Edtech.com's Summary

Concorde Career Colleges, Inc. is hiring an Admissions Coordinator. The role involves managing the admissions administrative processes, maintaining accurate student databases, and providing training to Admissions staff. Responsibilities include data entry, scheduling, document processing, and supporting student enrollment from interview to start, while ensuring all procedures and policies are consistently executed.

Highlights

Coordinate daily communications and schedules related to Financial Aid calendars, HESI exams, and appointments.
Perform accurate and timely data entry of enrollment agreements and inquiries.
Update and maintain admissions collateral and knowledge of policies and procedures.
Proficiency in Microsoft Outlook, Excel, Campus Vue, Broadleaf, and CRM software preferred.
College degree preferred along with demonstrated customer service skills and attention to detail.
Competitive health, vision, dental, and pet insurance coverage provided.
Tuition waiver benefits available after six months of employment.
Intermediate skills in databases and data entry required.
Responsible for orientation check-ins and admissions event support.

Admissions Coordinator Full Description

Overview:

Admissions Coordinator - Concorde Career College

The Admissions Coordinator serves as the campus subject matter expert on admissions administrative processes and ensures student database is maintained accurately and consistently through training and education of Admissions staff. This position is also responsible for collecting/maintaining qualifying documentation for potential students. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family for all eligible Concorde and UTI programs of study.
Flexible Time Off for Exempt Employees (FTO): Take time off as needed with no limit, no accrual, and full pay—just get approval in advance.
Accrued Vacation for Full-Time and Part-Time Non-Exempt Employees: Full-Time employees accrue 2 weeks of paid vacation per year and Part-Time employees accrue based on the number of hours worked each week. This is in addition to paid holidays and paid sick leave.
Retirement Matching: 50% match on the first 6% of your contributions after 90 days.
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
Competitive Insurance: Health, vision, and dental coverage for you and your dependents.
Pet Insurance: Competitive coverage for your furry family members through ASPCA.
Health Plan Enrollment: 30 days to choose your health plan with coverage starting after one full month of employment.

Explore more benefits here: UTI Benefits Responsibilities:

Principal Accountabilities & Deliverables

As requested by the Director of Admissions:
- Send daily FA calendar email
- Send daily HESI schedule
- Sent daily appointment email
- Schedule all campus & virtual HESI appointments specific instructions
- Send timely and accurate additional daily reports
Accurate and timely data entry of enrollment agreements, inquiries, and interviews along with processing of change of status forms prior to start
Confirm test scores are entered into Conext & CNex upon completion. Follow up with Proctor and Director of Admissions for any that are not entered.
Assist front desk with daily coverage of lunches and/ or breaks
Processing all enrollments from interview to future start in Conext & CNex while ensuring accuracy
POG collection:
- Order student transcripts online or via USPS
- Add & Scan into system upon receipt
- Verifying against POG lists and/ or submitting for review
Scan all required documents in student file
Complete document tracking in CNex
Maintain tools, communication and collateral material used in presentations and communication to prospective students (tour process, power point presentations, electronic equipment, etc.)
Switchboard relief as needed and assistance with referral events, open houses, orientations and start days as requested
Maintain complete knowledge of all admissions administrative policies, processes, and procedures. Provide onsite training for admissions data entry processes (admissions representatives and receptionists) to support consistent execution of all processes and procedures.
Create & prepare campus reports (Enrollment Progression Meeting, 10 day Meeting)
Collect & process documents for waitlist programs (DH, etc.):
- Review all submitted student packets for the program
- Organize required paperwork, scan & submit to PD
Collect & enter all transcripts for transfer credits & submit to Academic Dean for review. Follow up with Dean for completed reviews
Order student uniforms
Enter criminal background checks per campus policy
Prepare & mail acceptance letters, alternate letters & denial letters
Prepare COS forms as needed
Order & maintain all admissions collateral (program slicks, folders, admissions booklets)
Keep staff up to date on catalog & tuition updates, new policies, or updates to policies
Maintain updated spreadsheet of all current & future enrollments to ensure file accuracy
Order/ submit all foreign POG translations & evaluations
Open/ close start dates in BroadLeaf as needed
Create email templates for admissions:
- Broadleaf how to
- Program specific (DH, etc.)
TourTab (keeping tablets charged & updated, monitoring recording process, maintain issues log)
Orientation check in (check students in & add note to CNex)
Assist other campus DOA’s in the absence of their Admissions Coordinator as needed
Assist other Department Managers and/or Regional Director of Admissions as requested by the Director of Admissions
Notify Admissions Reps when student summaries have been completed so they can schedule them for FA Packaging
Perform other duties, as assigned

Qualifications:
Education / Experience

College degree is preferred.
Database/data entry expertise demonstrated customer service skills and attention to detail required.
Must be detailed oriented and accurate.
Intermediate Microsoft Outlook and Microsoft Excel skills required. CAMPUS VUE, Broadleaf and CRM expertise desired.

