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edtech.com
University of Vermont logo

University of Vermont

Assistant to Department Chair

🇺🇸 Burlington, VT

🕑 Full-Time

💰 $23 - $26 per Hour

💻 Operations

🗓️ June 17th, 2025

Edtech.com's Summary

The University of Vermont is hiring an Assistant to Department Chair in the Department of Family Medicine. This role provides high-level administrative support to the Chair and senior leaders, manages complex calendars, prepares meeting materials, coordinates faculty appointments and reviews, and handles various administrative tasks including event organization and reporting.

Highlights

  • Provide specialized support to department leadership, including calendar management, meeting preparation, and problem-solving.
  • Coordinate faculty appointments, reappointments, promotions, and annual review processes.
  • Organize conferences, workshops, meetings, travel, and support departmental activities.
  • Associate’s degree required with 1 to 3 years of related experience.
  • Proficient in office software applications; effective business communication skills necessary.
  • Working knowledge of PeopleSoft and PeopleAdmin is desirable.
  • Hourly pay range from $23 to $25.50.
  • Position is part of the bargaining unit, non-exempt status, and requires a background check.
  • Supports a team-based work environment centered on communication and collegiality in healthcare.
  • Role includes a probationary period and is ineligible for telework due to essential functions.

Assistant to Department Chair Full Description


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Assistant to Department Chair
Please carefully review the details of this position below. To apply for the position, please click the Apply for this Job button (or see the Special Instructions below if no button appears).
 If you would like to bookmark this position for later review, click on the Bookmark button.
The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.
For information on safety and security at the University of Vermont, see the annual security report by clicking on the Clery Act button in the sidebar menu.
Finalists for positions at UVM may be subject to a criminal background check.
For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.
Be sure to carefully review and update your application information before submitting an application!
Position Details
 Position Details 
Advertising/Posting Title  | Assistant to Department Chair
Posting Summary  | Provide high-level administrative support to the Chair and other senior department leaders in the Department of Family Medicine. Provide highly specialized support for department matters, handle complex business calendars exercising independent judgment in problem-solving, prioritizing workflow, establishing timelines and preparing meeting materials for successful departmental meetings. Assist with maintaining records, along with coordinating faculty appointments, reappointments and promotions, and faculty annual review process. Coordinate special projects to ensure an overall standard of excellence in the office operations. Handle all administrative responsibilities including but not limited to arranging for conferences, workshops, meetings, travel, support for organizational activities, and reporting assistance. Contributes to a progressive and team-based work environment that thrives on communication, collegiality, and commitment to health care.
Minimum Qualifications (or equivalent combination of education and experience)  | Associate’s degree and one to three years related experience required. Proficient knowledge of software applications used to support office functions, ability to multitask, and attention to detail required. Effective business communications and correspondence skills required.
Desirable Qualifications  | Working knowledge of PeopleSoft and PeopleAdmin desirable.
Anticipated Pay Range  | $23/hour - $25.50/hr
Other Information  |
Special Conditions  | Bargaining unit position, A probationary period may be required for current UVM employees, This position is ineligible for telework due to the essential functions, Background Check required for this position, External candidates must complete a 4-month probationary period
FLSA  | Non-Exempt
Union Position  | Yes, UVMSU
 Posting Details 
Position will be posted for a minimum of one week, after which it is subject to removal without notice.
Job Location  | Burlington, Vermont
Job Open Date  | 06/04/2025
Job Close Date (Jobs close at 11:59 PM EST.)  |
Open Until Filled  | No
 Our Common Ground Statement 
The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground: Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

 Position Information 
Position Title  | Office/Prgm Support Generalist
Posting Number  | S5629PO
Department  | Family Medicine/55510
Position Number  | 017890
Employee FTE  | 1.00
Employee Term  | 12
Supplemental Questions
Required fields are indicated with an asterisk (*).
  1.  Please specify here where applicable. Enter "NA" if not applicable. 
    (Open Ended Question)
  2.  How did you hear about this employment opportunity? 
    • Chronicle of Higher Education
    • HigherEdJobs
    • Inside Higher Ed
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    • UVM Employee (Please specify below)
    • UVM Employment Web Site
    • Vermont JobLink (Department of Labor)
    • Other (Please specify below)
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents

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