University of Kentucky
College Staff Officer
🇺🇸
Lexington, KY
🕑
Full-Time
💰
$44K - $70K
💻
Other
🗓️
February 9th, 2026
Smartsheet
Edtech.com's Summary
University of Kentucky is hiring a College Staff Officer. This role, titled Senior Administrative Operations Coordinator, manages high-level operational, project, and program coordination for the College of Medicine Office of Research. The position leads complex projects, oversees office operations, and develops tracking systems using SmartSheet, REDCap, and SharePoint to support leadership and ensure the successful delivery of initiatives aligned with the college's research priorities.
Highlights
- Lead complex, cross-functional projects and Office of Research–hosted activities aligned with the College of Medicine's strategic research plan.
- Provide senior-level administrative oversight ensuring effective planning, execution, and monitoring of high-impact initiatives.
- Design and maintain operational tracking systems, dashboards, and digital workflows using SmartSheet, REDCap, and SharePoint.
- Coordinate project governance, performance tracking, logistics, stakeholder engagement, and post-initiative evaluation for continuous improvement.
- Collaborate across departments and centralized service units to promote service excellence, collaboration, and operational effectiveness.
- Supervisory responsibilities included.
- Required education: Bachelor’s degree; no prior experience required, though preferred experience assisting executive-level leadership and project coordination.
- Skills required include knowledge of SmartSheet software.
- Physical requirements include ability to sit for extended periods and lift up to 50 lbs.
- Salary range is $43,805 to $70,075 per year.
College Staff Officer Full Description
College Staff Officer
Posting Details
Job Title | College Staff Officer
Requisition Number | RE53199
Working Title | Senior Administrative Operations Coordinator
Department Name | 7H000:COLLEGE OF MEDICINE
Work Location | Lexington, KY
Grade Level | 44
Salary Range | $43,805-70,075/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | No experience required.
Required License/Registration/Certification | None
Physical Requirements | Ability to sit for long periods of time utilizing mouse, keyboard, computer and telephone. Ability to lift, push, or pull objects up to 50 lbs.
Shift | Monday – Friday, 7:30am to 5pm with occasional early or late meetings required.
Job Summary
The Senior Administrative Operations Coordinator provides high-level operational, project, and program coordination for the College of Medicine Office of Research and its team. Reporting to the Associate Dean for Research Administration, this role provides senior-level administrative oversight of office operations ensuring the effective planning, execution, and monitoring of high-impact initiatives aligned with the College’s research priorities.
The position leads complex, cross-functional projects and Office of Research–hosted activities, including faculty and research professional staff programs and college-wide research activities in alignment with the college’s strategic plan. Responsibilities include project governance, performance tracking, logistics coordination, stakeholder engagement, and post-initiative evaluation to drive continuous improvement and strengthen the Office of Research infrastructure.
This role also designs and maintains office-wide operational tracking systems, dashboards, and digital workflows to support leadership decision-making and organizational continuity using SmartSheet, REDCap, and SharePoint-based platform. Working across departments and centralized service units, the Senior Administrative Operations Coordinator ensures office administrative operations are efficient, team members have the support needed to carry out responsibilities, and initiatives are delivered on time, within scope, and aligned with institutional standards—promoting a culture of service excellence, collaboration, and operational effectiveness.
Skills / Knowledge / Abilities | SmartSheet Knowledge
Does this position have supervisory responsibilities? | Yes
Preferred Education/Experience | Prior experience assisting executive-level leadership and project coordination preferred.
Deadline to Apply | 02/15/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Requisition Number | RE53199
Working Title | Senior Administrative Operations Coordinator
Department Name | 7H000:COLLEGE OF MEDICINE
Work Location | Lexington, KY
Grade Level | 44
Salary Range | $43,805-70,075/year
Type of Position | Staff
Position Time Status | Full-Time
Required Education | BA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | No experience required.
Required License/Registration/Certification | None
Physical Requirements | Ability to sit for long periods of time utilizing mouse, keyboard, computer and telephone. Ability to lift, push, or pull objects up to 50 lbs.
Shift | Monday – Friday, 7:30am to 5pm with occasional early or late meetings required.
Job Summary
The Senior Administrative Operations Coordinator provides high-level operational, project, and program coordination for the College of Medicine Office of Research and its team. Reporting to the Associate Dean for Research Administration, this role provides senior-level administrative oversight of office operations ensuring the effective planning, execution, and monitoring of high-impact initiatives aligned with the College’s research priorities.
The position leads complex, cross-functional projects and Office of Research–hosted activities, including faculty and research professional staff programs and college-wide research activities in alignment with the college’s strategic plan. Responsibilities include project governance, performance tracking, logistics coordination, stakeholder engagement, and post-initiative evaluation to drive continuous improvement and strengthen the Office of Research infrastructure.
This role also designs and maintains office-wide operational tracking systems, dashboards, and digital workflows to support leadership decision-making and organizational continuity using SmartSheet, REDCap, and SharePoint-based platform. Working across departments and centralized service units, the Senior Administrative Operations Coordinator ensures office administrative operations are efficient, team members have the support needed to carry out responsibilities, and initiatives are delivered on time, within scope, and aligned with institutional standards—promoting a culture of service excellence, collaboration, and operational effectiveness.
Skills / Knowledge / Abilities | SmartSheet Knowledge
Does this position have supervisory responsibilities? | Yes
Preferred Education/Experience | Prior experience assisting executive-level leadership and project coordination preferred.
Deadline to Apply | 02/15/2026
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please choose the answer that best describes your paid employment experience in administrative support in a fast-paced, professional environment.
- None
- More than 0, up through 1 year
- More than 1 year, up through 3 years
- More than 3 years, up through 5 years
- More than 5 years
- * Describe a previous job that required high attention to small details and multi-tasking. How did you ensure that your tasks were completed correctly and in an orderly manner? Be specific.
(Open Ended Question) - * Please describe your prior work experience that involved managing calendars, assisting with project management (tracking deadlines and action items, creating timelines, communicating with task owners), and any experience you feel is relevant to this role.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- Curriculum Vita
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