Edtech.com's Summary

New Classrooms is hiring an Executive Administrative Assistant to support the Chief Executive Officer and other senior leaders by managing calendars, coordinating meetings, handling travel arrangements, and assisting with administrative tasks. The role requires proactive planning, communication, and organizational skills to enhance executive effectiveness and manage multiple stakeholder interactions.

Highlights

Support the CEO and senior leaders with calendar management, meeting coordination, and follow-up activities.
Book travel and ensure the CEO has necessary travel information.
Manage expense reimbursements and coordinate logistics for board meetings.
Maintain stakeholder information in Salesforce and provide administrative support for key initiatives.
Requires strong organizational, problem-solving, and communication skills.
Experience with Google Suite, especially Calendar; familiarity with Salesforce is a plus.
Minimum 4 years executive assistant experience or a recent graduate with strong academic credentials.
Salary range from $63,000 to $75,000 depending on location and experience.
Includes benefits: medical, dental, vision, 41 paid days off, parental leave, professional development budget, and cell phone subsidy.
Role requires alignment with US Eastern Time Zone and supports a fully remote work environment.

Executive Administrative Assistant Full Description

Executive Administrative Assistant
Fully Remote • United States • Managing Officers

Job Type

Full-time

Description

WHO WE ARE

New Classrooms is a national non-profit organization focused on reimagining math education for all students. We are a fully remote team of educators, technologists, and advocates committed to the idea that all students deserve an educational pathway that meets them where they are and gets them to where they need to be. We partner with schools, districts, and states to support the implementation of our personalized, competency-based math solution, Teach to One: Roadmaps, while also advocating for shifts across the K-12 landscape to create the conditions for more student-centered learning.

ABOUT THE ROLE

New Classrooms is seeking an experienced, intelligent individual with superior organization and problem solving skills to support the Chief Executive Officer, and handle some administrative tasks for the President and Chief Academic Officer. The Executive Administrative Assistant will make the CEO more effective and efficient by providing a variety of high level support, which frees up his time to focus on more complex responsibilities. This role is always thinking ahead, to anticipate the CEO’s needs and questions, and ensure that the CEO is always prepared in advance, and using his time to achieve his goals.

This role is remote, and working hours must align with the CEO, which is the US Eastern Time Zone.

WHAT THE ROLE DOES

Support the CEO and other key executives in managing day-to-day activities, including meeting preparation, coordination, and follow-up
Plan, manage and maintain an accurate calendar of meetings and other commitments on behalf of the CEO and other key executives while balancing competing scheduling priorities
Coordinate calendars across multiple stakeholders, internal and external, and doggedly pursue responses
Book travel; ensure calendar accurately reflects travel time needs, and the CEO has the necessary information to travel independently
Manage all expense reimbursements, accurately and timely
Support board logistics including scheduling all board related meetings and coordinating board member schedules
Manage/maintain essential information for key external stakeholders, in Salesforce
Provide logistical support for meetings, as needed
Draft various artifacts (slides, documents, emails, e.g.) on behalf of the CEO as requested
Provide administrative support to other senior leaders, including the President and Chief Academic Officer, as requested
Support key initiatives and projects with other senior leaders, as necessary
Coordinate and manage tasks to ensure that the CEO’s priorities and deadlines are met and addressed, and best practices are maintained

KEY COMPETENCIES OF THE ROLE

Operates Effectively: You have strong organizational and information management skills, excellent attention to detail, and are execution oriented.
Dependability: You enjoy working in a fast-paced and sometimes ambiguous environment, jumping in and doing whatever it takes to meet deadlines and goals. You reliably prioritize your work to meet deadlines.
Persistence / Tenacity: Working with many external stakeholders, especially funders and board members, many of which are not the most responsive, requires a stick-to-itiveness to ensure that outstanding to dos and issues are resolved in a timely manner.
Strategic Judgement: You understand the broader context of the org’s work and the CEO’s goals & responsibilities, and use that information to guide decisions regarding what the CEO needs and how you can best support him.
Self-Directed: You are proactive at identifying what needs to be done, figuring out solutions, and do not need the CEO to direct your work. You are always thinking several steps ahead of the CEO.
Communication: You write clear, precise, well-organized communications using appropriate channels, vocabulary, grammar, and word usage. Your verbal interactions are clear, concise and effective.
EQ: You demonstrate strong emotional intelligence, with the ability to navigate complex interpersonal dynamics, foster positive working relations; you also have a customer service mindset that comes through in your interactions with our team members as well as external stakeholders.
Flexibility/Adaptability: You are able to adjust to changing needs quickly, and thoughtfully, and effectively compromise when necessary. You’re not worried about how things have always been done, but are constantly on the hunt to make processes more effective.

