Business Operations Specialist

Edtech.com's Summary

University of South Carolina is hiring a Business Operations Specialist. The specialist will manage fiscal and administrative functions for the Office of Research Facilities & Infrastructure, support the Executive Director and Research Core Directors, and handle billing, budgeting, procurement, and coordination of institutional activities.

Highlights

Manage Agilent iLab billing events, core incomes, and invoice distribution.
Create and distribute monthly budget reports.
Coordinate travel, serve as liaison to departments and non-USC core users, and monitor compliance.
Handle procurement actions and other financial transactions.
Track core inventory, service contracts, and renew contracts as needed.
Support onboarding of new centralized cores to the iLab system and administrative procedures.
Organize meetings, workshops, and training for the Executive Director and assist with the Research Core Fair.
Proficiency with Excel, Adobe, Teams, Word, PowerPoint, and PeopleSoft required.
Bachelor's degree in a related field and 2+ years relevant experience required; experience with grant management and USC systems preferred.
Starting salary ranges from $54,165 to $68,000 with full-time (37.5 hours/week) employment and benefits including health insurance, retirement, tuition assistance, and paid leave.

Business Operations Specialist Full Description

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Please see Special Instructions for more details.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 10, 2026

The University of South Carolina offers a valuable benefits package including but not limited to:

Health and Life Insurance
Retirement Programs
Paid Tuition
Dependent Scholarships
Annual Leave
Sick Leave
13 Paid Holidays (including an extended December holiday)
Paid Parental Leave
Professional Development Opportunities

Click here to learn more about why you should work at USC.

Posting Details

Posting Summary

Logo
Posting Number	STA00965PO25
Job Family	Business Operations
Job Function	Business Operations
USC Market Title	Business Operations Specialist
Link to USC Market Title	https://uscjobs.sc.edu/titles/132278
Job Level	P2 - Professional
Business Title (Internal Title)	Business Operations Specialist
Campus	Columbia
Work County	Richland
College/Division	Office of Research
Department	OOR Research Cores
State Pay Band	6
Approved Starting Salary	$54,165
Advertised Salary Range	$54,165-$68,000
Location of Vacancy
Part/Full Time	Full Time
Hours per Week	37.5
Work Schedule	Standard working schedule: 8:30am – 5:00pm Must be willing to work a flexible schedule to meet the needs of the department.
Basis	12 months
Job Search Category	Administrative

About USC

About University of South Carolina	From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement	The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary	The Office of Research is seeking to hire a Business Operations Specialist to join our team. Under the management of the Director of Finance & Business Operations for the Office of Research Facilities & Infrastructure, the Business Operations Specialist will perform fiscal and administrative actions for the division. This position will also provide administrative support to the Executive Director of Research Facilities & Infrastructure and the Research Core Directors and Managers.
Job Related Minimum Required Education and Experience	Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications	Bachelor’s degree in business, the social sciences, or other job-related field. Prior USC business experience. Knowledge of USC’s systems and administrative and financial policies and procedures. Experience in grant management.
Knowledge/Skills/Abilities	Excellent written and verbal communication skills Proficient with Excel, Adobe, Teams, Word, PowerPoint, PeopleSoft Understanding of basic accounting and financial management principles Knowledge of policies, procedures, rules and regulations related to the specific administrative function Knowledge of office practices, procedures, and equipment Experience working as a team with Principal Investigators and technical staff Ability to coordinate diverse administrative functions Ability to establish and maintain effective working relationships Required to conduct business lawfully and ethically by consistently adhering to compliance polies, procedures, and regulations

Job Duties

Job Duty	Assist the Director of Finance & Business Operations with the creation and management of Agilent iLab billing events, including tracking core incomes and invoice distribution. Assist the Finance & Business Operations Director with the creation and distribution of monthly budget reports.
Essential Function	Yes
Percentage of Time	40

Job Duty	Coordinate travel, serve as liaison to other university departments and non-USC core users, and monitor compliance. Assist the Director of Finance & Business Operations with procurement actions and the processing of other financial transactions.
Essential Function	Yes
Percentage of Time	15

Job Duty	Track centralized core inventory and service contracts to ensure that all equipment is accounted for, in working condition, in the proper location, and, when necessary, covered by a service contract with an approved vendor. At the direction of the core directors renew service contracts as necessary. Track grant proposals and publications that include services or staff support of the centralized research cores.
Essential Function	Yes
Percentage of Time	20

Job Duty	Assist in the onboarding of newly centralized cores to the iLab system and administrative procedures.
Essential Function	Yes
Percentage of Time	10

Job Duty	Coordinate and schedule meetings, workshops, and training events for the Executive Director of Research Facilities, including communicating meeting details to individuals/departments and, when necessary, ordering catering and reserving space. Assist with preparation for and execution of the annual Research Core Fair.
Essential Function	Yes
Percentage of Time	10

Job Duty	Perform other duties as assigned.
Essential Function	No
Percentage of Time	5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive	No
Hazardous weather category	Non-Essential

Posting Detail Information

Number of Vacancies	1
Desired Start Date
Job Open Date	12/11/2025
Job Close Date	01/10/2026
Open Until Filled	No
Special Instructions to Applicant	Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by January 10, 2026 The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC.
Quicklink for Posting	https://uscjobs.sc.edu/postings/199772
EEO Statement	The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have at least a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No

Applicant Documents

Required Documents

Cover Letter
Resume
List of References and Contact Information

Optional Documents

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Original Job Description