.
Job Duties
1. Provide general administrative support and represent the office as a professional environment.
2. Perform routine operations of the department including screening and transferring calls, greeting students, faculty and visitors and maintain confidentiality. Run errands, prepare outgoing mail, distribute incoming mail.
3. Provide departmental support to HIIM faculty and students.
4. Prepare correspondence and provide administrative support (class schedules, restriction, overrides, holds, degree audits etc.) to HIIM programs and students.
5. Prepare and maintain departmental contributions to HIIM marketing, recruiting and retention events.
6. Assist HIIM Department in recruiting students and program recognition.
7. Assist in coordinating faculty and students to represent HIIM department at events such as Bobcat Days, New Admitted Student Days, Discover TXST RRC and HOSA. Represent the department by attending various recruitment events. Prepare supplies needed for recruiting events.
8. Plan and coordinate department events for HIM students, faculty and community.
9. Assist in webpage/ social media (Facebook, Instagram, LinkedIn) management and updates using GATO editor, Canva, Adobe Acrobat, Photoshop, etc.
10. General office Inventory Management: Monitor and maintain stock levels, conduct regular counts, track usage, organize storage areas, and ensure proper storage conditions.
11. Responsible for creating, maintaining, and organizing various departmental files and records per records retention policy.
12. Create Database queries and generate reports. Organize data and lists into structured formats, such as spreadsheets or database.
13. Other duties as assigned.
Additional Information to Applicants
This is a part-time position working no more than 20 hours per week at 50% FTE, this position is benefits eligible
You must attach:list of three references resume cover letter
Job Open Date | 07/14/2025
Job Close Date (posting closes at midnight) | 07/21/2025
Open Until Filled | No
Normal Work Days | Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start | TBD between 8 a.m. and 5 p.m. total 20 hrs./week
Normal Work Hours End | TBD between 8 a.m. and 5 p.m. total 20 hrs./week
Posting Notices |
Legal and Required Notices | Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why Choose Texas State University? | Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link | https://jobs.hr.txstate.edu/postings/53557
Applicant Document
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- DD 214/DD1300
- Veteran's Preference
- Licensure
- Certifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How would you rank your experience with written, verbal, and interpersonal communication skills, specifically in your ability to effectively communicate with a diverse range of stakeholders?
- None
- Intermediate
- Average
- Superior
- * Do you have direct customer service experience and if so, how many years?
- No experience
- Less than 1 year experience
- 1-2 years experience
- 3-5 years experience
- 5+ years experience
- * Describe your experience planning and coordinating events:
(Open Ended Question) - * Do you have experience working with website and social media platforms (Facebook, LinkedIn, Twitter, Instagram etc)
- Website - Yes
- Website - No
- Socia Media - Yes
- Socia Media - No
- * How would you rate your skill level in Microsoft Office, specifically in programs such as Word, Excel, and Outlook?
- None
- Intermediate
- Average
- Superior
- * Do you have knowledge of Adobe Sign and/or Adobe Acrobat, and utilizing Texas State systems such as Gato, Calico, SAP, CLSS CourseLeaf, and CatsWeb software?
- Adobe Sign and/or Adobe Acrobat - Yes
- Adobe Sign and/or Adobe Acrobat - No
- Gato - Yes
- Gato - No
- Calico - Yes
- Calico - No
- SAP - Yes
- SAP - No
- CLSS Courseleaf - Yes
- CLSS Courseleaf - No
- Catsweb - Yes
- Catsweb - No
- * How many years of experience do you have working as an Administrative Assistant or an office manager position?
- 0 (no experience)
- 1- 2 years
- 2 + years
Similar Jobs
Athletic Academic Assistant
University of Nebraska - Omaha
🇺🇸 Omaha, NE
Assistant Dean for Student Success and Outreach
Montana State University
🇺🇸 Bozeman, MT
Student Accounts Specialist
North Central College
🇺🇸 Naperville, IL
Administrative Support Specialist
University of North Carolina at Chapel Hill
🇺🇸 Carrboro, NC
Office of University Advancement Relations Assistant
Missouri State University
🇺🇸 West Plains, MO