WHAT WE ARE LOOKING FOR

You embody our core values: Prioritize People, Initiate and Innovate, Lifelong Learning, Creative Collaboration, Purposeful Partnerships and Considered Confidence.
You are masterful at effectively communicating and interacting with the CEO, understanding his style & priorities, and effectively anticipating what he will need to be successful
You are exceptionally sharp and can keep up in a fast paced and complex environment with ease
4+ years of experience as an executive assistant, or other similar position OR a recent graduate from a top 25 university with stellar academic record
Has demonstrated experience proactively scheduling executive calendars
Ability to resolve complex and/or confidential administrative issues with excellent judgment and little or no supervision. You have strong critical thinking, prioritization, and problem solving skills
You can digest complex information and summarize key points
Familiarity with Google suite of work tools, particularly Calendar
Familiarity with Salesforce a plus
You are a lifelong learner, happy to dive into an ambiguous space, get up to speed and figure it out
You are energized by New Classrooms’ mission and committed to working with Considered Confidence to help us achieve our vision

ROLE CLASSIFICATIONS AND BENEFITS

This role is remote, full-time, and includes benefits such as rich medical, dental, and vision insurance, 41 paid days off per year (prorated for the period in which you work), paid parental leave, a professional development budget and a quarterly cell phone subsidy.

The hiring salary range for this role is $63,000 - $67,000 and will be commensurate with experience. We have a hiring salary range of $70,000 - $75,000 for specific higher cost of labor locations, which include New York City, Washington DC, Boston, San Francisco/Oakland, Los Angeles, Seattle and their metro areas.

New Classrooms is a fully remote organization. All employees work from home, and occasionally travel for in-person get-togethers and off-sites.

EQUAL OPPORTUNITY

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Salary Description

$63,000 - $75,000

Original Job Description

Executive Administrative Assistant
Fully Remote • United States • Managing Officers

Job Type

Full-time

Description

WHO WE ARE

ABOUT THE ROLE

This role is remote, and working hours must align with the CEO, which is the US Eastern Time Zone.

WHAT THE ROLE DOES

Support the CEO and other key executives in managing day-to-day activities, including meeting preparation, coordination, and follow-up
Plan, manage and maintain an accurate calendar of meetings and other commitments on behalf of the CEO and other key executives while balancing competing scheduling priorities
Coordinate calendars across multiple stakeholders, internal and external, and doggedly pursue responses
Book travel; ensure calendar accurately reflects travel time needs, and the CEO has the necessary information to travel independently
Manage all expense reimbursements, accurately and timely
Support board logistics including scheduling all board related meetings and coordinating board member schedules
Manage/maintain essential information for key external stakeholders, in Salesforce
Provide logistical support for meetings, as needed
Draft various artifacts (slides, documents, emails, e.g.) on behalf of the CEO as requested
Provide administrative support to other senior leaders, including the President and Chief Academic Officer, as requested
Support key initiatives and projects with other senior leaders, as necessary
Coordinate and manage tasks to ensure that the CEO’s priorities and deadlines are met and addressed, and best practices are maintained

KEY COMPETENCIES OF THE ROLE

Operates Effectively: You have strong organizational and information management skills, excellent attention to detail, and are execution oriented.
Dependability: You enjoy working in a fast-paced and sometimes ambiguous environment, jumping in and doing whatever it takes to meet deadlines and goals. You reliably prioritize your work to meet deadlines.
Persistence / Tenacity: Working with many external stakeholders, especially funders and board members, many of which are not the most responsive, requires a stick-to-itiveness to ensure that outstanding to dos and issues are resolved in a timely manner.
Strategic Judgement: You understand the broader context of the org’s work and the CEO’s goals & responsibilities, and use that information to guide decisions regarding what the CEO needs and how you can best support him.
Self-Directed: You are proactive at identifying what needs to be done, figuring out solutions, and do not need the CEO to direct your work. You are always thinking several steps ahead of the CEO.
Communication: You write clear, precise, well-organized communications using appropriate channels, vocabulary, grammar, and word usage. Your verbal interactions are clear, concise and effective.
EQ: You demonstrate strong emotional intelligence, with the ability to navigate complex interpersonal dynamics, foster positive working relations; you also have a customer service mindset that comes through in your interactions with our team members as well as external stakeholders.
Flexibility/Adaptability: You are able to adjust to changing needs quickly, and thoughtfully, and effectively compromise when necessary. You’re not worried about how things have always been done, but are constantly on the hunt to make processes more effective.

WHAT WE ARE LOOKING FOR

You embody our core values: Prioritize People, Initiate and Innovate, Lifelong Learning, Creative Collaboration, Purposeful Partnerships and Considered Confidence.
You are masterful at effectively communicating and interacting with the CEO, understanding his style & priorities, and effectively anticipating what he will need to be successful
You are exceptionally sharp and can keep up in a fast paced and complex environment with ease
4+ years of experience as an executive assistant, or other similar position OR a recent graduate from a top 25 university with stellar academic record
Has demonstrated experience proactively scheduling executive calendars
Ability to resolve complex and/or confidential administrative issues with excellent judgment and little or no supervision. You have strong critical thinking, prioritization, and problem solving skills
You can digest complex information and summarize key points
Familiarity with Google suite of work tools, particularly Calendar
Familiarity with Salesforce a plus
You are a lifelong learner, happy to dive into an ambiguous space, get up to speed and figure it out
You are energized by New Classrooms’ mission and committed to working with Considered Confidence to help us achieve our vision

ROLE CLASSIFICATIONS AND BENEFITS

New Classrooms is a fully remote organization. All employees work from home, and occasionally travel for in-person get-togethers and off-sites.

EQUAL OPPORTUNITY

Salary Description

$63,000 - $75,000

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