University of South Carolina is hiring an Administrative Coordinator I. This role involves managing the front desk, scheduling appointments, coordinating meetings, drafting correspondence, processing invoices, handling travel requests, and overseeing purchasing and printing tasks to ensure smooth daily operations of the Molinaroli College of Engineering and Computing. The applicant should have strong organizational skills and attention to detail to support the department’s functionality.
Highlights
Manage daily operations and serve as the primary point of contact for visitors and staff.
Schedule appointments, coordinate meetings, and handle correspondence.
Proficiency required in Microsoft Office, Outlook, and other word processing software.
Approved starting salary of $41,258, with a range up to $60,000.
Bachelor's degree in a job-related field and 1 year of related experience required.
Prior experience with university policies, Banner, and PeopleSoft Systems is preferred.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 9, 2025.
Posting Details
Posting Summary
Logo | Posting Number | STA00447PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Administrative Coordinator Link to USC Market Title | https://uscjobs.sc.edu/titles/131920 Job Level | P1 - Professional Business Title (Internal Title) | Administrative Coordinator I Campus | Columbia Work County | Richland College/Division | College of Engineering and Computing Department | CEC Chemical Engineering State Pay Band | 5 Approved Starting Salary | $41,258 Advertised Salary Range | $41,258 - $60,000 Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Generally Monday – Friday 8:30 am to 5:00 Basis | 12 months Job Search Category | Administrative
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | The Administrative Coordinator in the Molinaroli College of Engineering and Computing ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front desk responsibilities, schedules appointments, coordinates meetings, drafts correspondence, processes invoices, handles travel requests and reimbursements, and oversees purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department’s overall functionality. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | Knowledge of university policies and procedures. Experience in Banner and PeopleSoft Systems. Knowledge of government Knowledge/Skills/Abilities | Working knowledge of modern office procedure, practices, and the care and operation of standard office equipment and machines. Proficiency in Microsoft office, outlook and other word processing software. The ability to work well with others and establish and maintain effective working relationships with multiple constituencies. Excellent customer relations, high level of organization, and excellent verbal and written communication skills.
Job Duties
Job Duty | Be the “face” of the assigned department, as the first point of contact for faculty, staff, students and other university constituents. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to e-mails, greeting visitors, est. Ensures the office is professionally maintained at all times. Essential Function | Yes Percentage of Time | 10Job Duty | Serve as the purchasing card liaison for the department. Coordinate the appointment and pay of graduate students. Complete administrative forms as needed, to include paperwork for purchase requisitions and reimbursements. Essential Function | Yes Percentage of Time | 35Job Duty | Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail and shipments, maintaining supply inventory, and coordinating the booking of departmental spaces such as conference rooms. In addition, assist the chair in drafting documents based on verbal or email instructions, compiling departmental data into charts, reports, and presentations, reviewing documents before submission for signature, and tracking deadlines for various departmental processes. Combine, compile and control confidential department files as related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist in the preparation of faculty award nominations. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires. Essential Function | Yes Percentage of Time | 20Job Duty | Undergraduate Student Program Support: assists the Director of Undergraduate Studies with ABET related documents. Accepts and coordinates department level petitions, assists the Director of Undergraduate Studies with tasks as needed. Communicates important department level information to undergraduate students Essential Function | Yes Percentage of Time | 10Job Duty | Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed. Essential Function | Yes Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | 08/01/2025 Job Open Date | 06/06/2025 Job Close Date | 07/09/2025 Open Until Filled | No Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by July 9, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/188692 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
List of References and Contact Information
Optional Documents
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