Virginia Tech
Executive Assistant & Project Coordinator to the Dean
Edtech.com's Summary
Virginia Tech is hiring an Executive Assistant & Project Coordinator to the Dean of the College of Natural Resources and Environment (CNRE). The role provides high-level administrative, operational, and strategic support, managing executive workflows, communications, and projects involving college leadership, academic departments, research centers, and various stakeholders including senior university leadership and external partners. It also includes coordination of meetings and travel for the Dean and Associate Deans, emphasizing proactive project management and confidentiality.
Highlights
- Primary administrative and strategic support partner to the Dean of CNRE.
- Manage Dean's calendar, communications, priorities, and executive processes.
- Coordinate complex initiatives across college leadership, departments, research centers, and external stakeholders.
- Provide meeting scheduling and travel support for the Dean and two Associate Deans.
- Bachelor’s degree in business, administration, communications, or related field required.
- Significant experience supporting senior executives in a self-directed environment.
- Advanced proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint.
- Familiarity with Virginia Tech administrative systems and policies preferred.
- Experience with research, analysis, executive correspondence, and project coordination.
- Non-exempt position, eligible for overtime, standard 40-hour workweek.
Executive Assistant & Project Coordinator to the Dean Full Description
Job Description
The Executive Assistant & Project Coordinator serves as the primary administrative, operational, and strategic support partner to the Dean of the College of Natural Resources and Environment (CNRE). Reporting directly to the Dean, this role coordinates executive workflows, information flow, and complex initiatives across college leadership, academic departments, research centers, and a broad range of internal and external stakeholders, including senior university leadership, alumni, donors, industry partners, government agencies, and policy leaders.
This position exercises a high degree of independent judgment in managing the Dean’s calendar, communications, priorities, and executive processes. The role is intentionally proactive and project-oriented, focused on establishing effective systems and workflows that enable the Dean to advance college and university priorities strategically. The Executive Assistant provides critical support through research, analysis, writing, relationship management, and end-to-end coordination of initiatives from conception through completion.
In addition to direct support of the Dean, the position provides meeting scheduling support and travel support for the two Associate Deans to ensure alignment across the college’s senior leadership team. Success in this role requires exceptional professionalism, discretion, emotional intelligence, and the ability to operate effectively under pressure while managing confidential and sensitive matters.
The Executive Assistant serves as a trusted partner to the Dean and CNRE leadership, using sound judgment, initiative, and adaptability in a dynamic environment.
This position exercises a high degree of independent judgment in managing the Dean’s calendar, communications, priorities, and executive processes. The role is intentionally proactive and project-oriented, focused on establishing effective systems and workflows that enable the Dean to advance college and university priorities strategically. The Executive Assistant provides critical support through research, analysis, writing, relationship management, and end-to-end coordination of initiatives from conception through completion.
In addition to direct support of the Dean, the position provides meeting scheduling support and travel support for the two Associate Deans to ensure alignment across the college’s senior leadership team. Success in this role requires exceptional professionalism, discretion, emotional intelligence, and the ability to operate effectively under pressure while managing confidential and sensitive matters.
The Executive Assistant serves as a trusted partner to the Dean and CNRE leadership, using sound judgment, initiative, and adaptability in a dynamic environment.
Required Qualifications
Bachelor’s degree in business, administration, communications, or a related field, or an equivalent combination of education, training, and experience.
Significant experience providing high-level administrative support to a senior executive in a fast-paced, self-directed environment.
Familiarity with Virginia Tech administrative systems and policies.
Demonstrated ability to independently manage, prioritize, track, and complete multiple projects with competing deadlines.
Proven discretion, sound judgment, diplomacy, and tact in handling sensitive and confidential matters.
Experience conducting research, analysis, and preparing executive correspondence, reports, and briefing materials.
Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Exceptional planning, organizational, and attention to detail skills.
Strong interpersonal, written, and oral communication skills with the ability to build trust across diverse constituencies.
Demonstrated professionalism, adaptability, and emotional intelligence.
Significant experience providing high-level administrative support to a senior executive in a fast-paced, self-directed environment.
Familiarity with Virginia Tech administrative systems and policies.
Demonstrated ability to independently manage, prioritize, track, and complete multiple projects with competing deadlines.
Proven discretion, sound judgment, diplomacy, and tact in handling sensitive and confidential matters.
Experience conducting research, analysis, and preparing executive correspondence, reports, and briefing materials.
Advanced proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Exceptional planning, organizational, and attention to detail skills.
Strong interpersonal, written, and oral communication skills with the ability to build trust across diverse constituencies.
Demonstrated professionalism, adaptability, and emotional intelligence.
Preferred Qualifications
Experience in higher education administration, preferably within a college or dean’s office.
Experience with benchmarking, reporting, or policy and procedure documentation.
Demonstrated experience coordinating complex, multi-stakeholder projects.
Experience with project management tools or methodologies.
Certified Administrative Professional (CAP), American Society of Administrative Professionals PACE, or other certifications.
Prior experience working in a team-oriented executive support environment.
Experience with benchmarking, reporting, or policy and procedure documentation.
Demonstrated experience coordinating complex, multi-stakeholder projects.
Experience with project management tools or methodologies.
Certified Administrative Professional (CAP), American Society of Administrative Professionals PACE, or other certifications.
Prior experience working in a team-oriented executive support environment.
Pay Band
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Compensation with Experience
Hours per week
40
Review Date
2/20/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Heidi Stansfield at stansfield@vt.edu during regular business hours at least 10 business days prior to the event.
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