University of Utah
Coordinator, Administrative Program
🇺🇸
Salt Lake City, UT
🕑
Full-Time
💰
$49K - $53K
💻
Other
🗓️
May 25th, 2026
Edtech.com's Summary
University of Utah is hiring a Coordinator, Administrative Program. The role, titled Registration and Records Supervisor, involves leading a student services team focused on academic records and compliance, managing complex academic processes, and serving as a liaison with professional schools and campus partners to ensure accurate and compliant student academic actions.
Highlights
- Supervise, train, and evaluate a front-line student services team.
- Manage grading workflows, record corrections, and regulatory compliance (e.g., HB 211).
- Serve as liaison for professional schools and Dean of Students on academic issues.
- Coordinate grading deadlines outreach, monitor grade submission trends, and implement interventions.
- Analyze data queries to identify data integrity and process challenges.
- Present academic records information to internal and external audiences.
- Participate in university committees for student appeals.
- Required bachelor’s degree or equivalent plus one year directly related experience.
- Strong independent decision-making, organizational, and communication skills required.
- Compensation range from $49,000 to $53,000 annually.
Coordinator, Administrative Program Full Description
Coordinator, Administrative Program
Please see Special Instructions for more details.
Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number
Announcement
Details
Open Date | 05/22/2026
Requisition Number | PRN45162B
Job Title | Coordinator, Administrative Program
Working Title | Registration and Records Supervisor
Career Progression Track | D
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday 8:00am – 5:00pm University of Utah campus (primary).
VP Area | Academic Affairs
Department | 00296 - Registrar's Office
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $49,000 - $53,000
Close Date | 06/22/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Registration and Records Supervisor provides leadership for front-line student services related to academic records and compliance. This role supervises a team of student services professionals, manages complex academic record processes, analyzes data to ensure accuracy and quality, and serves as a key liaison for professional schools and campus partners. The position plays a critical role in ensuring student academic actions are handled accurately, compliantly, and with a high level of service. This is a fully in-person position.
Responsibilities | Lead, organize, and perform a high volume of activities and keep organized under the pressure of tight deadlines, and ability to adjust to changing workloads and deadlines required. Hire, train, coach, supervise, and evaluate front-line student services team members. Assign and prioritize work, monitor performance, and foster a collaborative, service-oriented team environment. Ensure staffing coverage meets student and office needs. Handle escalated cases to resolve sensitive issues and difficult situations. Lead and perform specialized academic records functions, including grading workflows, regulatory requirements (e.g., HB 211), record corrections, updates, and historic data maintenance. Serve as the primary liaison for professional schools and the Dean of Students on complex academic issues, ensuring compliance with institutional policy and state and federal regulations while ensuring students can progress. Collaborate with the Academic Petitions team to process approved grade changes and ensure outcomes are accurately reflected in student records. Serve as the grading coordinator, responsible for proactive outreach, education, communication to faculty prior to the grading deadline. Responsible for outreach when grading deadlines have been missed, encouraging increasing adherence to University grading policies. Monitor trends in grade submission and devise interventions as necessary. Reviews existing processes to find areas of improvement and present ideas to office leadership to new workflows and implementations. Run and interpret data queries to identify data integrity issues, process gaps, and technical challenges related to academic records. Present information pertaining to class registration and records to internal and external audiences. May be called upon to serve on university committees to review and make decisions on student appeals.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type | Benefited Staff
Special Instructions Summary | Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Requisition Number | PRN45162B
Job Title | Coordinator, Administrative Program
Working Title | Registration and Records Supervisor
Career Progression Track | D
Track Level |
FLSA Code | Administrative
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday 8:00am – 5:00pm University of Utah campus (primary).
VP Area | Academic Affairs
Department | 00296 - Registrar's Office
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $49,000 - $53,000
Close Date | 06/22/2026
Priority Review Date (Note - Posting may close at any time) |
Job Summary | The Registration and Records Supervisor provides leadership for front-line student services related to academic records and compliance. This role supervises a team of student services professionals, manages complex academic record processes, analyzes data to ensure accuracy and quality, and serves as a key liaison for professional schools and campus partners. The position plays a critical role in ensuring student academic actions are handled accurately, compliantly, and with a high level of service. This is a fully in-person position.
Responsibilities | Lead, organize, and perform a high volume of activities and keep organized under the pressure of tight deadlines, and ability to adjust to changing workloads and deadlines required. Hire, train, coach, supervise, and evaluate front-line student services team members. Assign and prioritize work, monitor performance, and foster a collaborative, service-oriented team environment. Ensure staffing coverage meets student and office needs. Handle escalated cases to resolve sensitive issues and difficult situations. Lead and perform specialized academic records functions, including grading workflows, regulatory requirements (e.g., HB 211), record corrections, updates, and historic data maintenance. Serve as the primary liaison for professional schools and the Dean of Students on complex academic issues, ensuring compliance with institutional policy and state and federal regulations while ensuring students can progress. Collaborate with the Academic Petitions team to process approved grade changes and ensure outcomes are accurately reflected in student records. Serve as the grading coordinator, responsible for proactive outreach, education, communication to faculty prior to the grading deadline. Responsible for outreach when grading deadlines have been missed, encouraging increasing adherence to University grading policies. Monitor trends in grade submission and devise interventions as necessary. Reviews existing processes to find areas of improvement and present ideas to office leadership to new workflows and implementations. Run and interpret data queries to identify data integrity issues, process gaps, and technical challenges related to academic records. Present information pertaining to class registration and records to internal and external audiences. May be called upon to serve on university committees to review and make decisions on student appeals.
Minimum Qualifications | Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience
Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type | Benefited Staff
Special Instructions Summary | Required 5 professional references, information requested: First and Last Name, Relation, Company, Email and Phone Number
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)?
- Yes
- No
- * How many years of directly related work experience do you have?
- Less than 1 year
- 1 year or more, but less than 2 years
- 2 years or more, but less than 5 years
- 5 years or more, but less than 8 years
- 8 years or more
- * Are you legally authorized to work in the United States?
- Yes
- No
- * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No
Applicant Documents
Required Documents
- Resume
- Cover Letter
- List of References
Optional Documents
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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