University of Kentucky
Department Academic Administration Assoc
🇺🇸 Lexington, KY
🕑 Full-Time
💰 $17 - $28 per Hour
💻 Administrator
🗓️ June 16th, 2025
Edtech.com's Summary
- Supports academic and program administration for the Philosophy Department and Dean’s Office.
- Manages faculty and instructor reports, course scheduling, payroll collection, and budget review processes.
- Submits Triage tickets for purchasing, travel, hiring, IT support, and facilities requests.
- Handles TA/GA/RA funding processes including GSAS form submission and TA credential updates.
- Coordinates event and conference planning along with departmental record keeping.
- Collaborates frequently with centralized college and university units including Business Center, Enrollment Management, and Philanthropy.
- Works Monday to Friday, 8:00 am – 5:00 pm with occasional evenings and weekends.
- Required software knowledge includes SAP, APEX, Excel, Access, Outlook, and Word.
- Requires an Associate’s degree (AA) and 4 years of related experience.
- Offers an hourly salary range of $17.41 to $27.87.
Department Academic Administration Assoc Full Description
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Requisition Number | RE50611
Working Title |
Department Name | 8E670:Philosophy
Work Location | Lexington, KY
Grade Level | 42
Salary Range | $17.41-27.87/hour
Type of Position | Staff
Position Time Status | Full-Time
Required Education | AA
Click here for more information about equivalencies: | https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience | 4 yrs
Required License/Registration/Certification | None
Physical Requirements | Sitting at a workstation for extended periods of time; lifting/carrying light-weight objects; and walking across campus.
Shift | Monday – Friday 8:00 am – 5:00 pm; and occasional evenings and weekends based on unit needs.
Job Summary |
The College of Arts and Sciences is seeking a Department Manager whose main focus will be to help support academic and program administrative needs in the Department of Philosophy and in the Dean’s Office.
Under the direction of the Administrative Staff Officer III and Department Chair, this individual will assist with tasks critical to the success of the Department and Dean’s Office per College and University deadlines and expectations, which may include but are not limited to: collection, submission, and/or distribution of faculty and instructor reports for scheduled reviews; submission of Triage tickets for purchasing, travel, independent contractors, student awards, hiring, technical/creative IT help, and building/key/space/surplus/renovation requests, etc.; course scheduling; collection of payroll information and submission of payroll reports; meeting monthly with the College Business Center for departmental budget reviews and planning per Dean’s Office; items related to TA/GA/RA and student success and/or funding, such as GSAS form submission, TA credentials database updates, processing overrides, etc.; maintaining departmental files and records; event and/or conference planning and support; attending all Department Manager meetings and training opportunities as scheduled by the College.
The Associate Department Manager will be expected to collaborate effectively and frequently with centralized College units, including the Dean’s Office, Business Center, Space and Facilities, Hive, Enrollment Management, Philanthropy, and Advising, along with units across campus and external to the University. The Associate Department Manager will play a critical role in ensuring efficient and inviting workplaces and departments for undergraduate and graduate students, faculty, staff, and visitors.
This individual will serve as an advocate for the department and its faculty, and an active member of a team of Department Manager colleagues and College staff. Successful candidates must possess a broad understanding of an academic setting, be able to effectively communicate among various personalities and situations, and be a team player with a strong ability to multi-task and collaborate in a fast-paced environment.
Skills / Knowledge / Abilities | SAP, APEX, Excel, Access, Outlook, Word.
Does this position have supervisory responsibilities? | No
Preferred Education/Experience |
Deadline to Apply | 06/27/2025
Our University Community | We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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