Loyola University Chicago
Administrative Director - Cancer Biology
🇺🇸 Chicago, IL
🕑 Full-Time
💰 $88K - $105K
💻 Other
🗓️ August 26th, 2025
Edtech.com's Summary
Loyola University Chicago is hiring an Administrative Director for the Department of Cancer Biology. The role involves overseeing departmental fiscal administration, research grant budgeting and compliance, faculty recruitment and support, academic program administration, and departmental personnel and space management.
Highlights
- Develops and oversees all department budget operations and financial analyses.
- Manages research administration including grant budget development, application approvals, and liaison with granting agencies.
- Participates in faculty recruitment, immigration coordination, and assists with faculty start-up needs.
- Administers research programs and grant writing efforts, including policy interpretation and budget monitoring.
- Supports academic program administration, including student recruitment, orientation, training, and curriculum cost accounting.
- Directs personnel operations such as recruitment, performance evaluations, promotions, and disciplinary actions for faculty and staff.
- Manages department space planning and capital budget requests to ensure operational efficiency.
- Requires bachelor's degree with 3-5 years of related experience; master's degree preferred.
- Proficiency in Microsoft Office and Loyola University Chicago systems like WebFocus and Lawson is required.
- Salary range is $88,000 to $105,000 annually.
Administrative Director - Cancer Biology Full Description
Administrative Director - Cancer Biology Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button.
Please see Special Instructions for more details.
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
Position Details
Job Title | ADMINISTRATIVE DIRECTOR
Position Number | 8150124
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Maywood-Health Sciences Campus
Department Name | DEPARTMENT OF CANCER BIOLOGY
Location Code | Dept of Cancer Biology (06311A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Serves as the Administrative Director for the Department of Cancer Biology.
ACADEMIC FISCAL ADMINISTRATIONDevelops/oversees all Department Budget operations. Monitors Accounting reports, performs financial analyses & fiscal planning. Serves as an Academic Fiscal Liaison to the University. Prepares ad-hoc Financial Reports. Authorizes Department expenditures including hiring authorizations, purchasing equipment & professional services, facility improvements & repairs, reimbursements & contractual agreements.
RESEARCH ADMINISTRATION Oversees Departmental Research activities. Develops Research Grant Budgets & supervises internal approval process for all Research Grant Applications. Oversees fiscal administration of Awards & analyzes weekly Accounting Reports for all Grant accounts. Serves as a Liaison with granting Agencies, including the Medical School & Campus Research Administration.
FACULTY ADMINISTRATIONParticipates in Faculty recruitment & serves as a liaison to the Dean’s Office for Appointments. Recruits Faculty in accordance with regulatory guidelines & coordinates Immigration/Visas. Provides support for Faculty Candidates to relocate, establish start-up Accounting Units & assist in determining the amount & cost-sharing of Faculty salaries.
RESEARCH ADMINISTRATION AND GRANT WRITINGAdministers Research programs & submissions including identification of Grant opportunities & Research topics, interprets Grant Agency policies & procedures, corresponds with Grant Agencies, writes objectives, develops Budgets, monitors Budget expenses & balances, provides information for intramural Grant opportunities, prepares Grant-related Forms, serves as a Liaison with Research Services & Sponsor Program Accounting, provides assistance in developing Grants, & preparation of final submissions.
ACADEMIC PROGRAM ADMINISTRATION Ensures all elements related to Student recruitment, orientation & training are met. Provides cost accounting related to curriculum development. Collaborates with Deans, Faculty Directors & Consultants on educational programs including Faculty effort reports, Faculty development, and CME.
DEPARTMENT ADMINISTRATION
Directs personnel operations for Faculty/Staff including initiation of recruitment process, interviews, hires, orientations & supervision of Staff. Oversees work productivity, individual & Team performance, annual Performance Evaluations, promotions, salary adjustments, disciplinary actions, terminations & Leave requests. Facilitates cohesive working relationship with all internal/external Contacts, evaluates work trends & staffing needs & adjusts staffing accordingly. Develops Position Descriptions & standards of performance for all Positions in the Department, maintains Departmental employee files & ensures confidentiality of employee information. Supports the Chair & Faculty in responding to internal & external Agencies/Boards including Medical School Accreditation & training programs. Provides Department resources & necessary documentation for Accreditation Boards. Serves as a mentor to staff & promote their professional development.
SPACE PLANNING Ensures Department operations & Staff productivity are not hindered by space or equipment requirements. Manages space planning & renovation projects/prepare related Capital Budget requests.
PROFESSIONAL DEVELOPMENTRemains current in trends/major advances/business strategies in Medical Schools & within a specific field. Performs other duties as required.
Minimum Education and/or Work Experience | Bachelor’s Degree and 3 – 5 years of previous job-related experience required.
Qualifications | Ability to: Maintain accuracy and consistency. Communicate verbally. Finish tasks in a timely manner. Maintain confidentiality. Deal calmly and courteously with people. Deal with stressful situations. Analyze and interpret data. Function independently and manage own time and work tasks. Work as an effective team member. Lead work teams. Organize workflow. Plan, coordinate and develop multiple projects. Compile complex reports and develop presentations.
Preferred QualificationsMaster’s Degree. A combination of education and experience may be considered.
Certificates/Credentials/Licenses | N/A
Computer Skills | Competency in/with: Microsoft Office programs. Loyola University Chicago systems including WebFocus/Lawson financial and personnel systems; Network Applications for personnel and hiring systems; and email.
