University of South Carolina is hiring an Executive Assistant to the Chancellor. This role involves planning, coordinating, and directing administrative tasks, managing Chancellor's budgets, organizing functions and meetings, liaising with various internal and external stakeholders, and supervising office personnel while maintaining confidentiality and professionalism.
Highlights
Manage Chancellor’s budgets, expenditures, and payment requests.
Organize university and Chancellor-related events, including luncheons and meetings.
Serve as liaison with senior administrators, government agencies, and community organizations.
Develop and implement office policies, procedures, and administrative practices.
Supervise student and clerical personnel in the Chancellor’s office.
Coordinate all travel arrangements and prepare related correspondence for the Chancellor.
Maintain computerized files and mailing lists for state and local officials and university associates.
Requires Bachelor’s degree in a related field and at least 3 years of relevant experience; preferred 5-7 years of executive-level administrative experience.
Strong skills in verbal, written, and oral communication, organization, confidentiality, judgment, and leadership.
Starting salary approximately $59,581 annually with salary commensurate with qualifications.
In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by September 14, 2025.
Posting Details
Posting Summary
Logo | Posting Number | STA00719PO25 Job Family | Administrative Support Job Function | Administrative Services USC Market Title | Executive Assistant Link to USC Market Title | https://uscjobs.sc.edu/titles/192320 Job Level | P3 - Professional Business Title (Internal Title) | Exec Assist to Chancellor Campus | Aiken Work County | Aiken College/Division | USC Aiken College/Division Level Department | AIK Chancellor's Office State Pay Band | 7 Approved Starting Salary | $59,581 Advertised Salary Range | Salary commensurate with qualifications. Location of Vacancy | Part/Full Time | Full Time Hours per Week | 37.5 Work Schedule | Basis | 12 months Job Search Category | Other Professional
About USC
About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Executive Assistant to the Chancellor (Executive Assistant II), Minimum Salary: $59,581 per year, USCA Chancellor’s Office
Executive Assistant to the Chancellor in planning, coordinating, and directing administrative tasks associated with the office; develops policies and procedures to be implemented and exercised by office personnel; supervises student/clerical personnel; performs duties as the Office Manager for the Chancellor’s Office. Knowledge/Skills/Abilities: Excellent verbal, written and oral communication skills required. Must possess high level of organizational skills. Must be able to maintain flexibility and professional image while providing leadership to the Office of the Chancellor under stressful conditions, deadlines, and constant changing schedules. Must exercise high level of confidentiality and independent initiative and judgment. Strong supervisory skills, superior human relation skills, flexibility and adaptability. Minimum Requirements: Bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Preferred: At least 5 – 7 years of administrative experience at an executive level.Application deadline: September 14, 2025. Women and minorities are encouraged to apply. USC Aiken is an AA/EOE. Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials | Preferred Qualifications | At least 5 – 7 years of administrative experience at an executive level. Knowledge/Skills/Abilities | Must possess thorough knowledge of University Policy & Procedures and functions. Excellent verbal, written and oral communication skills required. Must possess high level of organizational skills. Must be able to maintain flexibility and professional image while providing leadership to the Office of the Chancellor under stressful conditions, deadlines, and constant changing schedules. Must exercise high level of confidentiality and independent initiative and judgment. Strong supervisory skills, superior human relation skills, flexibility and adaptability.
