University of Utah
Coordinator, Administrative Program
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $40K - $50K
💻 Administrator
🗓️ April 3rd, 2025
K-12
Edtech.com's Summary
University of Utah is hiring a Coordinator, Administrative Program. This role involves conducting targeted outreach to foster youth alumni, providing support services, tracking student progress, and assisting in the development and implementation of programs designed to support former foster youth in their educational journey. The Coordinator will manage cohort programs, organize social activities, and provide direct intervention and referrals to necessary services.
Highlights
Highlights
- Manage cohort-based programs, monitoring student participation and academic progress.
- Organize workshops, speakers, and other programming activities for student engagement.
- Engage in data compilation, analysis, and reporting.
- Participate in trainings or certification programs relevant to the role.
- Proficiency in program development, student support, and maintaining detailed records.
- Required skills include decision-making and communication relevant to diverse audiences.
- Compensation ranges from $40,000.00 to $50,000.00 per year.
- Minimum qualifications include a Bachelor’s degree in a related field and one year of relevant experience.
Coordinator, Administrative Program Full Description
Toggle navigation
Coordinator, Administrative Program
Announcement
Details
Open Date | 04/02/2025
Requisition Number | PRN41547B
Job Title | Coordinator, Administrative Program
Working Title | Impact Scholars Program Coordinator
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday
VP Area | Academic Affairs
Department | 02230 - Campus K-12 Programs
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $40,000.00 - $50,000.00
Close Date | 07/01/2025
Priority Review Date (Note - Posting may close at any time) | 05/05/2025
Job Summary | The Office of Undergraduate Studies invites applications for the position of Impact Scholars Coordinator. From admission to graduation, the units of the Office of Undergraduate Studies at the University of Utah provide every student with an exceptional educational experience that empowers them to lead transformational lives wherever their educational and professional futures take them.
Impact Scholars is a grant funded program and one of two programs within Foster Youth Futures at the University of Utah. Impact Scholars provides academic, social, and transitional support to students who are alum of Utah’s foster care community. Specifically, Impact Scholars serves our First Star Academy of Utah alumni, any student with previous foster care experience who currently studies at the University of Utah or Salt Lake Community College, as well as any anyone in Utah with foster care experience who is older than 18 and wants to attend a university or college.
The Program Coordinator will conduct targeted outreach to foster youth alumni and provide timely student support services to former foster youth, Additionally, the Coordinator is responsible for tracking student progress through semester academic progress reports, proactive support strategies, individual and group student engagement and meetings, and referrals to external and campus support services as needed. The position will assist in the development, implementation, and assessment of programming to support former foster youth students in their transition from high school and community college to the University of Utah and focus on student retention and persistence to graduation. This position reports to the Associate Director for Foster Youth Futures.
Responsibilities | Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
- Assist in the development and maintenance a cohort-based program; provide guidance, services, access to resources, program activities, development opportunities, and a system of support to promote student academic success and overall achievement of their personal and professional career goals.
- Manage a cohort of former foster youth participating in the Impact Scholars program, providing whole-person and comprehensive case management services including monitoring program participation/requirements and academic progress; maintain detailed notes on all student interactions.
- Program and manage monthly social activities with workshops, speakers, trainings, and/or other programming related to student success and engagement.
- Provide direct intervention and support when needed, including assessing and supporting students’ immediate needs, providing referrals to campus or community partners, ensuring basic needs are met, and maintaining regular contact with program participants.
- Participate in relevant trainings or certification programs.
- Engage in data compilation and analysis, records management, and reporting of program outcomes.
- Consult on matters concerning admissions, financial aid, registration, program eligibility, program benefits, development opportunities, career pathways, academic majors, transfer requirements, and related educational pathways issues.
- Oversee day-to-day program operations, administrative functions, program activities, and student services offered through Impact Scholars; Impact student check requests, database maintenance, and program event planning.
- Interprets, applies, and explains rules, regulations, requirements, and restrictions which may be sensitive, confidential, or complex in nature; advocate and empower Impact students in the process
- Complete and submit required administrative paperwork in a timely manner.
- Prepare and/or update program website, list serve, bulletins, newsletters, handbooks, policy guides, fact sheets, brochures, and related program material.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | · Bachelor’s degree in Social Work, Education, or a related field plus one year directly related experience or equivalency required. Familiarity with supporting minoritized (first-generation, low-income, students of color) success and a commitment to helping all students achieve their dreams. Working knowledge of laws and policies affecting related student populations.
· Evidence of successful work with a range of students, including populations typically underrepresented in higher education.
· Experience building effective working relationships and open communication with students, staff, faculty and University leadership.
· Ability to communicate effectively in writing and verbally to diverse audiences including administrators, faculty, students, and staff.
· Skills in decision making that allow for quick, informed, and appropriate decisions essential to understanding students’ needs and identifying where those needs can best be met.
· Ability to thrive in a rapidly evolving environment with a positive attitude, embracing change and adapting to student needs.
· Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN41547B
Job Title | Coordinator, Administrative Program
Working Title | Impact Scholars Program Coordinator
Job Grade | D
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday
VP Area | Academic Affairs
Department | 02230 - Campus K-12 Programs
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $40,000.00 - $50,000.00
Close Date | 07/01/2025
Priority Review Date (Note - Posting may close at any time) | 05/05/2025
Job Summary | The Office of Undergraduate Studies invites applications for the position of Impact Scholars Coordinator. From admission to graduation, the units of the Office of Undergraduate Studies at the University of Utah provide every student with an exceptional educational experience that empowers them to lead transformational lives wherever their educational and professional futures take them.
Impact Scholars is a grant funded program and one of two programs within Foster Youth Futures at the University of Utah. Impact Scholars provides academic, social, and transitional support to students who are alum of Utah’s foster care community. Specifically, Impact Scholars serves our First Star Academy of Utah alumni, any student with previous foster care experience who currently studies at the University of Utah or Salt Lake Community College, as well as any anyone in Utah with foster care experience who is older than 18 and wants to attend a university or college.
The Program Coordinator will conduct targeted outreach to foster youth alumni and provide timely student support services to former foster youth, Additionally, the Coordinator is responsible for tracking student progress through semester academic progress reports, proactive support strategies, individual and group student engagement and meetings, and referrals to external and campus support services as needed. The position will assist in the development, implementation, and assessment of programming to support former foster youth students in their transition from high school and community college to the University of Utah and focus on student retention and persistence to graduation. This position reports to the Associate Director for Foster Youth Futures.
Responsibilities | Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
- Assist in the development and maintenance a cohort-based program; provide guidance, services, access to resources, program activities, development opportunities, and a system of support to promote student academic success and overall achievement of their personal and professional career goals.
- Manage a cohort of former foster youth participating in the Impact Scholars program, providing whole-person and comprehensive case management services including monitoring program participation/requirements and academic progress; maintain detailed notes on all student interactions.
- Program and manage monthly social activities with workshops, speakers, trainings, and/or other programming related to student success and engagement.
- Provide direct intervention and support when needed, including assessing and supporting students’ immediate needs, providing referrals to campus or community partners, ensuring basic needs are met, and maintaining regular contact with program participants.
- Participate in relevant trainings or certification programs.
- Engage in data compilation and analysis, records management, and reporting of program outcomes.
- Consult on matters concerning admissions, financial aid, registration, program eligibility, program benefits, development opportunities, career pathways, academic majors, transfer requirements, and related educational pathways issues.
- Oversee day-to-day program operations, administrative functions, program activities, and student services offered through Impact Scholars; Impact student check requests, database maintenance, and program event planning.
- Interprets, applies, and explains rules, regulations, requirements, and restrictions which may be sensitive, confidential, or complex in nature; advocate and empower Impact students in the process
- Complete and submit required administrative paperwork in a timely manner.
- Prepare and/or update program website, list serve, bulletins, newsletters, handbooks, policy guides, fact sheets, brochures, and related program material.
DISCLAIMER
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.
Minimum Qualifications | Bachelor’s degree (or equivalency) in a related field plus one year directly related experience or equivalency. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience. (Example: bachelor’s degree = 4 years of directly related work experience.)
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences | · Bachelor’s degree in Social Work, Education, or a related field plus one year directly related experience or equivalency required. Familiarity with supporting minoritized (first-generation, low-income, students of color) success and a commitment to helping all students achieve their dreams. Working knowledge of laws and policies affecting related student populations.
· Evidence of successful work with a range of students, including populations typically underrepresented in higher education.
· Experience building effective working relationships and open communication with students, staff, faculty and University leadership.
· Ability to communicate effectively in writing and verbally to diverse audiences including administrators, faculty, students, and staff.
· Skills in decision making that allow for quick, informed, and appropriate decisions essential to understanding students’ needs and identifying where those needs can best be met.
· Ability to thrive in a rapidly evolving environment with a positive attitude, embracing change and adapting to student needs.
· Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (1 year of higher education can be substituted for 1 year of directly related work experience)?
- Yes
- No
- * Indicate the number of years experience you have in coordinating program activities, developing and implementing program goals, creating financial reports, and/or editing promotional or educational materials:
- No experience
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 year or more, but less than 4 years
- 4 years or more
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
To ensure the security of your data, you will be logged out due to inactivity in 3 minutes at
.
Any data not saved will be lost.
Click 'OK' to keep your session active.
.
Any data not saved will be lost.
Click 'OK' to keep your session active.
Similar Jobs
Director of Research Administration
North Carolina State University
🇺🇸 Raleigh, NC
Administrative Support Associate - St. Clair County
Auburn University
🇺🇸 Pell City, AL
Administrative Associate III
Montana State University
🇺🇸 Bozeman, MT
Workday Administrator
Benchmark Education Company
🇺🇸 Remote - US
Administrative Specialist II, College of Education Administration
Missouri State University
🇺🇸 Springfield, MO
