Western Governors University
Course Maintenance Specialist
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $20 - $30 per Hour
💻 Other
🗓️ September 25th, 2025
FERPA
Salesforce
Edtech.com's Summary
WGU is hiring a Course Maintenance Specialist. This role involves updating and maintaining course content within the learning management system, ensuring courses are accurate and stable, and supporting the transfer of courses between authoring and production environments. The specialist also provides customer support and contributes to process improvements to deliver a seamless student experience.
Highlights
- Maintain and troubleshoot course content in coordination with internal and external stakeholders
- Manage course assets and ensure proper organization within the learning management system
- Provide timely, effective support to students, staff, and faculty while maintaining confidentiality per FERPA
- Proficient with Salesforce, e-learning platforms, and basic HTML
- Required minimum of 3 years of related experience with knowledge of relevant standards and processes
- Preferred experience with data entry, content management systems, and Excel
- Compensation ranges between $20.33 and $29.51 per hour, depending on qualifications
- Collaborate within the Course Maintenance Team and contribute to training and process improvements
- Manage multiple projects simultaneously with strong time-management and communication skills
- Full-time position with benefits including health coverage, retirement plans, paid time off, and tuition discounts
Course Maintenance Specialist Full Description
Course Maintenance Specialist
Salt Lake City Office
Full time
If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.
Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.
The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.
At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
Grade: Services 205Pay Range: $20.33 - $29.51
Grade: Services 205Pay Range: $20.33 - $29.51
Job Description
The Course Maintenance Specialist keeps our courses accurate, stable and up to date with the latest quality improvements. This role is responsible for maintaining course content, placing and updating items within our learning management system, ensuring the asset library is organized and navigable, and supporting the transferring of courses from our authoring to production environment. The Course Maintenance Specialist works as a support to the Associate Instructional Technologist to help ensure every course delivers a seamless student experience.
Essential Functions and Responsibilities:
- Updates, maintains, and troubleshoots course content by coordinating with internal and external stakeholders or in response to program feedback.
- Meets service level agreements and ticket processing goals.
- Provides effective and friendly customer support to students, staff, and faculty in a timely manner.
- Maintains integrity and confidentiality of proprietary information and student confidentiality in accordance with FERPA.
- Maintains a thorough understanding of the Course Maintenance Team process for all ticket types.
- Contributes to process improvement initiatives.
- Provides training to team for Course Maintenance processes and best practices, as required.
- Cross-trains with peers to support special projects as needed.
- Performs other related duties as assigned.
Knowledge, Skill and Abilities:
- Advanced proficiency with Salesforce and e-learning platforms
- Basic computer skills
- Competent data entry skills
- Ability to navigate a variety of technological platforms.
- Ability to learn new system and platform technologies.
- Basic proficiency with HTML
- Ability to multi-task and work on multiple projects simultaneously
- Good communication skills, both verbal and written
- Ability to prepare and deliver training.
- Student-focused mindset
- Ability to collaborate with colleagues inside the department.
- Ability to work independently on assigned tasks with moderate supervision.
- Exceptional time-management skills.
- Ability to keep a positive attitude with all members of the University.
- Ability to work in a fast-paced, queue-driven work environment.
- Demonstrates professionalism.
- Ability to document interactions correctly.
- Outstanding attention to detail
- Ability to accept and implement feedback
- Willingness to learn and grow.
Job Qualifications:
Minimum Qualifications:
- 3 years of related experience.
- Basic knowledge of standards and processes within a narrow scope of work.
Preferred Qualifications:
- Prior data entry experience.
- Familiar with HTML.
- Experience working in Learning or Content Management System.
- Detailed oriented and organized.
- Familiarity with excel.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Position & Application Details
Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.
How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.
Additional Information
Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.
Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.
Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.
