University of Utah
Customer Advocate Spec
🇺🇸 Salt Lake City, UT
🕑 Full-Time
💰 $17 per Hour
💻 Customer Support
🗓️ August 14th, 2025
Edtech.com's Summary
University of Utah is hiring a Customer Advocate Spec to provide general support for prospective and current graduate students. The role involves answering phone and email inquiries, assisting students in person, and collaborating with admissions staff to handle detailed queries while requiring on-site presence.
Highlights
- Provide support for graduate admissions inquiries via phone, email, and in-person at the office walk-up window.
- Maintain knowledge of graduate admissions policies, procedures, deadlines, and campus resources.
- Collaborate with graduate admissions staff to resolve detailed student questions and assist with departmental projects.
- Required to work full-time, Monday to Friday, 8:00 am – 5:00 pm, on campus.
- Experience in communications, customer service, or a related field equivalent to two years is required; one year of education can substitute two years work experience.
- Preferred familiarity with Epic and Microsoft Outlook software.
- Pay rate is $16.50 per hour.
- Position falls under the Academic Affairs VP area and Office of Admissions department.
- This role is non-exempt and full-time with a standard 40-hour workweek.
- The University of Utah is an Affirmative Action/Equal Opportunity employer with a commitment to diversity and inclusion.
Customer Advocate Spec Full Description
Customer Advocate Spec
Open Date | 08/13/2025
Requisition Number | PRN42711B
Job Title | Customer Advocate Spec
Working Title | Customer Service Advisor
Job Grade | UGR
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday, 8:00 am – 5:00 pm
VP Area | Academic Affairs
Department | 00295 - Office of Admissions
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $16.50
Close Date | 08/31/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | This position is responsible for providing general student support for prospective and current graduate students at the University of Utah. This will involve general knowledge of graduate admissions policies, evaluations procedures, and deadlines along with familiarity with other campus departments and resources. The employee will answer incoming phone calls from graduate applicants, students, and department representatives and provide answers to customary questions such as application status, submissions deadlines, required documentation, etc. They will also provide general support at the office walk-up window, assisting students with graduate admissions queries in person. In addition, they will provide a level of email support, answering foundational questions within the graduate inbox. Employees will also collaborate with other graduate admissions staff to provide answers and support for more detailed student queries, and may be asked to assist with other internal departmental questions and projects. Staff are required to be in the office; this is not a remote position. Due to the nature of this work, remote work is generally not possible.
Responsibilities | Develop and maintain a general knowledge of graduate admissions policies, practices and deadlines along with knowledge of related resources Answer telephone queries relating to graduate admissions and provide general student and department support Provide in-person support to students visiting the office walk-up window Provide email support through the graduate inbox Collaborate with graduate admissions staff to provide detailed student support when needed Attend all-staff training sessions and area meetings as instructed by supervisor Resolve problems and complaints by researching and locating other sources to assist in solutions Collaborate and assist with department projects and objectives when requested Demonstrate excellent customer service and effective communication skills Complete tasks assigned by supervisor in a timely manner Other duties as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Two years of experience in communications, customer service, a related medical field, or equivalency (one year of education can be substituted for two years of related work experience).
Preferred
Experience with Epic and Outlook.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Requisition Number | PRN42711B
Job Title | Customer Advocate Spec
Working Title | Customer Service Advisor
Job Grade | UGR
FLSA Code | Nonexempt
Patient Sensitive Job Code? | No
Standard Hours per Week | 40
Full Time or Part Time? | Full Time
Shift | Day
Work Schedule Summary | Monday – Friday, 8:00 am – 5:00 pm
VP Area | Academic Affairs
Department | 00295 - Office of Admissions
Location | Campus
City | Salt Lake City, UT
Type of Recruitment | External Posting
Pay Rate Range | $16.50
Close Date | 08/31/2025
Priority Review Date (Note - Posting may close at any time) |
Job Summary | This position is responsible for providing general student support for prospective and current graduate students at the University of Utah. This will involve general knowledge of graduate admissions policies, evaluations procedures, and deadlines along with familiarity with other campus departments and resources. The employee will answer incoming phone calls from graduate applicants, students, and department representatives and provide answers to customary questions such as application status, submissions deadlines, required documentation, etc. They will also provide general support at the office walk-up window, assisting students with graduate admissions queries in person. In addition, they will provide a level of email support, answering foundational questions within the graduate inbox. Employees will also collaborate with other graduate admissions staff to provide answers and support for more detailed student queries, and may be asked to assist with other internal departmental questions and projects. Staff are required to be in the office; this is not a remote position. Due to the nature of this work, remote work is generally not possible.
Responsibilities | Develop and maintain a general knowledge of graduate admissions policies, practices and deadlines along with knowledge of related resources Answer telephone queries relating to graduate admissions and provide general student and department support Provide in-person support to students visiting the office walk-up window Provide email support through the graduate inbox Collaborate with graduate admissions staff to provide detailed student support when needed Attend all-staff training sessions and area meetings as instructed by supervisor Resolve problems and complaints by researching and locating other sources to assist in solutions Collaborate and assist with department projects and objectives when requested Demonstrate excellent customer service and effective communication skills Complete tasks assigned by supervisor in a timely manner Other duties as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications | Two years of experience in communications, customer service, a related medical field, or equivalency (one year of education can be substituted for two years of related work experience).
Preferred
Experience with Epic and Outlook.
Preferences |
Type | Benefited Staff
Special Instructions Summary |
Additional Information | The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
Online reports may be submitted at oeo.utah.edu
https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have two years of experience in communications, customer service, a related medical field, or the educational equivalency.
- Yes
- No
- * Please write a brief explanation (250 words or less) of why you are interested in this job and describe your strengths that would be a good fit for this job.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
Optional Documents
University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu
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