Edtech.com's Summary

California State University, Fresno is hiring an Executive Assistant to the Provost & Vice President of Academic Affairs. The role involves managing a wide variety of high-level administrative tasks to support the Provost, coordinating with office staff to ensure prompt responses, preparing correspondence, and analyzing data to inform recommendations.

Highlights

Manage administrative details to support the Provost and Vice President for Academic Affairs.
Lead office staff coordination and ensure timely communication and document preparation.
Analyze and interpret data to make informed recommendations to senior leadership.
Expertise required in public and business administration, fiscal management, and applicable laws and regulations.
Mastery of Microsoft Office, Google Workspace, and ability to learn web maintenance software and collaboration tools, including AI-enabled platforms.
Experience preferred with PeopleSoft Financial programs, budget queries, Concur, electronic signature/workflow platforms, and project management tools.
Education requirement: Bachelor's degree in a related field with four years relevant experience; advanced degree may substitute experience.
Compensation ranges from $5,797 to $8,445 per month, with an anticipated hiring range up to $6,031 per month.
Responsible for handling confidential information with high discretion and maintaining compliance with campus governance.
Supports executive-level initiatives, accreditation, compliance reviews, audits, and governance processes.

Executive Assistant to the Provost & Vice President of Academic Affairs Full Description

Executive Assistant to the Provost & Vice President for Academic Affairs
(Executive Assistant III)

Compensation and Benefits

The anticipated salary hiring range is up to $6,031 per month (Steps 1 - 3), commensurate with qualifications and experience.

The salary range for this classification is $5,797 to $8,445 per month.

This is a full-time, probationary, exempt position.

Positions at Fresno State are to perform their work onsite. Some positions, depending upon University needs and operations, may be eligible for remote work, one day per week, pursuant to Fresno State's remote work guidelines and the CSU policy.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general direction of the Provost, the incumbent performs a wide variety of high level functions to relieve the Provost of administrative details of the office. The incumbent contributes to a positive work environment. As the lead office staff, the incumbent works with other office staff to assure prompt responses and prepares correspondence and supporting documentation as directed. The incumbent is responsible for collecting, evaluating and interpreting data necessary to make informed recommendations to the Provost.

Key Qualifications

Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative issues including pertinent laws and regulations.
Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters. Maintain high level of confidentiality in handling student and faculty files.
Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities.
Strong written and verbal communication skills. Mastery of English grammar, spelling and punctuation.
Experience with campus governance.
Mastery of campus software applications such as Microsoft Office, Google Workspace and knowledge of, or ability to learn, Web maintenance software.
Use of approved digital tools, collaboration platforms, workflow systems, and emerging technologies, including AI-enabled tools where appropriate and consistent with University policy, to improve accuracy, efficiency, accessibility, communication, documentation, and executive office operations.

To view the full list of qualifications and job responsibilities, please click the Position Description button above.

Education and Experience

Equivalent to a bachelor’s degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Intermediate knowledge of PeopleSoft Financial programs or comparable applications
Peoplesoft Budget Query knowledge
Experience supporting an executive-level office in higher education, public administration, or a similarly complex organization.
Experience with PeopleSoft, Concur, financial/budget systems, electronic signature/workflow platforms, shared document systems, and/or project management tools.
Experience supporting accreditation, compliance reviews, audits, executive searches, governance processes, or high-level institutional initiatives.

Deadline & Application Instructions

Applications received by July 26, 2026 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Fresno State

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at (559) 278-2032.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification (not listed on the CO job posting template)

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [email protected].

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [email protected].

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Original Job Description