Stephen F. Austin State University
Assistant to the Director
🇺🇸 Nacogdoches, TX
🕑 Full-Time
💰 TBD
💻 Other
🗓️ July 17th, 2025
Edtech.com's Summary
Stephen F. Austin State University is hiring an Assistant to the Director. The role involves coordinating and overseeing administrative support operations within the Residence Life Department, including assisting with budget planning, forecasting, monitoring, and organizing various administrative activities. The position reports to the department head and may include supervising staff and managing confidential information.
Highlights
- Coordinate and oversee administrative support operations for the Residence Life Department.
- Assist with budget review, development, account reconciliation, financial reports, and expenditure monitoring.
- Manage requisitions for purchases and maintain inventory records for equipment and supplies.
- Handle routine and confidential correspondence as well as maintain personnel files and departmental policies.
- Schedule appointments, meetings, luncheons, conferences, and events.
- Ensure compliance with federal, state, local laws, and university policies.
- Compile statistical data and prepare reports on departmental activities.
- Liaise with university departments and state agencies regarding administrative and financial operations.
- Required knowledge includes office procedures, university policies, effective communication, confidentiality, and problem-solving skills.
- Minimum qualifications: High school diploma or equivalent and five years of related experience; bachelor’s degree preferred. Background check required.
Assistant to the Director Full Description
Assistant to the Director
Job Title | Assistant to the Director
Full Time/Part Time | Full Time
FLSA | Non-Exempt
General Job Description
This is an administrative position responsible for coordinating and overseeing administrative support operations within the department. Responsible for assisting with budget planning, forecasting, and monitoring; and planning, organizing, and performing a wide variety of administrative activities. May supervise assigned staff, including student workers. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the department head.
Essential Job Functions
1. Assists with budget review and development, posts and reconciles accounts, prepares financial reports and cost analyses, verifies the accuracy of data and entries, and monitors expenditures to maintain a sound financial status for the department.
2. Initiates and processes requisitions for purchases; maintains requisitions for purchasing inventory of equipment and supplies.
3. Handles routine and confidential correspondence.
4. Maintains and reviews department personnel files.
5. Maintains and updates departmental policies and procedures.
6. Organizes and maintains a daily schedule of appointments.
7. Schedules, coordinates, and assists with meetings, luncheons, conferences, and other events.
8. Plans, organizes, coordinates, and evaluates the administrative operations of the department to ensure compliance with applicable federal, state, and local laws, rules, and regulations and university policies and procedures.
9. Compiles statistical data and prepares various studies of departmental activities.
10. Interprets department and university policies and procedures for students, faculty, staff, and the general public.
11. Coordinates records maintenance and retention for departmental administrative operations.
12. Prepares and analyzes various special, quarterly, monthly, and ad hoc reports.
13. Liaises with university departments and state agencies concerning administrative and financial operations related to departmental activities.
14. Coordinates office travel and provides oversight of departmental travel.
Non-Essential Job Functions
1. May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.
2. May supervise departmental administrative support staff.
3. May serve on department or campus-wide committees.
4. Assists with special projects, as assigned.
5. Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
1. Knowledge of, or the ability to learn, university policies and procedures.
2. Knowledge of administrative and clerical procedures and systems such as word processing, files and records management, forms creation and design, and other office procedures and terminology.
3. Skill in typing with minimal errors.
4. Ability to learn office and university-specific software.
5. Ability to communicate effectively in both oral and written form.
6. Ability to understand and interpret policies and procedures accurately.
7. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
8. Ability to work successfully as a member of a team.
9. Ability to set priorities and complete assignments on time with high attention to detail.
10. Ability to identify problems, evaluate alternatives, and implement effective solutions.
11. Ability to work with and maintain confidential information.
12. Ability to accurately prepare and maintain records, files, minutes, and reports.
Physical Demands |
Required Education | High school diploma or equivalent is required.
Required Experience and Training | Five years of related experience is required. Experience in general office practices and procedures is required. Experience handling confidential information is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.
Preferred Qualifications | Bachelor’s degree is preferred. Experience in higher education is preferred.
Special Conditions for Eligibility | This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate |
Mid Pay Rate |
Salary Information | Salary Grade - 14
Specific Job Requirements/Duties for this Posting | This position is located in the Residence Life Department and reports to the director.
Is Background Check Required? | Yes
Benefit and Retirement Eligibility | This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement | Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Full Time/Part Time | Full Time
FLSA | Non-Exempt
General Job Description
This is an administrative position responsible for coordinating and overseeing administrative support operations within the department. Responsible for assisting with budget planning, forecasting, and monitoring; and planning, organizing, and performing a wide variety of administrative activities. May supervise assigned staff, including student workers. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the department head.
Essential Job Functions
1. Assists with budget review and development, posts and reconciles accounts, prepares financial reports and cost analyses, verifies the accuracy of data and entries, and monitors expenditures to maintain a sound financial status for the department.
2. Initiates and processes requisitions for purchases; maintains requisitions for purchasing inventory of equipment and supplies.
