Edtech.com's Summary

The University of Denver is hiring an Executive Assistant for the Graduate School of Professional Psychology (GSPP). The role involves managing the Dean's schedule, coordinating meetings and travel, supporting fundraising and special projects, and acting as the primary point of contact for the Dean while maintaining confidentiality and strong relationships across university stakeholders.

Highlights

Manages the Dean's calendar and acts as a gatekeeper, coordinating conflicting requests.
Provides comprehensive administrative support including travel, expense reports, correspondence, and event planning.
Coordinates GSPP Board of Advisors meetings and prepares related materials such as the Board Book and meeting notes.
Supports fundraising efforts and hosts visitors including donors and faculty candidates.
Manages multiple projects aligned with the Dean's strategic goals and adapts to changing priorities.
Requires proficiency with MS Office Suite, Adobe Acrobat Pro, and familiarity with DU systems like Concur and Banner.
Minimum qualifications include a two-year degree or equivalent and 3-5 years of relevant experience supporting leadership.
Preferred qualifications include a four-year degree, 4-6 years administrative experience, higher education experience, and knowledge of Microsoft Teams and Outlook.
Salary range is $62,000-$72,000 with full benefits including medical, dental, retirement, and tuition benefits.
Works a full-time schedule primarily on campus during university hours with limited remote work options.

Executive Assistant, Graduate School of Professional Psychology Full Description

At the Graduate School of Professional Psychology (GSPP), our goal is to transform the way we think about and approach mental health and wellness. We do so through groundbreaking academic programs and experiential training that aim to ensure we can better meet the needs of the communities we serve. We are dedicated to developing exceptional practitioners and scholars by offering a well-rounded approach to education. Every single one of our programs blends valuable academic offerings, intensive field-based training, cutting-edge applied research, and constructive community engagement. Our academic programs are rooted in our history of service and have developed over time to meet the growing needs of society. For more information, please visit http://psychology.du.edu.

GSPP seeks to train students to provide culturally responsive services to clients and the community. GSPP is committed to building a diverse and inclusive educational environment. While more work is needed, GSPP endeavors to create an accessible, affirming, and safe climate by actively engaging in the process of systemic transformation and accountability.

Position Summary

The Executive Assistant (EA) serves as the primary point of contact for Dean Torrey Wilson of the Graduate School of Professional Psychology (GSPP). As a successful candidate, you will have excellent communication skills, impeccable attention to detail, follow-through, flexibility, and strong technology skills. You will provide wide-ranging administrative support, including managing the Dean’s schedule, supporting meetings with guests and donors, and arranging domestic and international travel. You will use good judgment to make decisions that align with the Dean’s priorities and university and GSPP policies, including maintaining confidentiality. You are the firm but kind gatekeeper of the Dean’s time who appreciates candor, stays flexible, and keeps a sense of humor.

As a representative of the school, you will be clear and courteous in interactions with a wide variety of constituencies including senior university leadership and their teams, faculty, students, staff across campus, GSPP Advisory Board members, and other external contacts. You will also manage diverse projects to support the Dean’s strategic goals both independently and collaboratively. This position requires significant adaptability and a commitment to teamwork, including cross-training to support other staff.

This is a full-time (37.5 hour/week) benefited, position that is primarily on campus during the university’s working hours of 8:00am – 4:30pm, with limited remote work opportunities in consultation with the Dean and in accordance with the university’s remote work policies. The preferred start date for this position is Monday, August 25th.

Essential Functions

Manages the calendar for the Dean, acting as a gatekeeper; coordinates and handles conflicting requests with grace and good judgment.
Provides all administrative support for the Dean, including scheduling, travel arrangements, expense reports, correspondence, fundraising support, performance management, hosting guests, etc.
Coordinates GSPP Board of Advisors meetings and related items in consultation with the Dean, Executive Director of Advancement (GSPP), other Advancement staff, and GSPP faculty and staff (as required by varying Board meeting agendas and presentations).
- Finalizes Board Book, including proofing and formatting.
- Drafts Notes of the meetings for staff and Board Chair review.
- Maintains Members’ contact lists and bios.
As needed and as available, leads event planning and day-of management for select GSPP community events and occasional activities such as faculty candidates visits to campus, accreditation site visits, etc.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Dean, determining appropriate actions, either independently or in consultation with the Dean and others.
Assists the Dean with special projects, some with institution-wide impact, many including faculty, staff and external partners.
Cultivates strong relationships across the university to ensure that GSPP is following and sharing best practices.
Cross-trains with GSPP staff regarding parking permits, supplies orders, building operations, and other operational issues as necessary.
Other duties as assigned.

Knowledge, Skills, and Abilities

Strong organizational skills, able to prioritize tasks with excellent attention to detail.
Very strong interpersonal skills, able to build appropriate relationships with stakeholders, including the Dean, faculty, staff, senior leadership, and external partners.
Ability to exercise good judgment, make sound decisions, act courteously and professionally, and maintain confidentiality.
Self-starter, able to work independently and collaboratively as part of a team.
Strong work ethic, managing time wisely and maintaining consistent performance with a positive attitude and high ethical standards.
Excellent written and verbal communication skills, with a focus on friendly customer service.
Strong technology skills, including familiarity with MS Office Suite, Adobe Acrobat Pro, and a demonstrated ability and desire to learn new programs.
Proactive problem-solving skills with strong reasoning and decision-making capabilities.
Ability to manage multiple ongoing projects, contend with competing priorities and multiple coinciding deadlines, and to quickly adapt to change.

Required Qualifications

A two-year degree or equivalent training and experience.
3-5 years of work experience that is directly related to the essential job functions.
Experience working with leadership.

Preferred Qualifications

A four-year degree in a related field or equivalent training and experience.
4-6 years relevant experience providing administrative assistance that is directly related to the essential job functions.
Experience communicating with, and assisting high-level leadership, donors, and external and internal contacts.
Experience in higher education or a similar complex environment.
Experience with the Microsoft suite including Teams and Outlook
Experience with DU systems such as Concur, Banner, Piosphere, Tableau, Momentus, etc.

Working Environment

Standard office environment.
Unexpected interruptions occur often and stress level is moderate to high.
Noise level is quiet to moderate.

Physical Activities

Ability to work in front of a computer for extended periods of time.
Occasionally required to move about the office/campus.

Work Schedule

This is a full-time (37.5 hour/week) benefited, position that is primarily on campus during the university’s working hours of 8:00am – 4:30pm, with limited remote work opportunities in consultation with the Dean and in accordance with the university’s remote work policies

Application Deadline

For consideration, please submit your application materials by 4:00 p.m. (MST) July 23, 2025.

Special Instructions

Candidates must apply online through jobs.du.edu to be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 10.

Salary Range

The salary range for this position is $62,000-$72,000.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.

Benefits:

The University of Denver offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:

Resume
Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital, family, or parental status, pregnancy or related conditions, national origin, disability, or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race, color, national origin, ancestry, age, religion, creed, disability, sex (including sex stereotypes, sex characteristics, sexual orientation, gender identity, and gender expression), marital family, and parental status, pregnancy, genetic information, military enlistment, or veteran status, and any other class of individuals protected from discrimination under federal, state, or local law, regulation, or ordinance in any of the University’s educational programs and activities, and in the employment (including application for employment) and admissions (including application for admission) context, as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Worker's Rights ("POWR") Act; and any other federal, state, and local laws, regulations, or ordinances that prohibit discrimination, harassment, and/or retaliation. For more information, please see the University of Denver's Non‑Discrimination‑Statement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.

Original Job Description