University of South Carolina
Exec Asst.to the AVP for SL
🇺🇸 Columbia, SC
🕑 Full-Time
💰 $45K - $68K
💻 Other
🗓️ July 21st, 2025
SaaS
Edtech.com's Summary
University of South Carolina is hiring an Executive Assistant to the Associate Vice President for Student Life. The role provides high-level administrative and operational support, manages complex schedules and meetings, coordinates department-wide initiatives, and serves as a liaison between the AVP and campus stakeholders, staff, and students to ensure efficient department functioning.
Highlights
- Manage and maintain the AVP’s calendar and daily executive operations including meetings and correspondence.
- Serve as office manager handling front desk operations, phone calls, visitor greetings, and email coverage.
- Coordinate travel arrangements, itineraries, and reimbursements in compliance with university policies.
- Support department and division-wide initiatives including event planning and project management for Student Life.
- Assist the AVP with university committee responsibilities including preparation of materials, minutes, and follow-up tasks.
- Required skills include effective interpersonal, customer relations, communication, discretion, confidentiality, and good judgment.
- Must handle sensitive employee and student information and demonstrate understanding of university policies and procedures.
- Required education: Bachelor’s degree in a related field and 2+ years of job-related experience or an equivalent combination of education and experience.
- Preferred experience operating within a large university setting.
- Competitive salary range $45,133 - $67,699 with benefits, including 15 paid vacation days, 15 sick days, and 13 paid holidays.
Exec Asst.to the AVP for SL Full Description
Exec Asst.to the AVP for SL
Please see Special Instructions for more details.
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 18, 2025.
Logo |
Posting Number | STA00568PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131924
Job Level | P2 - Professional
Business Title (Internal Title) | Exec Asst.to the AVP for SL
Campus | Columbia
Work County | Richland
College/Division | Division of Student Affairs and Academic Support
Department | SAAS Student Life
State Pay Band | 5
Approved Starting Salary | $45,133
Advertised Salary Range | $45,133- $67,699
Location of Vacancy |
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department
Basis | 12 months
Job Search Category | Administrative
Posting Number | STA00568PO25
Job Family | Administrative Support
Job Function | Administrative Services
USC Market Title | Administrative Coordinator
Link to USC Market Title | https://uscjobs.sc.edu/titles/131924
Job Level | P2 - Professional
Business Title (Internal Title) | Exec Asst.to the AVP for SL
Campus | Columbia
Work County | Richland
College/Division | Division of Student Affairs and Academic Support
Department | SAAS Student Life
State Pay Band | 5
Approved Starting Salary | $45,133
Advertised Salary Range | $45,133- $67,699
Location of Vacancy |
Part/Full Time | Full Time
Hours per Week | 37.5
Work Schedule | Standard working schedule: 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department
Basis | 12 months
Job Search Category | Administrative
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary | Executive Assistant to the Associate Vice President for Student Life
· Do you have executive-level administrative experience and thrive in a fast-paced environment?· Are you a self-starter with excellent communication skills?· Would you enjoy working in a student-centered environment and assisting staff in supporting students?The Executive Assistant provides high-level administrative and operational support to the Associate Vice President and the Department of Student Life. This role is responsible for managing daily executive operations, coordinating schedules and meetings, and supporting department-wide initiatives. The Executive Assistant serves as a liaison between the AVP and campus stakeholders, staff, and students. This role coordinates special projects and events and ensures the efficient functioning of the department.
Day to Day for this position:· Provide high-level administrative and operational support to the AVP · Manage complex schedules, meetings, and daily executive operations· Coordinate department-wide initiatives, special events, and strategic projects
Perks· Competitive salary + some of the BEST benefits you can find!· 15 paid vacation days· 15 paid sick days· 13 paid holidays (including an extended December holiday)
· An engaging and collaborative environment.https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience operating within a large university.
Knowledge/Skills/Abilities | Effective interpersonal, customer relations, and communication skills, as well as a commitment to confidentiality, discretion, and good judgment. Ability to thrive in both independent and team-oriented work environments. Possess adaptability, ability to make effective independent judgement and ability to handle sensitive employee and student information. A strong understanding of university policies and procedures and a commitment to service, confidentiality, and professionalism are essential.
· Do you have executive-level administrative experience and thrive in a fast-paced environment?· Are you a self-starter with excellent communication skills?· Would you enjoy working in a student-centered environment and assisting staff in supporting students?The Executive Assistant provides high-level administrative and operational support to the Associate Vice President and the Department of Student Life. This role is responsible for managing daily executive operations, coordinating schedules and meetings, and supporting department-wide initiatives. The Executive Assistant serves as a liaison between the AVP and campus stakeholders, staff, and students. This role coordinates special projects and events and ensures the efficient functioning of the department.
