Edtech.com's Summary

Utah State University is hiring a Business Assistant. The role involves providing financial services support in hiring, onboarding, payroll, purchasing, and program support services for the Kinesiology & Health Sciences and Nursing Departments. Candidates must handle multiple projects and work both independently and as part of a team.

Highlights

Main responsibilities include hiring, onboarding, payroll, leave management, and purchasing services.
Required skills include experience with programs like AggieTime/Banner, MyTime, ServiceNow P-Card system, and proficiency in Excel and Windows.
Experience in financial work is necessary, with different levels of experience for Business Assistant II or III positions.
Preferred qualifications include knowledge of USU’s payroll, purchasing, and operational policies.
Ability to reconcile accounts and manage budgets is essential for higher-level responsibilities.
Compensation is based on education and experience, with excellent benefits provided.

Business Assistant Full Description

Overview:

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join our team. Providing financial services support in hiring, payroll, purchasing, and program support services, the Business Assistant contributes to the success of the Kinesiology & Health Sciences and Nursing Departments. The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.

The position will be hired at either a Business Assistant II or III based upon qualifications, level of experience that fit the scope, and responsibilities assigned (please see Qualifications section). A Business Assistant III will have more responsibilities with an increased scope and complexity of duties.

This position is eligible for excellent benefits including: 13 paid holidays, 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025 Responsibilities:

Provide Hiring, Onboarding, Payroll, and Leave Management Services:

Submits timely and accurate job postings for hourly or salaried positions.
Collects required hiring forms and securely maintains personnel files as needed.
Set up hourly employees in time tracking system and support biweekly payroll processes.
Set up benefited employees in time tracking/leave system and act as leave manager.

Provide Purchasing Services:

Coordinates purchase requests from faculty/staff.
Collects receipts from cardholders and/or delegates, reviews for policy/procedure adherence and appropriate use, and attaches receipts in the p-card system.

Provide Lifetime Activity Program Support:

Maintains log of contracts to support the courses and generates new contracts as needed
Tracks insurance documents and works with vendors to submit insurance documents as needed

Provide Other Financial & Departmental Support:

Maintain accurate inventory
Performs other duties as assigned.

In addition to the above, the Business Assistant III will also be responsible for the following:

Provides monthly reconciliation of designated indexes or provides other support to the Business Manager
Tracks and manages course fee budget and spending.

Qualifications:
Minimum Qualifications:
The position will be hired at either a Business Assistant II or III based upon the following qualifications and responsibilities assigned:

Business Assistant II: Four years of directly related financial work experience with increasing responsibilities or associate degree/technical training plus two years of related work experience or an equivalent combination of education plus experience.
Business Assistant III: Six years of directly related financial work experience with increasing responsibilities or bachelor’s degree in a business field plus two years of experience or an equivalent combination of education plus experience is required.

Preferred Qualifications:

Experience in payroll processing at USU through AggieTime/Banner.
Experience in MyTime setting up schedules and/or leave manager.
Experience in ServiceNow P-Card system as receipt attacher or cardholder.
Working knowledge of USU’s purchasing policies
Working knowledge of USU operational policies.

Knowledge, Skills, and Abilities:

Knowledge of purchasing and accounts payable procedures including those that relate to a public institution.
Knowledge of accounts reconciliation and ability to reconcile indexes.
Knowledge of hiring and payroll procedures.
Keyboarding and ten-key skills to support accurate and timely data entry.
Skilled with computer programs, including Excel and Windows.
Strong interpersonal skills along with a demonstrated ability to work collaboratively with a diverse group of people.
Ability to develop professional documents and accurate reports.
Skilled with basic office equipment, including printers, copiers, fax/scanners and telephone systems.
Ability to handle sensitive and confidential business data and personal information.
Able to create a team-based environment within the program, department, and college.
Experienced in managing multiple responsibilities and deadlines. Able to organize work responsibilities and self-assess personal performance against target objectives.
Proactive in resolving issues, setting up processes, and providing high-level customer service.
Ability to take initiative, maintain confidentiality and work without close supervision.
Excellent customer service.

Required Documents:
Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
Names and contact information for 3 professional references to be entered in the Candidate Profile
Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with education and experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. College/Department Highlights:

The Emma Eccles Jones College of Education and Human Services is committed to inclusive excellence in research, teaching, and service activities across a wide array of education and human service fields. The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-quality graduate and undergraduate education. The college’s programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research and learning and enhance the quality of education and human service programs throughout the state of Utah. University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

*updated 02/2025 Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

Original Job Description