Edtech.com's Summary

The College of Western Idaho (CWI) is hiring an Executive Assistant, Foundation. This role supports the Vice President of Advancement and the Advancement Division by managing donor relations, coordinating board meetings, and handling executive administrative tasks to advance the college's mission and institutional growth.

Highlights

Provide high-level administrative support to the Vice President and Advancement Division
Coordinate Foundation Board meetings, donor communications, and special projects
Manage calendars, correspondence, travel, and confidential records
Process and track gifts using financial and database systems
Support donor engagement and alumni outreach initiatives
Prepare reports, presentations, and executive communications
Serve as liaison between the Vice President and stakeholders
Collaborate with other Executive Assistants and Advancement staff
Associate's or Bachelor's degree or equivalent experience required
Minimum five years of administrative support experience, with at least three supporting an executive preferred
High proficiency in Microsoft Office (Word, Excel, PowerPoint)
Compensation range: $25.46 - $31.83 per hour

Executive Assistant, Foundation Full Description

Reports To:

Vice President, Advancement

Position Status:

FT - Full-Time

Posted Pay Range:

$25.46 - $31.83

Support Leadership and Impact Advancement as CWI’s Executive Assistant!

Are you a highly organized, proactive professional who thrives in a fast-paced, mission-driven environment? The College of Western Idaho (CWI) is seeking an Executive Assistant to support the Vice President of Advancement and the Advancement Division, playing a key role in donor relations, board coordination, and executive operations.

Why Join CWI?

At CWI, we are dedicated to student success and community engagement. As the Executive Assistant to the Vice President of Advancement, you’ll be at the heart of strategic initiatives that support fundraising, alumni relations, and institutional growth.

Benefits:

CWI offers one of the most affordable and comprehensive benefits packages in higher education, including:

Premium healthcare plans
11%+ employer retirement contributions
Tuition discounts
Generous personal leave
Opportunities for professional development

Strategic Administrative Leadership:

Provide high-level administrative support to the Vice President and Advancement Division
Coordinate Foundation Board meetings, donor communications, and special projects
Manage calendars, correspondence, and confidential records with precision and professionalism

Impactful Work in Advancement & Donor Relations:

Process and track gifts using financial and database systems
Support donor engagement and alumni outreach initiatives
Prepare reports, presentations, and executive communications

Collaborative & Confidential Environment:

Serve as a liaison between the Vice President and internal/external stakeholders
Work closely with other Executive Assistants to ensure seamless office operations
Maintain discretion and sound judgment in all communications and decisions

Key Responsibilities:

Executive & Administrative Support

Perform advanced administrative duties for the Vice President and Advancement Division
Prepare agendas, take meeting minutes, and manage scheduling logistics
Draft and proofread correspondence, reports, and presentations

Donor & Board Engagement

Process gifts and maintain accurate donor records
Coordinate Foundation Board meetings and special events
Collaborate with Advancement staff to ensure a positive donor experience

Office & Project Management

Manage calendars, travel, and expense reporting
Analyze data and prepare monthly and quarterly reports
Support cross-departmental coordination and problem-solving

What We’re Looking For:

Associate’s or Bachelor’s degree or equivalent experience
Five years of administrative support experience, with at least three years supporting an executive (preferred)
High proficiency in Microsoft Office (Word, Excel, PowerPoint)
Strong organizational and problem-solving abilities
Independent, detail-oriented, and resourceful
Excellent interpersonal and communication skills
Ability to manage multiple priorities with discretion and professionalism

Additional Instructions For Applicants:

Most positions at CWI are in-person and based on campus. While some roles may allow up to two remote workdays per week, eligibility for remote work is determined on a case-by-case basis at the hiring manager's discretion. All candidates must reside within, or be willing to relocate to, a reasonable commuting distance from CWI. Employment visa sponsorship is not available for this position.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, gender identity, sexual orientation, or any other applicable legally protected status.

Original Job Description