Day to Day for this position:· Provide high-level administrative and operational support to the AVP · Manage complex schedules, meetings, and daily executive operations· Coordinate department-wide initiatives, special events, and strategic projects
Perks· Competitive salary + some of the BEST benefits you can find!· 15 paid vacation days· 15 paid sick days· 13 paid holidays (including an extended December holiday)
· An engaging and collaborative environment.https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience | Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials |
Preferred Qualifications | Experience operating within a large university.
Knowledge/Skills/Abilities | Effective interpersonal, customer relations, and communication skills, as well as a commitment to confidentiality, discretion, and good judgment. Ability to thrive in both independent and team-oriented work environments. Possess adaptability, ability to make effective independent judgement and ability to handle sensitive employee and student information. A strong understanding of university policies and procedures and a commitment to service, confidentiality, and professionalism are essential.
Job Duties
Job Duty | Manage and maintain the Associate Vice President’s calendar and schedule; serve as primary point of contact to coordinate meetings, events, conferences etc. Prioritize and handle timely correspondence on behalf of the AVP as needed. Investigate, resolve, or redirect problems and concerns. Assist with meeting preparation by preparing agendas and materials, attend meetings as needed, and document action items.
Essential Function | Yes
Percentage of Time | 25Job Duty | Serve as the office manager for the AVP’s office. Effectively manage daily front desk operations, answer phone calls, greet visitors and provide email account coverage. Assist in answering inquiries and ensure high-quality customer service. Create and manage procedures and systems to maintain organization and timely communication with professionalism and discretion.
Essential Function | Yes
Percentage of Time | 20
Job Duty | Coordinate travel arrangements, prepare itineraries, and process reimbursements for the AVP in compliance with university policies. Liaison with financial and human resources contacts to process related paperwork.
Essential Function | Yes
Percentage of Time | 20
Job Duty | Provide administrative and logistical support for department and division-wide initiatives and projects, including event planning, communication coordination, and documentation. Support Student Life events as needed, including planning for University Awards Day. Provide project management support for the AVP including developing timelines, coordination, and execution of new and existing projects.
Essential Function | Yes
Percentage of Time | 15
Job Duty | Provide support to the associate vice president for Student Life in fulfilling all responsibilities resulting from university committee and advisory group involvement, including benchmarking and assessment, preparation of materials, minutes, and follow-up tasks. Assist with drafting and editing high-quality correspondence, presentations, reports, and other written materials. Maintain confidentiality in all communications.
Essential Function | Yes
Percentage of Time | 15
Job Duty | Other duties as assigned
Essential Function | No
Percentage of Time | 5
Essential Function | Yes
Percentage of Time | 25Job Duty | Serve as the office manager for the AVP’s office. Effectively manage daily front desk operations, answer phone calls, greet visitors and provide email account coverage. Assist in answering inquiries and ensure high-quality customer service. Create and manage procedures and systems to maintain organization and timely communication with professionalism and discretion.
Essential Function | Yes
Percentage of Time | 20
Job Duty | Coordinate travel arrangements, prepare itineraries, and process reimbursements for the AVP in compliance with university policies. Liaison with financial and human resources contacts to process related paperwork.
Essential Function | Yes
Percentage of Time | 20
Job Duty | Provide administrative and logistical support for department and division-wide initiatives and projects, including event planning, communication coordination, and documentation. Support Student Life events as needed, including planning for University Awards Day. Provide project management support for the AVP including developing timelines, coordination, and execution of new and existing projects.
Essential Function | Yes
Percentage of Time | 15
Job Duty | Provide support to the associate vice president for Student Life in fulfilling all responsibilities resulting from university committee and advisory group involvement, including benchmarking and assessment, preparation of materials, minutes, and follow-up tasks. Assist with drafting and editing high-quality correspondence, presentations, reports, and other written materials. Maintain confidentiality in all communications.
Essential Function | Yes
Percentage of Time | 15
Job Duty | Other duties as assigned
Essential Function | No
Percentage of Time | 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive | No
Hazardous weather category | Essential
Hazardous weather category | Essential
Posting Detail Information
Number of Vacancies | 1
Desired Start Date |
Job Open Date | 07/11/2025
Job Close Date | 08/18/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 18, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/190782
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Desired Start Date |
Job Open Date | 07/11/2025
Job Close Date | 08/18/2025
Open Until Filled | No
Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by August 18, 2025.
Quicklink for Posting | https://uscjobs.sc.edu/postings/190782
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?
- Yes
- No
Applicant Documents
Required Documents
- Cover Letter
- Resume
- List of References and Contact Information
Optional Documents
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