Edtech.com's Summary

Savvas Learning Company is hiring a Design Operations Specialist. This role focuses on improving operational efficiency in the creation, management, and delivery of K-12 print and digital media assets by collaborating with teams such as Design, Media Production, Editorial, and Project Management. The specialist leads in optimizing media asset workflows, ensuring data integrity, and maintaining system architecture within Smartsheet and related tools.

Highlights

Lead with empathy to identify and resolve team pain points.
Develop and communicate best practices for media asset workflows and data structuring.
Architect and maintain creative asset tracking using Smartsheet.
Manage media assets with emphasis on metadata tagging, version control, and data accuracy.
Promote tools and workflows to enhance product vision and creative efficiency.
Support onboarding of teams and vendors to Savvas tools, focusing on media production workflows.
Collaborate cross-functionally with design, video producers, and other media creators.
Advise on innovations using AI and workflow automation to optimize media production and data integrity.
Require strong skills in data best practices, workflow optimization, content management systems, and Smartsheet proficiency.
Bachelor's degree in Project Management, Design, Media Production, Library Science, Information Management, or related fields, plus experience in creative operations or media asset management.

Design Operations Specialist Full Description

Design Operations Specialist

United States

Job Description

Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.

Recognized as an industry leader, we serve millions of K-12 learners with innovative, student-centered educational programs that turn today’s classrooms into active learning environments. By embracing technology, personalized learning, and immersive experiences delivered across multiple platforms, we design our learning solutions to be more accessible and relevant to each student.

Our award-winning, high-quality instructional materials span every grade level and discipline, from evidence-based, standards-aligned core curricula and supplemental and intervention programs to state-of-the-art assessment tools and the industry’s most innovative portfolio of college and career readiness solutions — all designed to meet the needs of every learner.

SUMMARY

As a Design Operations Specialist with a focus on Media and Creative Assets, you are a self-directed,

creative problem solver and excellent collaborator. You value open and clear communication and are

comfortable working across teams such as Design, Media Production (Video, Animation, Audio), Editorial,

and Project Management to improve operational efficiency relating to the creation, management, and

delivery of K-12 print and digital product experiences.

This role is responsible for bringing clarity to the ambiguous through knowledge and communication of

design and media production best practices, especially concerning data structuring, data integrity, and

media asset workflows. S/he is a crucial participant in the planning and organization of projects,

particularly regarding ensuring data quality throughout the media asset lifecycle. This detail-oriented self-

starter is skilled and experienced in collaborating with all relevant teams to facilitate seamless execution

and creative excellence.

This role has a particular focus on optimizing media asset workflows, upholding data integrity, ensuring

trackers and tools efficiently feed into the Savvas Content Management System (CMS), and providing

system architecture support within Smartsheet.

RESPONSIBILITIES

Lead with empathy to listen and understand pain points, resulting in solutions that meet the team’s needs.
Develop and communicate best practices around process, documentation, tracking, review, and production to inform project strategy and approach, with a strong emphasis on designing media asset workflows and data structuring for optimal data integrity.
Architect and maintain the creative asset tracking workspace within Smartsheet and other related tools, ensuring optimal data flow and integrity for all media types.
Ensure the efficient management of all creative media assets within Smartsheet, focusing on proper metadata tagging, version control, and data accuracy throughout their lifecycle.
Socialize and evangelize tools and workflows that bring clarity and focus to product vision, especially new solutions for improving data capture and creative efficiency across the media ecosystem.
Provide project support to onboard teams and vendors quickly to Savvas tools and processes, with a focus on data capture, metadata accuracy, and workflow adherence for media production.
Collaborate cross-functionally to build strong relationships and improve touchpoints between LXD and other teams within the organization, including regular status meetings with video producers and other media creators.
Participate and advise on improvement initiatives across Savvas, with an emphasis on innovating and optimizing media production through the strategic integration of emerging technologies, particularly Artificial Intelligence (AI) and workflow automation to enhance data integrity and system efficiency.

SKILLS

Strong technical, analytical and organizational skills, specifically around data best practices, data structure, process and workflow optimization, and the architecture of interconnected systems.
Demonstrated understanding of Content Management/Media Asset Management system principles and how data feeds into and out of them.
Ability to structure ambiguous problems, analyze complex processes, synthesize data and drive towards usable insights and solutions, particularly within creative production data pipelines and asset metadata workflows.
Knowledge of Artificial Intelligence (AI) applications and tools as they relate to automated workflows (e.g., metadata tagging, transcription, content analysis) and overall data efficiency within creative production.
Proficiency in project management software, particularly Smartsheet.

REQUIREMENTS

Minimum BA/BS in a Project Management, Design, Media Production, Library Science, Information Management, or education-related discipline.
Broad experience working directly in a high-volume, fast-paced, constantly changing environment ideally within a creative or media production setting.
Superior organizational skills with the ability to multitask and manage time
Demonstrated experience in project/process management, operations or strategy with specific experience in creative operations or media asset management.
Experience managing complex projects through all phases of the project lifecycle to a successful conclusion (on time, on budget, benefits delivered).
Demonstrated understanding of how AI capabilities (e.g., automated tagging, transcription, content analysis) can be leveraged within systems to enhance efficiency and discoverability.
Familiarity with educational technology and/or publishing is a plus.
Smartsheet Certification is a plus.
Process Management and/or PMP Certification a plus.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This person must be able to sit or stand at a personal computer for a reasonable length of time typing and reading as well as when presenting
Ability to handle a high volume of work in a short period of time, handle multiple priorities simultaneously and operate in a demanding work environment is important.
Reliable attendance and punctuality is critical to successful performance in this role.

