Edtech.com's Summary

Touro University California is hiring an Administrative Coordinator for its College of Osteopathic Medicine Academic Affairs Department. The role involves coordinating meetings and appointments, managing communications and records, supporting departmental budgeting, collaborating with faculty and students, and handling administrative tasks across multiple software platforms.

Highlights

Coordinate appointments, meetings, and maintain departmental and campus calendars.
Prepare and edit communications including memos, emails, reports, and meeting minutes.
Create and maintain electronic and physical filing systems.
Assist with Dean’s letters and departmental reimbursements including budget records and event logistics.
Utilize software such as Office 365, CANVAS, Teams, Zoom, TouroOne, SmartSheet, and relational databases.
Communicate regularly with students, faculty, staff, and external representatives.
Bachelor’s degree preferred or equivalent experience in healthcare, academic, or business settings.
Strong organizational, multitasking, and communication skills with attention to confidentiality and deadlines.
Ability to work independently and collaboratively, with initiative and good judgment under stress.
Annual salary range from $45,040 to $56,300.

Administrative Coordinator Full Description

Overview:

This is an exciting opportunity to join the dynamic Academic Affairs Department team in the College of Osteopathic Medicine of Touro University California. This position will work closely with the departmental leaders to help support all members of the department and with students, other campus faculty, and staff.

This position requires the learning & utilization of multiple software platforms, comprehending and working within university regulatory frameworks, planning/ organizing, proficiency at timely completion of complex administrative assignments, and data entry/input, collaboration, and management with departmental team on all-staff projects

Responsibilities:

Work well within a team
Responsible for scheduling and coordinating appointments and meetings, in-person or remote, and maintaining department and campus calendars.
Responsible for keeping and maintaining meetings’ minutes.
Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
Write and edit documents, letters, reports, and instructional documents.
Create and maintain filing systems, both electronic and physical.
Assist with document formation, editing, and writing of Dean’s letters.
Ability to utilize mail merge.
Assist with editing/data entry as needed.
Specific Responsibilities to Core Competencies in the Strong computer skills, such as familiarity or experience with SmartSheet, relational databases and SQL or MS Access preferred but not required
Verbal, written correspondence with students, Touro staff and faculty, sites’ representatives and preceptors via e-mail, fax, phone, and postal service.
Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
Assist with Orientation, White, Coat, Graduation and other events as needed.
Work with chair of the Admissions Committee and Admissions department to coordinate student interviews and COM recruitment events as needed
Other duties and responsibilities as assigned.

Qualifications:
· Bachelor’s Degree preferred, or equivalent job experience at healthcare/academic/business setting
· Organizational and time management skills with meticulous attention to detail
· Ability to take initiative and work independently, creatively, and in collaboration with others
· Work experience that demonstrates a professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments
· Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures
· Ability to lift items up to 5-10 pounds

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.
• Strong organizational skills
• Ability to multi-task
• Ability to interpret a variety of instructions
• Ability to function with limited supervision and to prioritize and meet deadlines
• Strong computer skills (Microsoft Office: Word, Excel, Outlook, PowerPoint, etc. Familiarity with SmartSheet a plus.
• Ability to learn “specialty/custom-designed” software programs
• Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students
• Experienced with working with other people in stressful situations

Maximum Salary: USD $56,300.00/Yr. Minimum Salary: USD $45,040.00/Yr.

Original Job Description

Overview:

Work well within a team
Responsible for scheduling and coordinating appointments and meetings, in-person or remote, and maintaining department and campus calendars.
Responsible for keeping and maintaining meetings’ minutes.
Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
Write and edit documents, letters, reports, and instructional documents.
Create and maintain filing systems, both electronic and physical.
Assist with document formation, editing, and writing of Dean’s letters.
Ability to utilize mail merge.
Assist with editing/data entry as needed.
Specific Responsibilities to Core Competencies in the Strong computer skills, such as familiarity or experience with SmartSheet, relational databases and SQL or MS Access preferred but not required
Verbal, written correspondence with students, Touro staff and faculty, sites’ representatives and preceptors via e-mail, fax, phone, and postal service.
Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
Assist with Orientation, White, Coat, Graduation and other events as needed.
Work with chair of the Admissions Committee and Admissions department to coordinate student interviews and COM recruitment events as needed
Other duties and responsibilities as assigned.

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