Edtech.com's Summary

The Pennsylvania State University is hiring a Contracts Administrator. This role involves reviewing and negotiating contracts in accordance with university guidelines, assessing contract complexity, and escalating issues as needed. The position also entails collaborating with various internal compliance offices and managing a variety of agreement types in a high-volume, multifaceted environment.

Highlights

Review and negotiate contracts received by Central Procurement following university standards.
Identify contract complexity and escalate issues appropriately.
Manage various agreement types and collaborate with internal stakeholders.
Communicate with University compliance offices such as the Office of Ethics and Compliance, Information Security, Risk Management, and General Counsel.
Use Microsoft Office Suite and customer relationship management software (CRM) like ServiceNow.
Requires a Bachelor's degree and at least 1 year of relevant experience or its equivalent.
Strong skills in communication, self-management, multitasking, analytical thinking, and organization are necessary.
Salary range: $61,800 to $89,600.
Offers a flexible hybrid work arrangement requiring at least one day per week on-site.
Must successfully complete background checks and be authorized to work in the U.S.

Contracts Administrator Full Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

The Office of Central Procurement seeks a dynamic, hardworking, and highly skilled professional for the job of a Contracts Administrator. This position will report to the Contract Manager and will perform most work activities in a large volume, fast paced, complex, detailed, and multifaceted environment. Primary responsibilities for this position will be reviewing and successfully negotiating contracts received by Central Procurement in accordance with university guidelines, along with being able to identify the complexity of contracts and escalate as needed. This position will also focus on a variety of other agreement types.

Required Qualifications:

Experience reviewing, modifying, and negotiating contracts
Self-management skills and flexibility, including the ability to prioritize among a large number of responsibilities
Excellent communication (both verbal and written) and interpersonal skills
Proven ability to work both independently and as a team member, and to multitask and respond professionally in challenging situations
Strong attention to detail, strong analytical, and organizational skills
Experience using Microsoft Office Suite

Preferred Qualifications:

Experience in identifying and resolving contract-related issues by collaborating with key stakeholders within an organization.
Experience with making decisions on contract-related requests from employees based on established University guidelines and protocols
Experience using customer relationship management software (CRM) such as ServiceNow and learning new software tools

This position will need to communicate with various internal University compliance offices, including but not limited to:

The Office of Ethics and Compliance
Information Security
The Office of Risk Management
The Office of General Counsel

This position offers a flexible work arrangement that combines remote and on-campus work. This role requires on-site presence and working in the office at least one day per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree1+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $61,800.00 - $89,600.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Original Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Required Qualifications:

Experience reviewing, modifying, and negotiating contracts
Self-management skills and flexibility, including the ability to prioritize among a large number of responsibilities
Excellent communication (both verbal and written) and interpersonal skills
Proven ability to work both independently and as a team member, and to multitask and respond professionally in challenging situations
Strong attention to detail, strong analytical, and organizational skills
Experience using Microsoft Office Suite

Preferred Qualifications:

Experience in identifying and resolving contract-related issues by collaborating with key stakeholders within an organization.
Experience with making decisions on contract-related requests from employees based on established University guidelines and protocols
Experience using customer relationship management software (CRM) such as ServiceNow and learning new software tools

This position will need to communicate with various internal University compliance offices, including but not limited to:

The Office of Ethics and Compliance
Information Security
The Office of Risk Management
The Office of General Counsel

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSBachelor's Degree1+ years of relevant experience; or an equivalent combination of education and experience

acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITSThe salary range for this position, including all possible grades, is $61,800.00 - $89,600.00.

Salary Structure - Information on Penn State's salary structure

CAMPUS SECURITY CRIME STATISTICS

EEO IS THE LAW

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

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Contracts Administrator

Edtech.com's Summary

Contracts Administrator Full Description

APPLICATION INSTRUCTIONS:

Associate Director for Strategic Initiatives

Specialist, Business Services

Administrative and Academic Services Specialist

Administrative Support Specialist

Associate Dean Arts, Business, Humanities, and Social Sciences