Event Operations Specialist

Edtech.com's Summary

Weber State University is hiring an Event Operations Specialist. The role involves providing technical and logistical support for events at multiple campus venues, coordinating day-to-day operations, managing event setup and teardown, operating specialized technical and sound equipment, and ensuring concession stands are maintained and stocked. The position requires close collaboration with internal and external clients and demands working flexible hours including nights, weekends, and holidays.

Highlights

Manage event setup and teardown including equipment, tables, chairs, and stages
Install, configure, operate, and troubleshoot technical equipment such as microphones, speakers, projectors, lighting, and video systems
Coordinate day-to-day operations of event facilities in consultation with the Event and Sport Facilities Manager
Order, stage, and place products for concessions; maintain concession equipment and schedule maintenance
Required to work irregular hours including nights, weekends, and holidays
Associates degree or equivalent experience with at least 1 year in equipment/system maintenance and event setup
Experience working with computer hardware and software systems and coordinating events
Must obtain OSHA forklift safety certificate within 6 months of hire; valid Utah driver’s license required
Preferred qualifications include a bachelor's degree, 3 years related experience, familiarity with NCAA guidelines, and proficiency with event production and technical equipment
WSU offers a benefits package including medical, dental, retirement, wellness programs, tuition benefits, and paid leave

Event Operations Specialist Full Description

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Position Details

WSU's Commitment to Equal Opportunity

Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information

Position Title	Event Operations Specialist
Requisition Number	S02227P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule	May include some nights, weekends, and possibly holidays due to events.
Pay Grade	N27
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	This position is responsible for the technical and logistical support for events that directly support the production of events at the Dee Events Center, Stewart Stadium and events at other campus venues, which includes setting up and maintaining equipment, as well as ensuring the physical space is prepared for events. In consultation with the Event and Sport Facilities Manager, coordinates the day-to-day operations at all event facilities, including managing the specialized technical and sound systems of a multi-purpose events arena. Works closely with internal and external clients. Manages multiple projects and events concurrently and in various stages of planning with great attention to detail. Oversees the operation and scheduling of event set up and tear-down. This position is required to work event nights, weekends and holidays as required in support of events at multiple sport and event campus facilities. Ensures concessions stands are properly stocked, maintaining all concession equipment by scheduling annual maintenance and in ordering product, beverages and equipment as needed. Position is very hands on with excessive interaction with staff and customers during events. Key Responsibilities: Event setup and teardown: Assisting with the physical setup and breakdown of equipment, tables, chairs, stages, and other event-related needs. Setup: Install and configure all necessary technical equipment, including microphones, speakers, projectors, video recorders, and lighting fixtures. Troubleshooting: Identify and quickly resolve any technical issues that arise to ensure the event is not disrupted. Technical support: Operating and troubleshooting technical aspects of events, such as lighting, sound, and video equipment. Collaboration: Work closely with the event production team, organizers, and performers to understand and meet the technical requirements of the event. Logistics: May also help with other stagehand duties, such as setting up and tearing down equipment. Coke and concessions product ordering, staging, and placement This position requires the flexibility to work irregular hours, including nights, weekends, and holidays.
Required Qualifications	Required: Associates degree or the equivalent combination of education and experience 1 year experience with equipment and system maintenance or related experience Experience coordinating and setting up events Experience with computer systems (hardware and software) Licenses/registration, or certificates required: Candidate must possess or be willing and able to obtain OSHA forklift safety certificate within 6 months of hire. (WSU can offer credentialed training for certificate). Valid Utah driver’s license is a condition of employment.
Preferred Qualifications	Preferred: Bachelor’s degree Experience working with NCAA guidelines. Three years’ related experience Knowledge and experience in designing, planning and directing production requirements of events, including staging, lighting systems, sound systems, broadcast systems, ticket scanning systems, video systems, etc. Knowledge and experience with Excel spreadsheets and word processing programs, and software programs to design event layouts. Proficiency with event and technical equipment Strong communication (both verbal and written) and customer service skills Problem-solving and troubleshooting abilities Ability to work under pressure and manage multiple tasks Attention to detail and strong organizational skills Ability to work both independently and as part of a team
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	11/20/2025
Review Date	11/30/2025
Job Close Date
Open Until Filled	Yes
Notes to Applicant	Position may require some nights, weekends, and possibly holidays due to events. If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 30, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/27027

ADA Essential Job Function

Physical Activity of this position	Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Maintaining equilibrium to prevent falling. Walking, standing or crouching on narrow, slippery, or erratically moving surfaces. Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. , Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Moving about on hands and knees or hands and feet. , Standing. Particularly for sustained periods of time. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position	Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).
The conditions the worker will be subject to in this position.	The worker is subject to both environmental conditions. Activities occur inside and outside. , The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above ambient noise level., The worker is required to function in narrow aisles or passageways. , The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes. , The worker is subject to outside environmental changes. No effective protection from the weather. , The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. , The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)
* Do you have a valid Drivers License?
- No Response
- Yes
- No

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

3848 Harrison Blvd. Ogden, Utah 84408
(801) 626-6000

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Original Job Description

Toggle navigation

Event Operations Specialist Bookmark this Posting Print Preview | Apply for this Job