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

Original Job Description

Overview:

Admissions Coordinator - Concorde Career College

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love -

Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family for all eligible Concorde and UTI programs of study.
Flexible Time Off for Exempt Employees (FTO): Take time off as needed with no limit, no accrual, and full pay—just get approval in advance.
Accrued Vacation for Full-Time and Part-Time Non-Exempt Employees: Full-Time employees accrue 2 weeks of paid vacation per year and Part-Time employees accrue based on the number of hours worked each week. This is in addition to paid holidays and paid sick leave.
Retirement Matching: 50% match on the first 6% of your contributions after 90 days.
Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
Competitive Insurance: Health, vision, and dental coverage for you and your dependents.
Pet Insurance: Competitive coverage for your furry family members through ASPCA.
Health Plan Enrollment: 30 days to choose your health plan with coverage starting after one full month of employment.

Explore more benefits here: UTI Benefits Responsibilities:

Principal Accountabilities & Deliverables

As requested by the Director of Admissions:
- Send daily FA calendar email
- Send daily HESI schedule
- Sent daily appointment email
- Schedule all campus & virtual HESI appointments specific instructions
- Send timely and accurate additional daily reports
Accurate and timely data entry of enrollment agreements, inquiries, and interviews along with processing of change of status forms prior to start
Confirm test scores are entered into Conext & CNex upon completion. Follow up with Proctor and Director of Admissions for any that are not entered.
Assist front desk with daily coverage of lunches and/ or breaks
Processing all enrollments from interview to future start in Conext & CNex while ensuring accuracy
POG collection:
- Order student transcripts online or via USPS
- Add & Scan into system upon receipt
- Verifying against POG lists and/ or submitting for review
Scan all required documents in student file
Complete document tracking in CNex
Maintain tools, communication and collateral material used in presentations and communication to prospective students (tour process, power point presentations, electronic equipment, etc.)
Switchboard relief as needed and assistance with referral events, open houses, orientations and start days as requested
Maintain complete knowledge of all admissions administrative policies, processes, and procedures. Provide onsite training for admissions data entry processes (admissions representatives and receptionists) to support consistent execution of all processes and procedures.
Create & prepare campus reports (Enrollment Progression Meeting, 10 day Meeting)
Collect & process documents for waitlist programs (DH, etc.):
- Review all submitted student packets for the program
- Organize required paperwork, scan & submit to PD
Collect & enter all transcripts for transfer credits & submit to Academic Dean for review. Follow up with Dean for completed reviews
Order student uniforms
Enter criminal background checks per campus policy
Prepare & mail acceptance letters, alternate letters & denial letters
Prepare COS forms as needed
Order & maintain all admissions collateral (program slicks, folders, admissions booklets)
Keep staff up to date on catalog & tuition updates, new policies, or updates to policies
Maintain updated spreadsheet of all current & future enrollments to ensure file accuracy
Order/ submit all foreign POG translations & evaluations
Open/ close start dates in BroadLeaf as needed
Create email templates for admissions:
- Broadleaf how to
- Program specific (DH, etc.)
TourTab (keeping tablets charged & updated, monitoring recording process, maintain issues log)
Orientation check in (check students in & add note to CNex)
Assist other campus DOA’s in the absence of their Admissions Coordinator as needed
Assist other Department Managers and/or Regional Director of Admissions as requested by the Director of Admissions
Notify Admissions Reps when student summaries have been completed so they can schedule them for FA Packaging
Perform other duties, as assigned

Qualifications:
Education / Experience

College degree is preferred.
Database/data entry expertise demonstrated customer service skills and attention to detail required.
Must be detailed oriented and accurate.
Intermediate Microsoft Outlook and Microsoft Excel skills required. CAMPUS VUE, Broadleaf and CRM expertise desired.

Standard Abilities

Able and willing to:
- Communicate, think, learn, and reason
- Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
- Safely ambulate and/or maneuver when on-site at Company locations
- Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
Ability to use good judgment, problem-solving and decision-making skills
Ability to maintain confidentiality and manage sensitive information with discretion
Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
Ability to gain, understand and apply information and data as it relates essential functions of the position
Ability to foster long-term relationships with stakeholders

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Admissions Coordinator

Edtech.com's Summary

Admissions Coordinator Full Description

Admissions Coordinator - Concorde Career College

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