University of Utah
Coordinator, Recruiting
🇺🇸 Salt Lake City, UT
🕑 Part-Time
💰 $15 - $17 per Hour
💻 Enrollment
🗓️ July 16th, 2025
Edtech.com's Summary
University of Utah is hiring a Coordinator, Recruiting. The role involves coordinating recruitment efforts for the School of Music, managing student contact databases, assisting in organizing recruiting events like auditions and festivals, and collaborating with administrative staff to support outreach activities to high schools and prospective students.
Highlights
- Maintain and update a comprehensive recruiting spreadsheet for all prospective music students.
- Support recruitment activities at conferences and festivals such as UMEA, TMEA, and All-State Festivals.
- Coordinate communications related to auditions, including follow-up emails and scheduling.
- Attend M.O.R.E. Committee meetings to develop outreach and recruiting initiatives.
- Supervise student workers involved in audition and yield processes.
- Assist the Academic Coordinator as needed with recruitment-related duties.
- Requires knowledge and experience with Microsoft Office suite.
- Minimum qualifications include a bachelor’s degree or equivalent, one year of related work experience, and strong communication and organizational skills.
- Preferred qualifications include a background in music.
- Part-time temporary position offering $15.19 to $17.00 per hour with a 20-hour weekly schedule.
Coordinator, Recruiting Full Description
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Coordinator, Recruiting
Announcement
Details
Open Date | 07/15/2025
Requisition Number | PRN16137N
Job Title | Coordinator, Recruiting
Working Title | Coordinator, Recruiting
Job Grade | D
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | Yes
Standard Hours per Week | 20
Full Time or Part Time? | Part Time
Shift | Variable
Work Schedule Summary |
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00078 - School of Music
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 15.19 to 17.00
Close Date | 07/22/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Coordination of School of Music recruitment efforts, including recruiting events, auditions, scholarship communications, outreach to state and regional high schools.
Responsibilities | Maintain a current and unified recruiting spreadsheet of all students contacted across the School of Music. This includes students who have participated in All-State Festivals, on-campus recruiting days, etc. This spreadsheet should be shareable to all Area Heads and Ensemble Directors and maintained during AY 2025-26 recruiting events. Participate in recruiting work for conferences such as UMEA and TMEA, Audition Days, and All-State Festivals, including creating contact cards for students to register their information through the system/spreadsheet discussed above. Coordinate with School of Music Administrative Office and Academic Coordinator on responding to admissions information inquiries in a timely fashion, sending a follow-up “Thank you for auditioning” email the week following an audition day, and working to ensure that all auditionees know the date/time of their audition. Attend and participate in M.O.R.E. Committee Meetings, working with this committee and the School of Music Associate Director, Operations on outreach and recruiting ideas and initiatives as they develop. Oversee student workers who assist with the audition and yield processes in the School of Music. Assist with the Academic Coordinator as assigned. Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience) in a related area; one year of experience in career services, human resources, working in a campus environment or post college experience; a basic knowledge of employment policies, legal constraints and interviewing techniques; and a strong commitment to providing excellent customer service and effective communication skills required. The ability to manage time and the ability to organize and prioritize multiple tasks are also required. A degree in a related area may include human resources, behavioral sciences, business or other relevant field.
Preferences | Music background preferred.
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN16137N
Job Title | Coordinator, Recruiting
Working Title | Coordinator, Recruiting
Job Grade | D
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Type | Non Benefited Staff / Student
Temporary? | Yes
Standard Hours per Week | 20
Full Time or Part Time? | Part Time
Shift | Variable
Work Schedule Summary |
Is this a work study job? | No
VP Area | Academic Affairs
Department | 00078 - School of Music
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | 15.19 to 17.00
Close Date | 07/22/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | Coordination of School of Music recruitment efforts, including recruiting events, auditions, scholarship communications, outreach to state and regional high schools.
Responsibilities | Maintain a current and unified recruiting spreadsheet of all students contacted across the School of Music. This includes students who have participated in All-State Festivals, on-campus recruiting days, etc. This spreadsheet should be shareable to all Area Heads and Ensemble Directors and maintained during AY 2025-26 recruiting events. Participate in recruiting work for conferences such as UMEA and TMEA, Audition Days, and All-State Festivals, including creating contact cards for students to register their information through the system/spreadsheet discussed above. Coordinate with School of Music Administrative Office and Academic Coordinator on responding to admissions information inquiries in a timely fashion, sending a follow-up “Thank you for auditioning” email the week following an audition day, and working to ensure that all auditionees know the date/time of their audition. Attend and participate in M.O.R.E. Committee Meetings, working with this committee and the School of Music Associate Director, Operations on outreach and recruiting ideas and initiatives as they develop. Oversee student workers who assist with the audition and yield processes in the School of Music. Assist with the Academic Coordinator as assigned. Other duties as assigned.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience) in a related area; one year of experience in career services, human resources, working in a campus environment or post college experience; a basic knowledge of employment policies, legal constraints and interviewing techniques; and a strong commitment to providing excellent customer service and effective communication skills required. The ability to manage time and the ability to organize and prioritize multiple tasks are also required. A degree in a related area may include human resources, behavioral sciences, business or other relevant field.
Preferences | Music background preferred.
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Please indicate your level of experience and expertise working with the Microsoft Office suite:
- None
- Minimal
- Moderate
- Extensive
- * Do you have the ability to lift 50 lbs.?
- Yes
- No
- * How many years of admissions, recruitment, or student affairs experience do you have?
- 0-2
- 3-5
- 6-10
- 11+
- * What experience do you have in student recruitment?
(Open Ended Question)
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References
Optional Documents
- Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only
- Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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