Edtech.com's Summary

Arizona State University is hiring an Administrative Support Specialist. The role involves providing administrative and operational support to the Business Office within the Academic and Student Affairs department of the Ira A. Fulton Schools of Engineering, focusing on student worker hiring, personnel transactions, and travel and event expense processing.

Highlights

Support student worker hiring, onboarding, and personnel transactions using Workday HCM
Process travel requests and expense reports, ensuring compliance with university policies
Provide general administrative support including data entry, tracking, and reporting for HR and finance functions
Communicate travel policies and assist university travelers with the travel system
Part-time position, 20 hours per week, with benefits eligibility
Compensation: $21.20 per hour
Requires High School Diploma plus two years of relevant experience or equivalent combination of education and experience
Desired qualifications include experience with Workday HCM or similar systems, university business processes, and travel auditing
Strong written and verbal communication skills and ability to manage multiple priorities
Work performed in an office setting with use of computer, telephone, printer, and other standard office equipment

Administrative Support Specialist Full Description

Job Profile:Administrative Support Assistant 2 Non-Exempt

Job Family:Administrative Support

Time Type:Part time

Max Pay - Depends on experience:$21.20 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Provides routine administrative support to a department or group of professionals in support of department goals.

Job Description:

The Administrative Support Specialist provides administrative and operational support to the Business Office within the Academic and Student Affairs (ASA) department of the Ira A. Fulton Schools of Engineering. This part-time (20 hours per week), benefits-eligible staff position supports a range of HR and finance functions, including student worker hiring and onboarding, personnel transactions, and travel and event expense processing.

The ideal candidate will demonstrate strong attention to detail, excellent communication skills, and the ability to work collaboratively across teams to ensure timely and accurate completion of business processes.

Position Salary:

$21.20 per hour

Essential Duties:

Student Employment Support

Support student worker hiring processes for Student Success and Engagement programs (UGTA, FURI, MORE, FACE) by submitting offers in Workday, generating offer letters, and completing required hiring tasks through final onboarding.
Monitor and follow up on outstanding onboarding activities for student workers, ensuring completion of I-9 verification, compliance trainings, and other Workday HCM tasks.
Process personnel transactions in Workday HCM for student workers, including pay rate adjustments, FTE changes, and terminations.
Collaborate with program leads and HR/Finance teams to support seasonal hiring cycles and ensure alignment with payroll timelines.

Travel and Expense Processing

Efficiently process travel requests and travel expense reports using the university's online travel system.
Audit travel requests and expense reports to ensure compliance with university financial policies and procedures.
Communicate travel policies and procedures to university travelers and provide guidance in navigating the travel system.
Create and submit business paperwork for event expenses, including expenditure request forms, business meals forms, food waiver approvals, attendance sheets, receipts, environmental permits, and confirmations.

Administrative and Operational Support

Provide general administrative support for HR and finance functions, including data entry, tracking, and reporting.
Respond to inquiries via email and phone in a timely and professional manner.
Utilize various online systems, databases, and forms to complete work accurately and efficiently.
Perform other duties as assigned to support the goals and operations of the Business Office and Academic and Student Affairs.

Desired Qualifications:

Experience using Workday HCM or similar HR/finance systems.
Experience processing student employment actions in a university or public sector environment.
Experience preparing and auditing travel or expense reports.
Knowledge of university business processes, policies, and compliance standards.
Strong organizational skills and attention to detail.
Effective written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Demonstrated commitment to excellent customer service and teamwork.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulation of a computer mouse (75%); frequently required to stand for varying lengths of time and walk moderate distances to perform work (25%.)
Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Calculator, telephone, computer (monitor, keyboard, and mouse,) printer, fax, and copier.
This position receives regular review of objectives by the department administrator.

Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.

The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation's top engineering colleges for invention disclosures, U.S. patents, and startups.

We are an engineering school on the rise at the nation's most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty's research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:

Cultivate excellence.
Deliver innovation that matters.
Encourage bold thinking.
Foster a community of learning and collaboration.
Build a foundation for all to be successful.

Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15459.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description