Edtech.com's Summary

The Catholic University of America is hiring an Assistant Director for Scheduling and Event Planning. This role manages the university's space allocation and event scheduling using 25Live software, oversees event planning support for student organizations, and supervises housing operations including facilities and access control systems.

Highlights

Manage university space allocation and scheduling with 25Live software, serving as the system expert.
Coordinate scheduling for co-curricular, conference, and special events to optimize facility use.
Support event planning and operations for student organizations and coordinate with campus service providers.
Oversee housing operations including residential facilities management, move-in/out planning, and emergency response support.
Hire, train, and supervise student staff for scheduling functions.
Maintain accurate facility data, enforce university policies, and compile reports on space utilization.
Participate on university committees and handle confidential materials appropriately.
Require 1-3 years of related experience in higher education scheduling, event planning, or hospitality.
Proficiency with 25Live scheduling software preferred along with Microsoft Office and database skills.
Bachelor’s degree in Event Management, Communications, Business Administration, or related field preferred.
Salary range: $60,000 to $65,000 per year.

Assistant Director for Scheduling and Event Planning Full Description

Posting Title: Assistant Director for Scheduling and Event Planning Overview:

Under direct supervision from the Director, Special Events, the Assistant Director for Scheduling and Event Planning will organize, oversee, and manage the centralized, computerized scheduling operation for co-curricular, conference, and special event uses of university facilities while enhancing and streamlining processes for campus services. The assistant director will maintain the content and accuracy of the campus-wide space schedule (events.cua.edu) and be the primary steward of the university’s policies and philosophy regarding the allocation of space and related resources. The assistant director will also play a significant role in the implementation of the university’s event planning services, especially related to the planning of student organization events and activities.

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $60,000-65,000/yr. Responsibilities:

This position is responsible for managing university facilities and operations across several key areas, including space allocation, event services, housing operations, and event planning.

University Space Management & Scheduling
The core responsibility is to manage the allocation and scheduling of all university spaces using the 25Live software. This includes:
- Functioning as the university's expert on 25Live, managing the system's framework, data, and user securities.
- Coordinating all scheduling for co-curricular, conference, and special events to maximize facility use.
- Enforcing university policies, maintaining accurate facility data, and training users.
- Compiling statistical reports on space utilization and consulting on space use for future renovations and construction.
Event Planning & Conference Services Support
The role involves planning events and providing operational support for the Office of Events and Conference Services. Key duties are:
- Working with student organizations and other clients to plan and execute events.
- Coordinating with campus service providers to ensure event needs are met.
- Assisting with the management of external vendors and their policies.
- Hiring, training, and supervising student staff for scheduling functions.
Housing & Residential Auxiliary Operations
The position oversees various operational aspects for the university’s Housing department. This includes:
- Managing residential facilities, including student work orders, furniture inventory, and key systems.
- Assisting with plans for student move-in/out periods.
- Managing on-campus and off-site storage.
- Overseeing residential access control systems (e.g., CCure) and supporting the departmental response to emergencies.
General & Administrative Duties
The role also includes general responsibilities such as:
- Serving on university committees and attending staff meetings.
- Maintaining a working knowledge of university policies, particularly in business, purchasing, and payroll.
- Handling confidential materials appropriately.
- Performing other duties as requested by leadership.

Qualifications:

A Bachelor's Degree ( in the feilds of Event Management, Communications, Business Administration, or a related field is preferred).
One to three (1-3) years of related professional experience in a college or university, non-profit organization or other program-related entity to include scheduling in higher education housing, event planning, and hospitality.
Knowledge of student unions, conference services, and meeting planning.
Proficiency with scheduling software (25Live preferred), databases, and the Microsoft Office suite.
Strong communication, interpersonal, problem-solving, and customer service skills.
The ability to work collaboratively with diverse clients and campus departments, manage budgets and timelines, and adapt to new technologies.
A demonstrated commitment to serving students and a desire for professional growth are also preferred.

Original Job Description

Posting Title: Assistant Director for Scheduling and Event Planning Overview:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $60,000-65,000/yr. Responsibilities:

This position is responsible for managing university facilities and operations across several key areas, including space allocation, event services, housing operations, and event planning.

University Space Management & Scheduling
The core responsibility is to manage the allocation and scheduling of all university spaces using the 25Live software. This includes:
- Functioning as the university's expert on 25Live, managing the system's framework, data, and user securities.
- Coordinating all scheduling for co-curricular, conference, and special events to maximize facility use.
- Enforcing university policies, maintaining accurate facility data, and training users.
- Compiling statistical reports on space utilization and consulting on space use for future renovations and construction.
Event Planning & Conference Services Support
The role involves planning events and providing operational support for the Office of Events and Conference Services. Key duties are:
- Working with student organizations and other clients to plan and execute events.
- Coordinating with campus service providers to ensure event needs are met.
- Assisting with the management of external vendors and their policies.
- Hiring, training, and supervising student staff for scheduling functions.
Housing & Residential Auxiliary Operations
The position oversees various operational aspects for the university’s Housing department. This includes:
- Managing residential facilities, including student work orders, furniture inventory, and key systems.
- Assisting with plans for student move-in/out periods.
- Managing on-campus and off-site storage.
- Overseeing residential access control systems (e.g., CCure) and supporting the departmental response to emergencies.
General & Administrative Duties
The role also includes general responsibilities such as:
- Serving on university committees and attending staff meetings.
- Maintaining a working knowledge of university policies, particularly in business, purchasing, and payroll.
- Handling confidential materials appropriately.
- Performing other duties as requested by leadership.

Qualifications:

A Bachelor's Degree ( in the feilds of Event Management, Communications, Business Administration, or a related field is preferred).
One to three (1-3) years of related professional experience in a college or university, non-profit organization or other program-related entity to include scheduling in higher education housing, event planning, and hospitality.
Knowledge of student unions, conference services, and meeting planning.
Proficiency with scheduling software (25Live preferred), databases, and the Microsoft Office suite.
Strong communication, interpersonal, problem-solving, and customer service skills.
The ability to work collaboratively with diverse clients and campus departments, manage budgets and timelines, and adapt to new technologies.
A demonstrated commitment to serving students and a desire for professional growth are also preferred.

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Assistant Director for Scheduling and Event Planning

Edtech.com's Summary

Assistant Director for Scheduling and Event Planning Full Description

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