3. Handles routine and confidential correspondence.
4. Maintains and reviews department personnel files.
5. Maintains and updates departmental policies and procedures.
6. Organizes and maintains a daily schedule of appointments.
7. Schedules, coordinates, and assists with meetings, luncheons, conferences, and other events.
8. Plans, organizes, coordinates, and evaluates the administrative operations of the department to ensure compliance with applicable federal, state, and local laws, rules, and regulations and university policies and procedures.
9. Compiles statistical data and prepares various studies of departmental activities.
10. Interprets department and university policies and procedures for students, faculty, staff, and the general public.
11. Coordinates records maintenance and retention for departmental administrative operations.
12. Prepares and analyzes various special, quarterly, monthly, and ad hoc reports.
13. Liaises with university departments and state agencies concerning administrative and financial operations related to departmental activities.
14. Coordinates office travel and provides oversight of departmental travel.
Non-Essential Job Functions
1. May receive and/or supervise the receipt of payments from students and others for departmentally sponsored activities.
2. May supervise departmental administrative support staff.
3. May serve on department or campus-wide committees.
4. Assists with special projects, as assigned.
5. Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following knowledge, skills, and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation.
1. Knowledge of, or the ability to learn, university policies and procedures.
2. Knowledge of administrative and clerical procedures and systems such as word processing, files and records management, forms creation and design, and other office procedures and terminology.
3. Skill in typing with minimal errors.
4. Ability to learn office and university-specific software.
5. Ability to communicate effectively in both oral and written form.
6. Ability to understand and interpret policies and procedures accurately.
7. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
8. Ability to work successfully as a member of a team.
9. Ability to set priorities and complete assignments on time with high attention to detail.
10. Ability to identify problems, evaluate alternatives, and implement effective solutions.
11. Ability to work with and maintain confidential information.
12. Ability to accurately prepare and maintain records, files, minutes, and reports.
Physical Demands |
Required Education | High school diploma or equivalent is required.
Required Experience and Training | Five years of related experience is required. Experience in general office practices and procedures is required. Experience handling confidential information is required. Candidates who do not meet the experience requirement but have a Bachelor’s degree in a related field may also be considered on a basis set forth by the Department of Human Resources.
Preferred Qualifications | Bachelor’s degree is preferred. Experience in higher education is preferred.
Special Conditions for Eligibility | This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate |
Mid Pay Rate |
Salary Information | Salary Grade - 14
Specific Job Requirements/Duties for this Posting | This position is located in the Residence Life Department and reports to the director.
Is Background Check Required? | Yes
Benefit and Retirement Eligibility | This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement | Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information
Posting Number | S2025-126
Candidates Eligible to Apply | Open to current SFA employees only
Number of Positions Available | 1
Posted Date | 07/16/2025
Review Start Date |
Close Date | 07/23/2025
Work Schedule | 8:00 a.m. to 5:00 p.m. Monday-Friday, some evenings and weekends
Open Until Filled | No
Special Instructions to Applicants | Desired start date is August 1, 2025.
Posting Quick Link | https://careers.sfasu.edu/postings/13175
Candidates Eligible to Apply | Open to current SFA employees only
Number of Positions Available | 1
Posted Date | 07/16/2025
Review Start Date |
Close Date | 07/23/2025
Work Schedule | 8:00 a.m. to 5:00 p.m. Monday-Friday, some evenings and weekends
Open Until Filled | No
Special Instructions to Applicants | Desired start date is August 1, 2025.
Posting Quick Link | https://careers.sfasu.edu/postings/13175
Contact Information
Contact Name | Donna Hammond
Contact Phone | (936)468-3401
Contact Email | hammonddm@sfasu.edu
Contact Information | Applicants will be contacted by the hiring department if selected for an interview If you have specific questions about this job posting, please contact HR at (936) 468-2304.
Contact Phone | (936)468-3401
Contact Email | hammonddm@sfasu.edu
Contact Information | Applicants will be contacted by the hiring department if selected for an interview If you have specific questions about this job posting, please contact HR at (936) 468-2304.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you a current employee of the university?
- Yes
- No
- * Which of the following best represents your education background?
- Completed High School Diploma or GED
- Completed some college
- Completed Associates Degree
- Completed Bachelor's Degree
- Completed Master's Degree
- Completed Doctoral Degree or ABD
- If you completed a college degree, please indicate your major field of study.
(Open Ended Question) - * Which of the following best represents the number of years experience you possess relating directly to the job to which you are applying?
- Less than one
- One to two
- Three to four
- Five to six
- Seven to eight
- Nine or more
- * How many years of experience do you have with general office practices and procedures?
- 1- less than 2
- 2- less than 3
- 3- less than 4
- 4-less than 5
- 5+
- * Do you have experience working with confidential information?
- Yes
- No
- * Please describe your professional work experience in higher education.
(Open Ended Question)
Documents Needed To Apply
Required Documents
- Cover Letter
- Resume
- List of References
Optional Documents
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