University of Idaho
Administrative Specialist I
🇺🇸 Moscow, ID
🕑 Part-Time
💰 $20 per Hour
💻 Other
🗓️ October 10th, 2025
Edtech.com's Summary
- Provide operational support to the Digital Learning Initiatives program, students, and campus partners.
- Manage records, documents, calendars, and office inventory.
- Perform general administrative duties including proofreading, receiving and distributing mail, and handling cash as needed.
- Greet and direct visitors, callers, and email inquiries professionally.
- Use computer software for word processing, email, and internet searches; proficiency in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop preferred.
- Required qualification: High School Diploma or equivalent; preferred: Bachelor’s degree or equivalent work experience totaling two years.
- Must organize tasks to meet deadlines and collaborate effectively within teams.
- Part-time position (0.5 FTE) with a pay rate starting at $19.50 or higher depending on education and experience.
- Experience working in a university office setting with faculty, staff, and students is desired.
- Non-Exempt classified employee with fiscal year appointment; position contingent on continued funding.
Administrative Specialist I Full Description
Posting Number | SP005047P
Position Title | Administrative Specialist I
Division/College | Vice Provost for Digital Learning
Department | Vice Provost for Digital Learning
Location | Moscow
Posting Context Statement | The Administrative Specialist position provides a wide range of operational support to the Digital Learning Initiatives program, its students, and campus partners, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility of the Administrative Specialist is to serve as an administrative process expert and coordinator.
Position Overview | Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include: Manage records and documents Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information Other duties as assigned
Unit URL | Office of the Provost and Executive Vice President | University of Idaho
Position Qualifications
Required Education | High School Diploma or equivalent
Required Other | None
Additional Preferred | Bachelor’s degree in related field OR combination of related education and full-time, working experience to total two years Attention to detail, writing, editing, and communication skills as shown in application materials Experience meeting deadlines, handling pressure, and delivering accurate information to team members and leadership Managing projects independently, learning new skills, quickly, and showing initiative without needing close supervision Analyzing data to make informed decisions, provide recommendations, and solve problems creatively Proficient in Microsoft Office, Adobe Acrobat, and photo editing tools like Photoshop Ability to organize and prioritize a variety of projects and tasks in an effective and timely manner Experience working with faculty, staff, and students in a university office setting
Physical Requirements & Working Conditions | Ability to sit/stand at a desk for extended periods
Degree Requirement | N/A: No degree requirement
Employee Category | Classified
Pay Range | $19.50 or higher depending on education and experience
Type of Appointment | Fiscal Year
FTE | 0.5
Full Time/Part Time | Part Time
Funding | This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 10/08/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | To receive first consideration, please submit a cover letter, current resume, and references (include at least 1 supervisors) no later than October 26, 2025.
In your cover letter, using details and examples, please address all of the required and preferred qualifications for this position and how your experience and skills align.
If you would like a copy of the full job description, please contact Jennifer Radil at jradil@uidaho.edu.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- Cover Letter/Letter of Application
- List of References
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Word of Mouth
- Militaryjob.com
- DSPSjobs.com
- Higher Education Recruitment Consortium (HERC)
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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