University of Idaho
Assistant to the Administrator II
🇺🇸 Boise, Moscow, ID
🕑 Full-Time
💰 $27 per Hour
💻 Other
🗓️ July 22nd, 2025
Edtech.com's Summary
- Coordinate complex travel, meetings, and event arrangements for management.
- Maintain calendars, databases, confidential records, and office operations.
- Collaborate with Financial Officer to monitor budget adherence.
- Support project management by documenting scopes, timelines, tracking progress, and drafting meeting notes.
- Develop draft communications such as talking points, speech scripts, and correspondence responses.
- Research and compile data for reports and administrative documents.
- Required: Four years of administrative or business operations support experience, including two years supporting a manager or administrator.
- Preferred: Associate's or Bachelor's degree; experience supporting executive-level administrators; leadership skills; project management knowledge.
- Software skills include using computer information systems for finances, business processes, records, email organization, and calendaring.
- Compensation starts at $27.00 per hour, commensurate with experience; full-time, fiscal year appointment.
Assistant to the Administrator II Full Description
Posting Number | SP004897P
Position Title | Assistant to the Administrator II
Division/College | College of Law
Department | College of Law
Location | Boise, Moscow
Posting Context Statement |
Position Overview
Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
Duties may include:
Administrative and operational support: Coordinate complex travel, meeting and event arrangements for management and other individuals Maintain calendars, databases, confidential records and systems Coordinate office operations, delegate work and provide input on performance evaluations Collaborate with the Financial Officer on financial matters; monitor adherence to established budget Project and initiative support: Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope
Information gathering and reporting: Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations Coordinate the collection and compilation of data and materials for reports, records and other administrative documents Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator
Other duties as assigned
Unit URL | https://www.uidaho.edu/law
Position Qualifications
Required Education | High School Diploma or equivalent
Required Other | Requires regular travel to meet the business needs of the college
Additional Preferred | Associate’s or Bachelor’s Degree Experience directly supporting and assisting an executive-level administrator Demonstrated ability to lead a team Experience gathering and compiling data for reports Experience using computer information systems that manage an organization’s finances, business processes and/or records Experience organizing emails and calendaring events & appointments Knowledge of project management principles Knowledge of University of Idaho policies & procedures
Physical Requirements & Working Conditions | None
Degree Requirement | Listed degree qualification is required at time of application
Employee Category | Classified
Pay Range | $27.00 per hour or higher commensurate with experience.
Type of Appointment | Fiscal Year
FTE | 1
Full Time/Part Time | Full Time
Funding |
A visa sponsorship is available for the position listed in this vacancy. | No
Posting Date | 06/02/2025
Closing Date |
Open Until Filled | Yes
Special Instructions to Applicants | Applications received by June 16th, 2025 will receive first consideration.
Applicant Resources | https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement | Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement | The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
- Resume/CV
- List of References
- Letter of Qualification
- * How did you hear about this employment opportunity?
- Academic Careers
- Association of Public and Land Grant Universities (APLU)
- Chronicle
- Disabled in Higher Ed
- HigherEd/Academic Impressions
- Higher Ed Jobs
- Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
- Indeed.com
- Inside Higher Ed
- Newspaper
- Other Venue
- Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
- University of Idaho Website
- University of Idaho Daily Register
- University of Idaho Employee
- Veterans in Higher Ed
- Word of Mouth
- * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.
(Open Ended Question)
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