Advancement Stewardship Coordinator - #231871

Advancement Stewardship Coordinator - #231871

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Please see Special Instructions for more details.

Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).

Applicants claiming Veteran’s preference must upload a copy of their DD-214.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Posting Details

 Posting Information 

Posting Number  | SHRA1646P
Quick Link for Internal Postings  | https://jobs.wcu.edu/postings/33711
Classification Title  | Administrative Support Specialist
Competency Level  | Advanced
Working Title  | Advancement Stewardship Coordinator - #231871
Department  | Office, Assistant VC of Development
About WCU  | Western Carolina University continues to rank high on Forbes ‘Best Employers’ lists each year. Including:
• 2025 – Ranked 1st in the top 100 employers in North Carolina in Forbes ‘America’s Best Employers by State’ list.
• 2024 – Ranking in the top 8.5% on Forbes ‘America’s Best Midsize Employers’ list, WCU was ranked 34 out of the top 400 employers across all industries.
• 2023 – Ranked in the top 20% on Forbes ‘America’s Best Midsize Employers’ list, WCU was ranked 97 out of the top 500 employers across all industries.
• 2022 – Ranked 14th in the top 100 employers in North Carolina in Forbes ‘America’s Best Employers by State’ list.

Western Carolina University is the UNC system’s westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.

Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans – eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.

WCU offers an abundance of training and development programs, certifications, workshops and conferences – many of which are offered free of charge.

Position Summary  | The primary location of this position is on-site in Cullowhee, NC.

Reporting to the Director of Donor Relations, the Advancement Stewardship Coordinator supports the university’s commitment to exemplary donor stewardship by ensuring transparency, accuracy, and consistency across all stewardship communications and processes. This position plays a key role in cultivating donor trust and satisfaction by providing timely, meaningful acknowledgment and reporting of philanthropic gifts and their impact. Working collaboratively across the Advancement division, the coordinator helps steward gifts at the highest level in support of WCU’s philanthropic priorities.

In this role, you will develop and execute best practices for donor stewardship, overseeing components of annual reports, gift acknowledgements, tribute reporting, and both print and digital stewardship initiatives. You will serve as project coordinator for annual reporting processes, working with the Advancement Business Officer and Director of Advancement Data Operations to ensure accurate, timely reporting that aligns with donor expectations.

A significant portion of your time will be dedicated to donor recognition and engagement—coordinating scholarship thank-you letters, supporting giving society members, facilitating philanthropic naming opportunities, and assisting with donor events and campaign-specific stewardship initiatives. You will also oversee designated aspects of the gift agreement process, ensuring donor intentions are properly documented and reporting access is appropriately enabled.

Additionally, you will collaborate with the Director of Donor Relations to help define and refine stewardship policies, procedures, and toolkits that support fundraisers and Advancement staff in maintaining a culture of appreciation and transparency as the university concludes its comprehensive campaign.

Knowledge, Skills, & Abilities Required for this Position  | Proficiency in donor stewardship best practices, philanthropic communication, and donor database systems, particularly Blackbaud’s Raiser’s Edge and the university’s scholarship donor portal; strong working knowledge of Banner Finance and Microsoft 365 Strong project coordination and organizational skills with ability to manage multiple timelines and reporting processes simultaneously; proficiency in Microsoft Excel and Word, including Mail Merge functionality Excellent written and verbal communication skills with attention to detail in financial and gift documentation Ability to work collaboratively across departments, develop stewardship policies, and maintain donor-centered practices with discretion and professionalism

Minimum Qualifications  | Some state job postings say you can qualify by an ‘equivalent combination of education and experience.’ If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Anticipated Hiring Range  | $45,320
Position Type  | Permanent Full-Time
Number of Hours per Week  | 40
Number of Months per Year  | 12
Salary Band Range  | $34,602 - $58,870
Salary Grade  | For administrative purposes, this advanced level position is a salary grade 63.

 Posting Text 

Open Date  | 04/17/2026
Close Date  | 04/30/2026
Open Until Filled  | No
Special Instructions to Applicants  | Applicants must apply online in order to be considered. Please include a cover letter, resume, and a list of references (with complete contact information).

Applicants claiming Veteran’s preference must upload a copy of their DD-214.

PLEASE COMPLETE ALL AREAS OF THE APPLICATION. INCOMPLETE APPLICATIONS MAY NOT BE GIVEN CONSIDERATION IN THE REVIEW PROCESS.

If no applicants apply, who meet the required Knowledge, Skills, Abilities/Competencies and Training and Experience requirements, then management may consider other applicants.

All new hires into positions subject to the State Human Resources Act (SHRA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR).

Background/E-Verify  | Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification  | All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.
EOE  | Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call (828) 227-7218 or email at jobs@email.wcu.edu.

University Safety  | The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Applicant Documents

Supplemental Questions

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