Position Details

WSU's Commitment to Equal Opportunity

Position Information

Position Title	Event Operations Specialist
Requisition Number	S02227P
Position Category	Staff
Campus Location	Weber State University - Ogden, UT
Hours per week	40
Months per year	12
Alternate work schedule	May include some nights, weekends, and possibly holidays due to events.
Pay Grade	N27
Salary
FLSA	Non-Exempt
Job Summary/Basic Function	This position is responsible for the technical and logistical support for events that directly support the production of events at the Dee Events Center, Stewart Stadium and events at other campus venues, which includes setting up and maintaining equipment, as well as ensuring the physical space is prepared for events. In consultation with the Event and Sport Facilities Manager, coordinates the day-to-day operations at all event facilities, including managing the specialized technical and sound systems of a multi-purpose events arena. Works closely with internal and external clients. Manages multiple projects and events concurrently and in various stages of planning with great attention to detail. Oversees the operation and scheduling of event set up and tear-down. This position is required to work event nights, weekends and holidays as required in support of events at multiple sport and event campus facilities. Ensures concessions stands are properly stocked, maintaining all concession equipment by scheduling annual maintenance and in ordering product, beverages and equipment as needed. Position is very hands on with excessive interaction with staff and customers during events. Key Responsibilities: Event setup and teardown: Assisting with the physical setup and breakdown of equipment, tables, chairs, stages, and other event-related needs. Setup: Install and configure all necessary technical equipment, including microphones, speakers, projectors, video recorders, and lighting fixtures. Troubleshooting: Identify and quickly resolve any technical issues that arise to ensure the event is not disrupted. Technical support: Operating and troubleshooting technical aspects of events, such as lighting, sound, and video equipment. Collaboration: Work closely with the event production team, organizers, and performers to understand and meet the technical requirements of the event. Logistics: May also help with other stagehand duties, such as setting up and tearing down equipment. Coke and concessions product ordering, staging, and placement This position requires the flexibility to work irregular hours, including nights, weekends, and holidays.
Required Qualifications	Required: Associates degree or the equivalent combination of education and experience 1 year experience with equipment and system maintenance or related experience Experience coordinating and setting up events Experience with computer systems (hardware and software) Licenses/registration, or certificates required: Candidate must possess or be willing and able to obtain OSHA forklift safety certificate within 6 months of hire. (WSU can offer credentialed training for certificate). Valid Utah driver’s license is a condition of employment.
Preferred Qualifications	Preferred: Bachelor’s degree Experience working with NCAA guidelines. Three years’ related experience Knowledge and experience in designing, planning and directing production requirements of events, including staging, lighting systems, sound systems, broadcast systems, ticket scanning systems, video systems, etc. Knowledge and experience with Excel spreadsheets and word processing programs, and software programs to design event layouts. Proficiency with event and technical equipment Strong communication (both verbal and written) and customer service skills Problem-solving and troubleshooting abilities Ability to work under pressure and manage multiple tasks Attention to detail and strong organizational skills Ability to work both independently and as part of a team
A successful candidate will be willing to
Background Check?	Yes
Benefits Summary	WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.

Posting Detail Information

Job Open Date	11/20/2025
Review Date	11/30/2025
Job Close Date
Open Until Filled	Yes
Notes to Applicant	Position may require some nights, weekends, and possibly holidays due to events. If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $44,000 and may go up from there depending on candidate qualifications. The position comes with a generous benefits package. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin November 30, 2025. Position will remain open until filled. Criminal background check required as a condition of employment.
Quick Link for Direct Access to Posting	https://jobs.weber.edu/postings/27027

ADA Essential Job Function

Physical Activity of this position	Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Ascending or descending ladders, stairs, scaffolding, ramps, poles etc., using feet and legs and/or hands and arms. Agility is emphasized. Important if the amount and kind of climbing required exceeds that required for ordinary locomotion., Maintaining equilibrium to prevent falling. Walking, standing or crouching on narrow, slippery, or erratically moving surfaces. Amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium. , Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. , Bending legs at knee to come to a rest on knee or knees., Bending the body downward and forward by bending leg and spine. , Moving about on hands and knees or hands and feet. , Standing. Particularly for sustained periods of time. , Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. , Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. , Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. , Operate, activate, use, prepare, inspect, place, detect, or position. , Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
Physical Requirements of this position	Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.
Visual Acuity Requirements including color, depth perception and field of vision.	Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection).
The conditions the worker will be subject to in this position.	The worker is subject to both environmental conditions. Activities occur inside and outside. , The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above ambient noise level., The worker is required to function in narrow aisles or passageways. , The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes. , The worker is subject to outside environmental changes. No effective protection from the weather. , The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. , The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- jobs.weber.edu
- KSL
- Chronicle of Higher Education
- Higher Ed Jobs
- Agency Referral
- Personal Referral
- Internal Job Posting
- Advertisement/Publication
- Other web advertisement
- Other
* Do you have or have you ever been issued a W# By Weber State University? Yes or No.

If yes, please enter your W# (W followed by eight numbers).

(Open Ended Question)
* Do you have a valid Drivers License?
- No Response
- Yes
- No

Documents Needed to Apply

Required Documents

Resume
Cover Letter
List of References with Contact Info

Optional Documents

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Event Operations Specialist

Edtech.com's Summary

Event Operations Specialist Full Description

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