Edtech.com's Summary

Arizona State University is hiring a Business Operations Manager, Senior. This role administers and controls the business operations of the School of Politics and Global Studies, including budgeting, accounting, staff supervision, human resources, strategic planning, and internal procedures. The manager supports the School Director, manages financial and personnel functions, and ensures compliance with university policies.

Highlights

Administer and evaluate business and administrative matters within the School of Politics and Global Studies.
Manage budgeting, accounting, strategic planning, inventory control, and internal operational procedures.
Supervise staff, coordinate personnel actions, and oversee faculty search and hiring processes.
Support human resources functions such as position renewals, hiring, payroll, and grievances.
Serve as liaison for the school at meetings and represent the director on special projects.
Use Workday reports for budget reconciliation and monitoring of financial accounts; experience with Workday HCM required.
Oversee audits, financial transactions, space utilization, and property control.
Required software skills include Microsoft Office, Google Drive, Dropbox, Adobe Pro, Adobe Sign, Zoom, Interfolio, PCard, Concur, and Analytics.
Minimum qualifications: bachelor’s degree, 8 years of related administrative experience including 4 years supervisory; alternatives include 12 years administrative experience with supervisory experience.
Salary range: $90,000 to $95,000 depending on experience.

Business Operations Manager, Senior Full Description

Job Profile:Administrative Operations Manager 3

Job Family:Administrative Operations

Time Type:Full time

Max Pay - Depends on experience:$95,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Administers and evaluates business and administrative matters within one department , including budget, operations, and programs and personnel administration.

Job Description:

The School of Politics and Global Studies (SPGS) at the Tempe campus seeks a Business Operations Manager, Senior (BOMS) to administer and control the business operations functions of the school and to serve as an administrative resource for the Director. If you want a position that includes a broad scope of administrative, human resources, and business operations functions, this would be a good fit. The BOMS will develop, manage, and control the business operations functions in a university work unit. These functions include budgeting, accounting, staff supervision, human resources, strategic planning, inventory control, internal procedures, and other functions designated by the Director. The successful candidate will be a self-starter with an efficient work methodology, skilled in maintaining effective working relationships among multiple populations and constituencies and experienced in handling confidential and sensitive information.

Position Salary Range:

$90,000 to $95,000 DOE

Essential Duties:

Ensures integrity of the School's governance processes and University policies.
Manages multiple high-priority activities in a fast-paced environment requiring considerable coordination and follow-through; responds to administrative inquiries and ensures resolution and necessary follow-up is performed.
Remains current regarding all policies, practices, methods, standards, regulations, and requirements affecting the business and operational activities to ensure ongoing compliance; attends training sessions as needed.
Represents school at meetings or conferences and serves as liaison for the school and other university administrative areas.
Assists School Director with special projects as directed and other duties as assigned.
Contributes to building a sense of community for faculty, staff, and students affiliated with the School.
Prepares yearly operational and special budgets, budget projections, and analyses of data and/or trends to management for decision-making.
Plans and oversees budgeting, accounting, strategic planning, inventory control and management, and internal operational procedures.
Monitors budget position control reports and creates vacancy savings analysis to determine how to utilize salary savings to best benefit the School.
Reconciles detailed budgets monthly for various accounts using Workday reports; analyzes, summarizes and interprets information to ensure expenditures are within the budget guidelines and informs management of irregularities.
Supervises and monitors faculty startup funds, grant, and discretionary funds, including setting up accounts for new faculty, helping project needs and expenses, requesting funds, and resolving issues.
Support the human resource functions, including time entry and approval; position renewals; hiring, terminations, or FTE changes; annual Notice of Appointments (NOAs); and payroll redistributions.
Coordinates personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, employee grievances, or other applicable issues.
Oversees faculty search and waiver hire administration, workload notifications, notification of appointment process, adjunct faculty processing, and affiliate faculty processing.
Supervises, evaluates, and directs the work of assigned staff, which includes hiring, termination, discipline, performance evaluation, work planning, etc.
Serves as the department leaves administrator.
Serves as Authorized Travel Official (ATO) as needed to approve and coordinate travel requests and expense claims for domestic and international travel.
Handles internal and external audits and prepares audit documents (e.g. department purchasing card audits).
Maintains all financial files and documentation following established procurement and financial policies as required by ASU/ABOR/ASUF.
Oversees space utilization and annual space survey, building repair and maintenance; coordinates renovation/remodeling projects.
Oversees and approves all department financial/purchasing transactions and may process reimbursements, travel, purchasing, and p-card transactions.
Coordinates with IT and Facilities Management as necessary.
Works with Research Advancement on certain aspects of grant post-award process and provides information/budgets as necessary for proposals; reviews and approves grant budgets in the OKED ERA system; Works with faculty on after the fact/effort reporting approvals.
Oversees unit property control, tagging items as required and working with surplus on removal.
Oversees department key assignment and use.
Oversees foundation accounts and utilization, processes unit scholarships.
Coordinates internal and external audits and prepares audit work papers.
May assist with Academic Personnel processes for the unit as needed.
Performs other duties as assigned.

Desired Qualifications:

Experience in an academic environment and knowledge of the research enterprise of ASU.
Experience with Faculty HR/Personnel actions, Interfolio, Workday HCM, PCard, Concur, and Analytics.
Experience managing, supervising and evaluating the work of assigned staff.
Demonstrated knowledge of budgeting practices and principle.
Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet deadlines and requirements.
Ability to exercise sound judgment in decision-making, be flexible, as well as anticipate, recognize and resolve internal and constituent issues.
Experience with ASU financial controls, purchasing best practices and procedures, budgeting, and inventory control management.
Experience using Microsoft Office applications at an advanced level (i.e., Word, Excel, Outlook).
Experience using Google Drive, Dropbox, Adobe Pro, Adobe Sign, and Zoom.
Experience in working independently, exercising analytical skills, and decision making, in an environment subject to minimal direction/supervision.

Minimum Qualifications:

Bachelor's Degree in a related field and eight (8) years of directly related administrative experience which includes at least four (4) years supervisory experience; OR, Twelve (12) years of directly related administrative experience which includes at least four (4) years of supervisory experience; OR, Any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.
Required to stand for varying lengths of time and walk moderate distances to perform work.
Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential functions.

Department Statement:

The School of Politics and Global Studies (SPGS) is an academic unit in the Social Sciences in ASU's College of Liberal Arts and Sciences. With 29 tenured/tenure-track faculty, 19 professors of practice, 9 teaching faculty, as well as 17 staff members, SPGS offers bachelors, masters, and doctoral programs in Political Science; bachelor's degrees in Global Studies, International Relations, and in Politics and the Economy; and master's degrees in Global Security, Political Psychology, and International Affairs and Leadership. SPGS serves approximately 1,600 undergraduate students as well as over 400 graduate students. More information on our degree programs is available at: https://spgs.asu.edu/degrees.

SPGS hosts several vibrant research centers and facilities, including the Center for Latinas/os and American Politics Research, Future Security Initiative, and an Experimental Lab. SPGS also has partnerships with the ASU Leadership, Diplomacy and National Security Lab, New America, and The Melikian Center for Russian, Eurasian and East European Studies.

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$19288.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact HR Talent Acquisition before the posting close date to request edits.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description