Edtech.com's Summary

Purdue University is hiring a Business Assistant to support Administrative Operations by managing accounts, billing, invoicing, and payment processing. The role involves collaborating with various departments and centers to facilitate procurement, payroll tasks, and serve as a liaison for departmental account management.

Highlights

Manage account activities including billing, cost center management, invoicing, and personal payments.
Assist with procurement and payroll-related tasks within Administrative Operations.
Provide customer service and support to students, business customers, and university staff.
Use Microsoft Word, Excel, database software, and Outlook for communication and record keeping.
Requires a high school diploma or GED and 3+ years of relevant experience in customer service, accounts, or business fields.
Strong organizational, communication, interpersonal, and problem-solving skills required.
Preferred experience includes 2 years in university business offices, SAP, SuccessFactors, and billing or collections.
Position is non-exempt, eligible for overtime, and includes a comprehensive benefits package.
Purdue University conducts background checks and does not sponsor employment authorization for this role.
Job classified under Administrative and Operational Support with Pay Band S040.

Business Assistant Full Description

The Business Assistant will provide support and perform business assistant duties for Administrative Operations. This position will work collaboratively with departmental staff, center staff, and other business units or areas to perform various business functions that support the mission of the University. Responsibilities include account management, billing and cost center management, invoicing, and personal payment processing. Act as a resource liaison for the department, central offices, and operations centers with responsibilities in account management, as well as assist with procurement and payroll related items. Primary areas of responsibility are subject to change to meet the needs of the Administrative Operations Business Office (AOBO).

Hybrid work will be considered for this position based on the candidate’s location and interest.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High school diploma / GED
3+ years of experience in customer service, as an account clerk, business, or other related field
Experience with procurement
Experience in providing a high level of customer service

Skills needed:

Knowledge of administrative and clerical procedures and systems, file management and records, forms and other office procedures and terminology
Strong oral and written communication skills
Excellent customer service skills and professionalism in dealing with students, individuals and business customers
Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce at all levels
Strong organizational and time management skills with emphasis on accuracy and attention to detail
Motivated individual with ability to efficiently multi task, work under pressure, handle interruptions and meet deadlines
Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility and handling confidential information with discretion
Ability to work independently and in a dynamic team environment
Must possess a learning orientation to changing technology
Proficiency in software experience: Microsoft Word, Excel, Database and Outlook/Electronic Email
Must also be able to work with varied personalities and backgrounds

What is helpful:

Two years of University business office experience. SAP, SuccessFactors, and billing/collections experience
University-related experience

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EO/EA employer

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

Original Job Description

Hybrid work will be considered for this position based on the candidate’s location and interest.

What We're Looking For:

Education and Experience
Qualified candidates will need:

High school diploma / GED
3+ years of experience in customer service, as an account clerk, business, or other related field
Experience with procurement
Experience in providing a high level of customer service

Skills needed:

Knowledge of administrative and clerical procedures and systems, file management and records, forms and other office procedures and terminology
Strong oral and written communication skills
Excellent customer service skills and professionalism in dealing with students, individuals and business customers
Exceptional interpersonal skills with the ability to influence and build work relationships among a diverse workforce at all levels
Strong organizational and time management skills with emphasis on accuracy and attention to detail
Motivated individual with ability to efficiently multi task, work under pressure, handle interruptions and meet deadlines
Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility and handling confidential information with discretion
Ability to work independently and in a dynamic team environment
Must possess a learning orientation to changing technology
Proficiency in software experience: Microsoft Word, Excel, Database and Outlook/Electronic Email
Must also be able to work with varied personalities and backgrounds

What is helpful:

Two years of University business office experience. SAP, SuccessFactors, and billing/collections experience
University-related experience

Additional Information:

Purdue University will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Non-exempt (Eligible For Overtime)
Retirement Eligibility: Non-exempt Defined Contribution
Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
Purdue University is an EO/EA employer

Career Stream

Administrative and Operational Support 2
Pay Band: S040
Job Code: 20002334

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