Job Duties
Job Duty | Manages the Chancellor’s budgets. Monitors Chancellor’s budgets and keeps Chancellor apprised of expenditures; reconciles statements, invoices and charge accounts and prepares payment requests as well as prepare reports. Essential Function | Yes Percentage of Time | 10Job Duty | Organize and assist with select University/Chancellor related functions and special events to include planning and implementing luncheons, dinners, and meetings on behalf of distinguished guests and dignitaries and acting as institutional representative on the Chancellor’s behalf; represent the Chancellor at on-campus meetings when necessary. Essential Function | Yes Percentage of Time | 10Job Duty | Liaison for the Chancellor with the Cabinet (Senior Administrators), Leadership Assembly, Campus Budget Committee, Aiken County Commission for Higher Education, Legislative Delegation, Congressional Delegation, Chambers of Commerce (Aiken, North Augusta, Midland Valley), Economic Development Partnerships of Aiken and Edgefield Counties, University System personnel, public officials, state and local governmental agencies, state and national organizations and the general public. Coordinates and schedules meetings, plans and prepares agendas and disseminates information pertaining to pertinent matters and agenda items to the appropriate people. Maintains files on these groups and prepares special reports. Coordinates activities and travel with these groups. Essential Function | Yes Percentage of Time | 20Job Duty | MANAGES The Chancellor’s Office:
Develops and implements practices, procedures, and policies that are consistent with the office of the chief administrative officer of the University of South Carolina Aiken, which pertain to the daily operation of this office. Secures, prepares, and disseminates information pertaining to policies, practices, and procedures to individuals, both campus and system-wide.
Supervises student/clerical personnel to include planning, assigning, and reviewing their work.
Initiates drafts of correspondence for the Chancellor to include composing, preparing, and editing both routine and non-routine work (reports, letters, records, etc.). Prepares internal and external reports associated with confidential and non-confidential matters for the University System and outside agencies.
Screens mail to include confidential correspondence and material for the Office of the Chancellor; organizes and prioritizes same, advising of pertinent matters that need immediate attention.
Provides representation to the general public and University System through various communications including receiving and screening telephone calls and visitors as well as facsimile correspondence and electronic mailings; handles matters that require pertinent information to include solving any procedural problems; arranges all telephone calls and conference calls. Organizes meetings and maintains appointment calendar for the Chancellor. Calls and schedules meetings making sure the appropriate office personnel is aware of upcoming meetings, to include briefing on matters pertaining to the called meeting and assembling the necessary documents. Coordinates appointment and event schedules making sure the appropriate office personnel receive the necessary material prior to the engagement.
Organizes and maintains control of files in the Chancellor’s Office to include sorting files, removing outdated material, and matching related documents, cross-filing where necessary.
Makes purchases for the Office of the Chancellor; recommends/requisitions equipment and supply purchases on an as needed basis.
Monitors attendance, maintains files and submits reports for the Chancellor’s Office and personnel directly under the Chancellor’s supervision.
Assists and supports University fundraising and development efforts; provide support for internal Development Committee and Special Events Office.
Assists in the development of policies, general practices, and procedures for use of office equipment (facsimile machine, copy machine, computer programming, voice mail, etc.). Essential Function | Yes Percentage of Time | 40Job Duty | Coordinates all travel arrangements for the Chancellor including airline reservations, hotel accommodations and itineraries. Prepares and submits all necessary travel correspondence. Essential Function | Yes Percentage of Time | 5Job Duty | Enters and keeps updated computerized files on individuals of state, local and government agencies, public officials, etc. associated with the University; maintains a record composed of mailing lists for use of the University and associates of the University. Essential Function | Yes Percentage of Time | 5Job Duty | Manages and maintains the administrative office of the Aiken County Commission for Higher Education to include administering the daily responsibilities associated with this board, its chairperson and the office. Essential Function | Yes Percentage of Time | 5Job Duty | Performs other related duties as required. Essential Function | No Percentage of Time | 5
Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No Hazardous weather category | Non-Essential
Posting Detail Information
Number of Vacancies | 1 Desired Start Date | Job Open Date | 08/28/2025 Job Close Date | 09/14/2025 Open Until Filled | No Special Instructions to Applicant | In addition to completing the online application, please also upload your resume and a separate cover letter.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by September 14, 2025. Quicklink for Posting | https://uscjobs.sc.edu/postings/194149 EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have at least a Bachelor's Degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
Yes
No
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents
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