Savvas Learning Company provides access to a benefits experience created to offer our employees choice, flexibility, and the opportunity to save money for the future. Benefits include medical, dental, vision, tax-advantaged accounts, pharmacy, life insurance, disability insurance, matching 401(k), and paid time off. Our benefits are part of a total package that is carefully designed to support the total well-being of our employees.

Savvas Learning Company is an Equal Opportunity Employer. Savvas Learning complies with all applicable federal, state and local laws regarding recruitment and hiring. Savvas prohibits discrimination against individuals based on race, color, religion, national origin, sex, age, disability, and other protected group status. We strive to create a fair and inclusive workplace where everyone feels valued and respected. Learn more about your EEO rights as an applicant.

Savvas Learning is an affirmative action employer and participates in E-Verify. Know Your Rights

Notice to California Applicants: Information collected and processed as part of your Savvas Careers profile, and any job applications you choose to submit is subject to Savvas' California Applicant Privacy Notice.

Job Details

Job Family

AIP Eligible

Pay Type

Salary

Travel Required

Original Job Description

Design Operations Specialist

United States

Job Description

Savvas Learning Company is a global education company that produces award-winning learning solutions that empower educators and engage students with the highest quality content.

SUMMARY

As a Design Operations Specialist with a focus on Media and Creative Assets, you are a self-directed,

creative problem solver and excellent collaborator. You value open and clear communication and are

comfortable working across teams such as Design, Media Production (Video, Animation, Audio), Editorial,

and Project Management to improve operational efficiency relating to the creation, management, and

delivery of K-12 print and digital product experiences.

This role is responsible for bringing clarity to the ambiguous through knowledge and communication of

design and media production best practices, especially concerning data structuring, data integrity, and

media asset workflows. S/he is a crucial participant in the planning and organization of projects,

particularly regarding ensuring data quality throughout the media asset lifecycle. This detail-oriented self-

starter is skilled and experienced in collaborating with all relevant teams to facilitate seamless execution

and creative excellence.

This role has a particular focus on optimizing media asset workflows, upholding data integrity, ensuring

trackers and tools efficiently feed into the Savvas Content Management System (CMS), and providing

system architecture support within Smartsheet.

RESPONSIBILITIES

Lead with empathy to listen and understand pain points, resulting in solutions that meet the team’s needs.
Develop and communicate best practices around process, documentation, tracking, review, and production to inform project strategy and approach, with a strong emphasis on designing media asset workflows and data structuring for optimal data integrity.
Architect and maintain the creative asset tracking workspace within Smartsheet and other related tools, ensuring optimal data flow and integrity for all media types.
Ensure the efficient management of all creative media assets within Smartsheet, focusing on proper metadata tagging, version control, and data accuracy throughout their lifecycle.
Socialize and evangelize tools and workflows that bring clarity and focus to product vision, especially new solutions for improving data capture and creative efficiency across the media ecosystem.
Provide project support to onboard teams and vendors quickly to Savvas tools and processes, with a focus on data capture, metadata accuracy, and workflow adherence for media production.
Collaborate cross-functionally to build strong relationships and improve touchpoints between LXD and other teams within the organization, including regular status meetings with video producers and other media creators.
Participate and advise on improvement initiatives across Savvas, with an emphasis on innovating and optimizing media production through the strategic integration of emerging technologies, particularly Artificial Intelligence (AI) and workflow automation to enhance data integrity and system efficiency.

SKILLS

Strong technical, analytical and organizational skills, specifically around data best practices, data structure, process and workflow optimization, and the architecture of interconnected systems.
Demonstrated understanding of Content Management/Media Asset Management system principles and how data feeds into and out of them.
Ability to structure ambiguous problems, analyze complex processes, synthesize data and drive towards usable insights and solutions, particularly within creative production data pipelines and asset metadata workflows.
Knowledge of Artificial Intelligence (AI) applications and tools as they relate to automated workflows (e.g., metadata tagging, transcription, content analysis) and overall data efficiency within creative production.
Proficiency in project management software, particularly Smartsheet.

REQUIREMENTS

Minimum BA/BS in a Project Management, Design, Media Production, Library Science, Information Management, or education-related discipline.
Broad experience working directly in a high-volume, fast-paced, constantly changing environment ideally within a creative or media production setting.
Superior organizational skills with the ability to multitask and manage time
Demonstrated experience in project/process management, operations or strategy with specific experience in creative operations or media asset management.
Experience managing complex projects through all phases of the project lifecycle to a successful conclusion (on time, on budget, benefits delivered).
Demonstrated understanding of how AI capabilities (e.g., automated tagging, transcription, content analysis) can be leveraged within systems to enhance efficiency and discoverability.
Familiarity with educational technology and/or publishing is a plus.
Smartsheet Certification is a plus.
Process Management and/or PMP Certification a plus.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This person must be able to sit or stand at a personal computer for a reasonable length of time typing and reading as well as when presenting
Ability to handle a high volume of work in a short period of time, handle multiple priorities simultaneously and operate in a demanding work environment is important.
Reliable attendance and punctuality is critical to successful performance in this role.

Job Details

Job Family

AIP Eligible

Pay Type

Salary

Travel Required

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Edtech.com's Summary

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