Annual Meeting and Marketing Coordinator

Edtech.com's Summary

University of North Texas - Health Science Center is hiring an Annual Meeting and Marketing Coordinator. This role manages the planning and execution of AIM-AHEAD's annual conference and related events while developing marketing strategies to promote program initiatives. It requires managing multiple priorities and ensuring consistent branding and seamless event experiences.

Highlights

Plan, coordinate, and execute AIM-AHEAD’s annual meeting and related events.
Develop and implement marketing and communication strategies to promote program initiatives.
Manage event timelines, budgets, registration, vendor coordination, and logistics.
Proficiency in Microsoft Office Suite, event registration platforms, Mailchimp, Canva, Adobe Creative Suite, social media, and website content management.
Maintain and update AIM-AHEAD's website and produce marketing collateral including newsletters and social media content.
Bachelor’s degree with 2+ years related experience; preferred fields include Marketing, Communications, Event Management, or Public Relations.
Preferred 3+ years of event planning and marketing experience, ideally in academic, healthcare, or nonprofit sectors.
Occasional evening/weekend work and some travel required for onsite event support.
Security sensitive position, with sedentary work and lifting up to 20 pounds.
Salary commensurate with experience; TRS eligible retirement benefits offered.

Annual Meeting and Marketing Coordinator Full Description

Title: Annual Meeting and Marketing Coordinator

Employee Classification: Project Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst for Health Disparities-300220

Job Location: Fort Worth

Salary: Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Institute for Health Disparities (IHD) conducts research, training and community
outreach in the areas of minority health, health disparities and workforce diversity.
Constituting the IHD are the Texas Center for Health Disparities, National Research
Mentoring Network, Texas CEAL Consortium, Diversity Training Programs, AIM-AHEAD and the NIMHD Endowment.

Position Overview

The Annual Meeting & Marketing Project Coordinator is a position in the AIM-AHEAD program in the Institute of Health Disparities at UNT Health. This position will be responsible for the planning, coordination, and execution of AIM-AHEADâs annual conference and related events, as well as the development and implementation of marketing and communication strategies to promote the programâs initiatives. This role requires exceptional organizational skills, creativity, and the ability to manage multiple priorities while ensuring a seamless event experience and consistent program branding. May require occasional evening or weekend work to support events. Some travel required for onsite event support.

Minimum Qualifications

Bachelor's degree and two (2) years related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

Strong project management and organizational skills with attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, event registration platforms, and marketing tools (e.g., Mailchimp, Canva, Adobe Creative Suite).
Familiarity with social media platforms and website content management.
Ability to work both independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and ability to adapt to changing priorities.

Preferred Qualifications

Bachelorâs degree required: Degree in Marketing, IT, Communications, Event Management, Public Relations, or a related field preferred.
3+ years of experience in event planning and/or marketing, preferably in an academic, healthcare, or nonprofit setting.
Experience managing conferences or large-scale events is strongly preferred

Job Duties

Plan, coordinate, and execute AIM-AHEADâs annual meeting, including pre-event planning, onsite logistics, and post-event follow-up.
Develop and manage event timelines, budgets, and checklists to ensure all milestones are met.
Identify and coordinate with venues, vendors, speakers, panelists, and sponsors.
Oversee event registration processes, including attendee communications and support.
Manage audiovisual, catering, room setup, and other logistical needs.
Prepare conference materials such as agendas, name badges, signage, and digital content.
Coordinate travel arrangements and accommodations for invited guests, speakers, and staff.
Conduct post-event evaluations and develop recommendations for future improvements.
Develop and implement marketing strategies to promote AIM-AHEADâs programs, events, and initiatives. Â· Ensure consistent branding and messaging across all marketing channels.
Design and distribute marketing collateral, including flyers, newsletters, email campaigns, and social media content. - (Essential)
Maintain and update AIM-AHEADâs website and event pages.Â
Monitor engagement metrics to assess campaign effectiveness and recommend improvements. Collaborate with program staff to highlight success stories, research updates, and partnership announcements.

Physical Requirements

Sedentary work that primarily involves sitting/standing
Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday; 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.Â

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

Original Job Description