Edtech.com's Summary

Arizona State University is hiring a Coordinator Senior. This role involves leading and operationally supporting K-12 outreach and pre-college programs, coordinating major outreach events and summer programs across multiple campuses, and assisting with outreach efforts aimed at student enrollment and success. The Coordinator Senior manages logistics, supervises student workers, handles budgets, and collaborates with university departments and community partners to deliver effective programs.

Highlights

Lead planning and implementation of K-12 outreach and pre-college programs including major events like AVID Day and Change the World: Rising Innovators Challenge.
Coordinate logistics such as venue reservations, catering, transportation, and A/V using systems like Mazevo, CaterTrax, Workday, and Google Workspace.
Support summer program execution across all four ASU Valley campuses.
Provide supervision, training, and mentorship to student workers.
Track expenses, submit requisitions, and monitor vendor payments to support budget management.
Maintain records, evaluations, and post-event reports to drive continuous improvement.
Collaborate with ASU colleges, departments, vendors, and community partners to meet program standards.
Required proficiency in Google Workspace and familiarity with ASU systems including Mazevo, CaterTrax, Workday, and Airtable.
Bachelor's degree with at least three years of relevant experience or an equivalent combination of training and experience.
Bilingual in English and Spanish preferred; experience working with K-12 schools and diverse student populations is desirable.

Coordinator Senior Full Description

Job Profile:Outreach Analyst 2

Job Family:Outreach Programs

Time Type:Full time

Max Pay - Depends on experience:$50,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Salary: $47,000 to $50,000 per year; DOE

Access ASU is hiring a Coordinator Senior to support the planning and implementation of K-12 outreach and pre-college programs.

The Coordinator Senior will provide leadership and operational support for Access ASU programs, including major outreach events such as AVID Day, Change the World: Rising Innovators Challenge, campus visits, as well as summer programs across all four Valley campuses.

This position also supports outreach efforts focused on preparing students for enrollment and success at ASU through campus experience programs and special events. The ideal candidate is flexible, creative, adapts to change quickly, and works well independently in a fast-paced environment while delivering a high level of customer service to both university and external communities.

This position reports to the Assistant Director is primarily based on the Tempe campus, and requires regular travel to other ASU campuses and sites throughout metropolitan Phoenix.

Essential Duties:

Work as part of a collaborative team to support Access ASU programs and goals.
Plan and coordinate logistics for major Outreach Experiences programs, including but not limited to campus visits, AVID Day, Change the World: Rising Innovators Challenge, Summer camps, and the EOS Scholarship Program.
Support summer program implementation across ASU's four Valley campuses.
Coordinate venue reservations, catering, transportation, A/V, supplies, and staffing through ASU systems (e.g., Mazevo, CaterTrax, Workday, and Google Workspace).
Develop comprehensive event timelines, run-of-show documents, and communication plans for assigned programs.
Collaborate with ASU colleges, departments, vendors, and community partners to ensure programs reflect ASU's standards of excellence.
Provide supervision, training, and mentorship to student workers.
Support budget management by tracking expenses, submitting requisitions, and monitoring vendor payments.
Maintain accurate templates, records, evaluations, and post-event reports to inform continuous improvement.
Contribute to department-wide planning meetings, process documentation, and system development to increase efficiency and sustainability.
Assist with additional Access ASU events and initiatives as needed, including campus visits, college fairs, and community outreach efforts.
Assist in developing and coordinating outreach strategies to meet the goals of enrolling the full demographic of Arizona students, with a focus on application, admit and enrollment to ASU.
Other duties and responsibilities as assigned.

Days and Schedule

The work schedule may include early mornings, evenings, and weekends to support program events. On non-event days, the standard schedule is in-person, Monday through Friday, 8 a.m.-5 p.m. During the summer program season, the schedule may be modified to support residential and non-residential programs.

Desired Qualifications:

Demonstrated ability to plan, prioritize, and execute multiple projects simultaneously.
Experience coordinating large-scale university or community events.
Experience working with K-12 schools, districts, or community organizations.
Experience working with varied student populations.
Strong verbal and written communication skills; confident in public speaking; highly organized and deadline-driven.
Proficiency in Google Workspace and familiarity with ASU systems (e.g., Mazevo, CaterTrax, Workday, Airtable).
Experience onboarding and supervising student workers.
Bilingual in English and Spanish preferred.
Commitment to advancing educational opportunities and Access ASU's mission to prepare Arizona students for college success.

Working Environment:

Work location is primarily in-person at the ASU Tempe campus.
The incumbent will be required to regularly travel to off-campus to event sites as needed, and other ASU campuses, as needed. Transportation will not be provided by the department/ASU.
Activities are performed in an office and event environment, involving extended periods of sitting, standing, walking, and coordination in both indoor and outdoor settings.
The role may require lifting and carrying materials weighing up to 25 pounds

Driving Requirement:Driving is not required for this position.

Location:Campus: Tempe

Funding:No Federal Funding

Instructions to Apply:

Current Employees and Students should apply directly within Workdayusing the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$15329.htmld

To be considered, your application must include all of the following attachments:

Cover letter
Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Original Job Description