Supervisory Responsibilities | Yes
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? |
Physical Demands | None
Working Conditions | None
Open Date | 08/25/2025
Close Date |
Position Maximum Salary or Hourly Rate | $105,000/ann
Position Minimum Salary or Hourly Rate | $88,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/33737
Position Number | 8150124
Job Category | University Staff
Job Type | Full-Time
FLSA Status | Exempt
Campus | Maywood-Health Sciences Campus
Department Name | DEPARTMENT OF CANCER BIOLOGY
Location Code | Dept of Cancer Biology (06311A)
Is this split and/or fully grant funded? | No
Duties and Responsibilities | Serves as the Administrative Director for the Department of Cancer Biology.
ACADEMIC FISCAL ADMINISTRATIONDevelops/oversees all Department Budget operations. Monitors Accounting reports, performs financial analyses & fiscal planning. Serves as an Academic Fiscal Liaison to the University. Prepares ad-hoc Financial Reports. Authorizes Department expenditures including hiring authorizations, purchasing equipment & professional services, facility improvements & repairs, reimbursements & contractual agreements.
RESEARCH ADMINISTRATION Oversees Departmental Research activities. Develops Research Grant Budgets & supervises internal approval process for all Research Grant Applications. Oversees fiscal administration of Awards & analyzes weekly Accounting Reports for all Grant accounts. Serves as a Liaison with granting Agencies, including the Medical School & Campus Research Administration.
FACULTY ADMINISTRATIONParticipates in Faculty recruitment & serves as a liaison to the Dean’s Office for Appointments. Recruits Faculty in accordance with regulatory guidelines & coordinates Immigration/Visas. Provides support for Faculty Candidates to relocate, establish start-up Accounting Units & assist in determining the amount & cost-sharing of Faculty salaries.
RESEARCH ADMINISTRATION AND GRANT WRITINGAdministers Research programs & submissions including identification of Grant opportunities & Research topics, interprets Grant Agency policies & procedures, corresponds with Grant Agencies, writes objectives, develops Budgets, monitors Budget expenses & balances, provides information for intramural Grant opportunities, prepares Grant-related Forms, serves as a Liaison with Research Services & Sponsor Program Accounting, provides assistance in developing Grants, & preparation of final submissions.
ACADEMIC PROGRAM ADMINISTRATION Ensures all elements related to Student recruitment, orientation & training are met. Provides cost accounting related to curriculum development. Collaborates with Deans, Faculty Directors & Consultants on educational programs including Faculty effort reports, Faculty development, and CME.
DEPARTMENT ADMINISTRATION
Directs personnel operations for Faculty/Staff including initiation of recruitment process, interviews, hires, orientations & supervision of Staff. Oversees work productivity, individual & Team performance, annual Performance Evaluations, promotions, salary adjustments, disciplinary actions, terminations & Leave requests. Facilitates cohesive working relationship with all internal/external Contacts, evaluates work trends & staffing needs & adjusts staffing accordingly. Develops Position Descriptions & standards of performance for all Positions in the Department, maintains Departmental employee files & ensures confidentiality of employee information. Supports the Chair & Faculty in responding to internal & external Agencies/Boards including Medical School Accreditation & training programs. Provides Department resources & necessary documentation for Accreditation Boards. Serves as a mentor to staff & promote their professional development.
SPACE PLANNING Ensures Department operations & Staff productivity are not hindered by space or equipment requirements. Manages space planning & renovation projects/prepare related Capital Budget requests.
PROFESSIONAL DEVELOPMENTRemains current in trends/major advances/business strategies in Medical Schools & within a specific field. Performs other duties as required.
Minimum Education and/or Work Experience | Bachelor’s Degree and 3 – 5 years of previous job-related experience required.
Qualifications | Ability to: Maintain accuracy and consistency. Communicate verbally. Finish tasks in a timely manner. Maintain confidentiality. Deal calmly and courteously with people. Deal with stressful situations. Analyze and interpret data. Function independently and manage own time and work tasks. Work as an effective team member. Lead work teams. Organize workflow. Plan, coordinate and develop multiple projects. Compile complex reports and develop presentations.
Preferred QualificationsMaster’s Degree. A combination of education and experience may be considered.
Certificates/Credentials/Licenses | N/A
Computer Skills | Competency in/with: Microsoft Office programs. Loyola University Chicago systems including WebFocus/Lawson financial and personnel systems; Network Applications for personnel and hiring systems; and email.
Supervisory Responsibilities | Yes
Required operation of university owned vehicles | No
Does this position require direct animal or patient contact? |
Physical Demands | None
Working Conditions | None
Open Date | 08/25/2025
Close Date |
Position Maximum Salary or Hourly Rate | $105,000/ann
Position Minimum Salary or Hourly Rate | $88,000/ann
Special Instructions to Applicants | As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.
About Loyola University Chicago | Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.
Quick Link for Posting | https://www.careers.luc.edu/postings/33737
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you possess a Bachelor’s Degree and 3 – 5 years of previous job-related experience?
- Yes
- No
- * Do you possess a Master’s Degree?
- Yes
- No
- * How do your personal values align with Loyola University Chicago's mission and values?
(Open Ended Question) - * Why do you want to work for Loyola University Chicago?
(Open Ended Question) - * How did you hear about this employment opportunity?
- Public Job Posting
- Internal Job Posting
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Website
- Other
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
Loyola University Chicago | Information: (773) 508 - 6000
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
1032 W Sheridan Rd | Chicago, IL | 60660
2018 (c) Loyola University Chicago | University Policies
Similar Jobs
Executive Assistant I
Berkley Southeast Insurance Group (a Berkley Company)
🇺🇸 Lawrenceville, GA
Executive Assistant
Aon
🇺🇸 New York, NY
Production Assistant - John Goodman Amphitheatre
Missouri State University
🇺🇸 Springfield, MO
Senior Supplier Analyst
University of South Carolina
🇺🇸 Columbia, SC
Administrative Support Specialist
Appalachian State University
🇺🇸 Boone, NC
