Edtech.com's Summary

University of Illinois Urbana-Champaign is hiring an Admissions and Records Officer - Engineering Administration to maintain student records for the Office of Undergraduate Programs in The Grainger College of Engineering. The officer processes student petitions and registration changes, updates academic standing in Banner after each term, and answers records-policy questions from undergraduates.

Highlights

Process registration changes for Grainger undergraduates, including add/drop requests, late course change forms, lockout requests, course overrides, overloads and underloads, and proficiency exams.
Handle course adjustments such as credit/no credit petitions, grade changes, grade replacement, and honors credit learning agreements.
Follow up on incomplete grade checks, F by Rule requests, missing grades, and NR grades.
Support student petitions for minors, concentrations, withdrawals, cancellations, re-entry or resuming studies, and IDT/ICT transfers.
Review and enter Banner updates for academic standing after the end-of-term evaluation, and update and review the Deans' List.
Answer course articulation questions by receiving and recording emails about transfer credit, and help maintain the general education transfer articulation lists.
Resolve problems and answer inquiries about records policies and procedures across Grainger Undergraduate Programs.
Meet the requirement of a high school diploma plus three years of combined college coursework or experience in administrative support, admissions and enrollment, customer service, or records management.
The budgeted salary range is $35,000 to $44,000.
Hold a full-time Civil Service appointment on a 12-month service basis, working on campus in Urbana-Champaign.

Admissions and Records Officer - Engineering Administration Full Description

Admissions and Records Officer

Office of Undergraduate Programs

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Admissions and Records Officer position. This position is responsible for the update and preparation of student records, processing of student petition decisions, processes related changes in academic standing of students, and entering data into Banner.

Duties and Responsibilities:

Manage Grainger Undergraduate student registration changes. Including processing the following: add/drop requests, late course change forms, locked out student requests, course overrides, overloads and underloads, and proficiency exams.
Manage Grainger Undergraduate student course adjustments. Including processing the following: credit/no credit petitions, grade changes, grade replacement, honors credit learning agreements, incomplete grade check/F by Rule requests, missing grade follow-up, and NR grades.
Support registration changes for Grainger Undergraduate students. Including processing the following: minors, re-entry/resuming studies petitions, withdrawals, cancellations, concentrations, and transfer (IDT/ICT) petitions.
Update academic standing of Grainger Undergraduate students after End of Term evaluation has been complete. Review and process Banner updates for academic standing changes. Update and review Deans’ List.
Manage and process course articulation questions. Receive, check, contact, and record emails for articulated transfer credit. Assist in checking and maintaining general education transfer articulation lists.
Answer inquiries and resolve problems related to records policies and procedures within Grainger Undergraduate Programs.
Perform other duties as assigned.

Minimum Qualifications:

High school diploma or equivalent.
Any one or combination totaling three (3) years (36 months) from the categories below:

A. course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months); 60 semester hours or an Associate’s Degree equals eighteen months (18 months); 90 semester hours equals two (2) years (24 months); 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)

B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

APPOINTMENT INFORMATION

This is a full-time Civil Service Admissions and Records Officer position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $35,000 - $44,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University’s Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on 10/23/26. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Anisa Abalos-Ramirez at [email protected].

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.

Requisition ID: 1038673

Let me find your next job.

Thanks - you're signed up.

Admissions and Records Officer - Engineering Administration

Edtech.com's Summary

Admissions and Records Officer - Engineering Administration Full Description

Associate Director - College Prep Program & St. Louis Recruitment - Undergraduate Admissions

Admissions Operations Analyst (part-time), Darden School of Business

Recruitment Officer

Director of Admissions, School of Law

Graduate Admissions Specialist - Graduate School - UTK