Paul D Camp Community College
Executive Assistant
🇺🇸 Franklin, VA
🕑 Full-Time
💰 $40K - $50K
💻 Other
🗓️ July 9th, 2025
Edtech.com's Summary
Paul D. Camp Community College is hiring an Executive Assistant to provide comprehensive administrative support to the Office of the Vice President of Academics and Student Success. The role involves managing the Vice President's calendar, handling communication, preparing documents, coordinating travel, assisting with class and event scheduling, maintaining faculty records, preparing budget reports, and supporting college-wide events.
Highlights
- Provide administrative assistance to the Vice President of Academics and Student Success.
- Manage calendar, phone calls, messages, letters, travel arrangements, and meetings.
- Maintain adjunct faculty documentation and process related pay data.
- Assist with class scheduling and serve as application administrator for event resources.
- Prepare budget summaries, enter requisitions, and track expenses.
- Support planning and execution of departmental and college events such as Convocation and Commencement.
- Serve as back-up Assistant to the College President when needed.
- Required skills include proficiency in word processing, spreadsheets, databases, email, note-taking, and strong communication abilities.
- Minimum qualification: high school diploma or equivalent with public service experience; Associate Degree and college experience preferred.
- Compensation range: $40,000 to $50,000 annually, commensurate with qualifications and experience.
Executive Assistant Full Description
Executive Assistant
Please see Special Instructions for more details.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Working Title | Executive Assistant
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band |
Position Number | 27700044
Agency | Paul D. Camp Community College
Division | Paul D. Camp Community College (Div)
Work Location | Franklin (City) - 620
Hiring Range | $40,000 - $50,000 (commensurate w/qualifications and experience)
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday, 8:00 AM – 5:00 PM
Sensitive Position | No
Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
Responsibilities include: The Executive Assistant provides comprehensive administrative assistance to the Office of the Vice President of Academics and Student Success, ensuring high-quality customer service and satisfaction, and contributing to the effective functioning of the Division. Supporting day-to-day office operations by keeping the Vice President’s calendar up-to-date; receiving incoming phone calls, taking messages, and carrying out appropriate actions; preparing letters and other documents for mailing; securing travel arrangements and reimbursements; scheduling meetings; taking minutes; maintaining records/files. Maintaining documentation for adjunct faculty files; producing schedule and pay data for adjunct faculty contracts. Assisting with class scheduling; serving as application administrator for event and resource scheduling; maintaining Division events calendar. Preparing budget summaries and reports; entering requisitions and tracking office expenses. Assisting with planning and implementation of departmental and college-wide events such as Convocation and Commencement. Serving as back-up Assistant to the College President in the absence of the President’s Executive Assistant.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or equivalent. Experience in a position that provides service to the public.
Required knowledge, skills and abilities include the following: Experience working with various technology applications such as word processing, spreadsheets, databases, and email. Demonstrated ability to apply quantitative reasoning and numeracy skills to maintain and perform calculations with various data, such as data needed for employee contracts and pay. Excellent organizational and time-management skills. Demonstrated ability to effectively maintain files and electronic records. Demonstrated ability to take notes/meeting minutes. Demonstrated ability to communicate verbally and in writing. Demonstrated ability to prioritize and work effectively in a fast-paced environment Demonstrated ability to work independently as well as collaboratively Demonstrated ability to meet deadlines Demonstrated ability to exercise initiative and judgment consistent with college mission, values, and policies Demonstrated ability to maintain confidentiality of personally identifiable information Demonstrated ability to provide excellent customer service to various constituencies such as faculty, staff, students and the public.
*All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.
Additional Considerations | Associate Degree preferred in administrative support technology, information technology, or other field related to the required competencies and responsibilities of the position. Experience working at a college preferred.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Role Title | Admin and Office Spec III
Role Code | 19013-SW
FLSA | Nonexempt
Pay Band |
Position Number | 27700044
Agency | Paul D. Camp Community College
Division | Paul D. Camp Community College (Div)
Work Location | Franklin (City) - 620
Hiring Range | $40,000 - $50,000 (commensurate w/qualifications and experience)
Emergency/Essential Personnel | No
EEO Category | F-Admin Supp
Full Time or Part Time | Full Time
Does this position have telework options? -Telework options are subject to change based on business needs- |
Does this position have a bilingual or multilingual skill requirement or preference? |
Work Schedule | Monday – Friday, 8:00 AM – 5:00 PM
Sensitive Position | No
Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
Responsibilities include: The Executive Assistant provides comprehensive administrative assistance to the Office of the Vice President of Academics and Student Success, ensuring high-quality customer service and satisfaction, and contributing to the effective functioning of the Division. Supporting day-to-day office operations by keeping the Vice President’s calendar up-to-date; receiving incoming phone calls, taking messages, and carrying out appropriate actions; preparing letters and other documents for mailing; securing travel arrangements and reimbursements; scheduling meetings; taking minutes; maintaining records/files. Maintaining documentation for adjunct faculty files; producing schedule and pay data for adjunct faculty contracts. Assisting with class scheduling; serving as application administrator for event and resource scheduling; maintaining Division events calendar. Preparing budget summaries and reports; entering requisitions and tracking office expenses. Assisting with planning and implementation of departmental and college-wide events such as Convocation and Commencement. Serving as back-up Assistant to the College President in the absence of the President’s Executive Assistant.
Special Assignments | May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications | High school diploma or equivalent. Experience in a position that provides service to the public.
Required knowledge, skills and abilities include the following: Experience working with various technology applications such as word processing, spreadsheets, databases, and email. Demonstrated ability to apply quantitative reasoning and numeracy skills to maintain and perform calculations with various data, such as data needed for employee contracts and pay. Excellent organizational and time-management skills. Demonstrated ability to effectively maintain files and electronic records. Demonstrated ability to take notes/meeting minutes. Demonstrated ability to communicate verbally and in writing. Demonstrated ability to prioritize and work effectively in a fast-paced environment Demonstrated ability to work independently as well as collaboratively Demonstrated ability to meet deadlines Demonstrated ability to exercise initiative and judgment consistent with college mission, values, and policies Demonstrated ability to maintain confidentiality of personally identifiable information Demonstrated ability to provide excellent customer service to various constituencies such as faculty, staff, students and the public.
*All full-time classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period.
Additional Considerations | Associate Degree preferred in administrative support technology, information technology, or other field related to the required competencies and responsibilities of the position. Experience working at a college preferred.
Operation of a State Vehicle | No
Supervises Employees | No
Required Travel | N/A
Posting Detail Information
Posting Number | CLS_3848P
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 06/25/2025
Job Close Date | 07/18/2025
Open Until Filled | Yes
Agency Website | www.pdc.edu
Contact Name | Dr. Justin Oliver
Email | joliver@pdc.edu
Phone Number | 757-569-6714
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/86270
Recruitment Type | General Public - G
Number of Vacancies | 1
Position End Date (if temporary) |
Job Open Date | 06/25/2025
Job Close Date | 07/18/2025
Open Until Filled | Yes
Agency Website | www.pdc.edu
Contact Name | Dr. Justin Oliver
Email | joliver@pdc.edu
Phone Number | 757-569-6714
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information |
Background Check Statement Disclaimer | The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement | The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement | The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement | VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting | https://jobs.vccs.edu/postings/86270
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
Optional Documents
- Unofficial Transcripts
- Other Document
- Curriculum Vitae
- Alternative Hiring Process Letter
- (877) 340-5577
- ats@ssc.vccs.edu
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