Admission Counselor, CoPA at Chapman University

Edtech.com's Summary

Chapman University is hiring an Admission Counselor for the College of Performing Arts (CoPA). The role focuses primarily on managing admissions duties for CoPA, including coordinating auditions and serving as the liaison between CoPA and the Office of Admission, while also supporting broader undergraduate admission functions and recruitment efforts.

Highlights

Manage admissions coordination and serve as primary liaison between CoPA (Dance, Music, Theatre) and the Office of Admission.

Provide customer service to prospective students and families, and oversee audition day processes.

Assist with file reading for CoPA-related applicants and represent the University at various recruitment events.

Maintain admissions data, assist with outreach planning, and support communications and marketing efforts.

Required strong written and oral communication, organizational skills, and ability to work both independently and as part of a team.

Proficiency in using CRM software (Slate) and ability to operate standard office equipment.

Must have a Bachelor's degree or equivalent experience and a valid Driver's License.

Compensation range: $70,304 to $72,000 annually.

Supports CoPA departments and collaborates with faculty and staff on admissions and audition processes.

Requires demonstrated customer service skills and knowledge of FERPA regulations.

Admission Counselor, CoPA Full Description

Chapman University

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Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Posting Details

Position Information

Position Title	Admission Counselor, CoPA
Position Type	Regular
Job Number	SA94024
Full or Part Time	full-time 40 hours weekly
Fair Labor Standard Act Classification	Exempt
Anticipated Pay Range	$70,304-$72,000
Pay Range Information	Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary	This entry-level position provides admissions coordination support for the College of Performing Arts (CoPA), spending approximately 80% of its time on CoPA-focused admissions duties and 20% of its time supporting the Office of Admission’s undergraduate admission counselor functions. The Admissions Counselor serves as the primary day-to-day liaison between CoPA (Dance, Music, and Theatre) and the Office of Admission, providing customer service to prospective students and families, coordinating and assisting with audition days from start to finish, and collaborating closely with CoPA faculty and staff on the review and audition process. In support of the Office of Admission, the Admissions Counselor also assists with a reduced-scope caseload of file reading for CoPA-related applicants, represents the University at a number of recruitment events, and helps compile data for outreach planning and evaluation. This position is intended as a developmental, entry-level role within the admissions/enrollment career path.
Responsibilities	Provide professional, timely support for all admission-related inquiries from prospective CoPA students, parents, high school representatives, and guests, covering the Dance, Music, and Theatre departments. Maintain accurate records with a high level of confidentiality. Serve as a resource to prospective CoPA students throughout the admissions process, and to the CoPA Dean, Associate Dean, staff, and departments on admission-related processes. Serve as the principal day-to-day liaison between CoPA and the Office of Admission Work with CoPA departments to help plan and execute the audition process, including scheduling, software/technology needs and training, and general admissions-related office support. Help manage the CoPA tour schedule for prospective students; may occasionally serve as a tour guide or give guest presentations on CoPA admissions. Work with the CoPA Communication and Marketing team to help ensure admissions content on the website is accurate and current and collaborate on admissions-related communications. Help organize and maintain an inventory of media relating to CoPA admissions. Help ensure accurate data is collected for CoPA admissions surveys and reporting, and that watch lists are kept current. Serve as a point of contact for CoPA families on the Dean’s list of prospective/admitted students. Assist with a file-reading caseload for the University Admission Committee. Support committee reading of assigned applicants, as directed. Support Admission staff with Counselor of the Day duties, including hosting daily presentations for prospective guests. Regular off-Campus travel to school visits and recruitment events, as assigned by the Office of Admission. Represent the University and CoPA at a schedule of college fairs, school visits, and on-campus recruitment/preview events, as assigned by the Office of Admission. With training, assist in compiling data to support planning, implementation, and evaluation of undergraduate outreach efforts. Perform other duties as assigned.
Required Qualifications	Bachelor’s degree, or equivalent combination in education and experience Valid Driver’s License Requirement Demonstrated customer service and interpersonal skills, including the ability to foster effective relationships and work with a diverse group of individuals, both within and outside the University community. Strong written and oral communication skills, with extreme attention to detail, to prepare clear, accurate, and diplomatic correspondence and information. Strong organizational skills and the proven ability to handle simultaneous deadlines in a fast-paced environment (e.g., audition season). Ability to work effectively as a member of a team, and the ability to exercise initiative and work independently. Ability to use standard office equipment and strong technical skills to learn and use Chapman’s CRM (Slate). Ability to demonstrate tact and diplomacy, maintain confidentiality, and follow FERPA regulations. Ability to work effectively as a member of a team, while also exercising initiative and working independently under general supervision. Skilled in analyzing, interpreting, and helping report admissions and outreach data. Interest in higher education admissions process; basic knowledge of Chapman University academic and student life. Interest in or exposure to the performing arts (dance, music, and/or theatre). Prior experience providing administrative or customer-service support in a professional office setting.
Desired Qualifications
Special Instructions to Applicants	At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community. Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law. Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.
Minimum Number of References	2
Maximum Number of References	3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

Resume
Cover Letter
3 References Listed on One Page

Optional Documents

MAIN CAMPUS
One University Drive
Orange, CA 92866
(714) 997-6815

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

Contact Us
Office of Human Resources
One University Drive
Orange, California 92866
[email protected]

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

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Admission Counselor, CoPA

Edtech.com's Summary

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