Executive Coordinator for Information Technology

Edtech.com's Summary

College of Charleston is hiring an Executive Coordinator for Information Technology. This role provides high-level administrative and operational support to the IT division, coordinating divisional operations, governance activities, and personnel processes while managing workflows and confidential information to ensure organizational effectiveness.

Highlights

Provide executive and operational support to the IT division and CIO, including calendar management, meeting coordination, and documentation of governance activities.
Manage logistics for division meetings, retreats, training, and vendor visits, ensuring alignment with divisional priorities.
Oversee daily administrative operations, serve as primary contact for IT administrative functions, and manage communication channels.
Maintain divisional records, contact lists, shared repositories, and coordinate travel and conference logistics.
Support IT human resource processes such as onboarding/offboarding, position posting, interview scheduling, and personnel records maintenance.
Proficient knowledge required in Microsoft 365 applications including Outlook, Word, Excel, Teams, and SharePoint.
Strong organizational and time management skills with ability to work independently and in a team environment.
Minimum qualifications include a high school diploma with relevant experience; a bachelor's degree may substitute for experience.
Salary range is $52,100 to $70,300, commensurate with education and experience.
Department served: IT Administration at College of Charleston; full benefits package offered including health, dental, vision, retirement, and employee tuition assistance.

Executive Coordinator for Information Technology Full Description

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Please see Special Instructions for more details.

Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

*Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

All applications must be submitted online https://jobs.cofc.edu.

Posting Details

POSTING INFORMATION

Internal Title	Executive Coordinator for Information Technology
Position Type	Classified
Faculty / Non-Faculty / Administration	Non-Faculty
Pay Band	GEN09
Level
Department	IT Administration
Job Purpose	The Executive Coordinator for Information Technology serves as the central administrative resource for the IT division, supporting the CIO and IT leadership team in coordinating divisional operations, governance activities, and personnel processes. This role ensures organizational effectiveness by proactively managing workflows, documenting accurately, and securely handling confidential information in a complex, fast-paced technology environment.
Minimum Requirements	A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor’s degree may be substituted for required work experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.
Required Knowledge, Skills and Abilities	Strong organizational and time management skills with the ability to work both independently and as part of a team. Knowledge of administrative and office management principles and practices. Knowledge of standard business technology tools, including Microsoft 365 applications (Outlook, Word, Excel, Teams, SharePoint) or similar platforms. Knowledge of confidentiality standards and appropriate handling of sensitive information. General understanding of organizational structure and operations within a complex administrative environment, preferably in higher education or a technology-focused division.
Additional Comments Regarding Position
Special Instructions to Applicants	Please complete the application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Salary is commensurate with education/experience which exceeds the minimum requirements. Offers of employment are contingent upon a successful background check. All applications must be submitted online https://jobs.cofc.edu*.
Salary	*$52,100 - $70,300
Posting Date	03/04/2026
Closing Date	03/27/2026
Benefits	Insurance: Health/Dental/Vision Life Insurance Paid Leave: Sick/Annual/Parental Retirement Long Term Disability Paid Holidays Free CARTA Bus Service Employee Tuition Assistance Program (ETAP) Employee Assistance Program (EAP) Full Benefits Package – Click Here
Open Until Filled	No
Posting Number	2026037
EEO Statement	The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu.
Quicklink for Posting	https://jobs.cofc.edu/postings/17731

Job Duties

Activity	Provides high-level administrative and operational support to the Information Technology division, IT leadership team, and the CIO. Manages executive and division-wide calendars; schedules and coordinates meetings; prepares agendas and assembles materials; records minutes; and tracks action items to ensure timely follow-up and completion. Leads coordination of logistics for division meetings, governance committees, retreats, training sessions, vendor visits, and cross-campus working groups, including space reservations and technology setup. Ensures meetings and events are well-organized, properly documented, and aligned with divisional priorities.
Essential or Marginal	Essential
Percent of Time	50

Activity	Oversees daily administrative operations of the IT office. Serves as the primary point of contact for the division’s administrative functions and ensures efficient workflow and responsiveness. Reviews, prioritizes, and distributes incoming inquiries and correspondence; monitors shared inboxes and communication channels; and ensures appropriate follow-up or escalation. Establishes and maintains office procedures to promote consistency and operational efficiency. May supervise student employees or temporary staff, including assigning tasks, monitoring performance, and providing training on office processes and expectations.
Essential or Marginal	Essential
Percent of Time	30

Activity	Maintains and safeguards divisional administrative records, contact lists, shared documentation repositories, and official files in accordance with College policies and records retention requirements. Coordinates travel arrangements, conference registrations, and related documentation. Manages physical access records, office assignments, and key logs as assigned, ensuring accurate tracking and compliance with institutional procedures.
Essential or Marginal	Essential
Percent of Time	15

Activity	Supports IT human resource processes in coordination with Human Resources and IT functional teams. Assists with onboarding and offboarding logistics, position posting coordination, interview scheduling, documentation routing, and access/equipment coordination for new and departing employees. Maintains updated organizational charts and internal personnel records.
Essential or Marginal	Essential
Percent of Time	5

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- LinkedIn
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Works (SC Department of Employment and Workforce)
- Twitter
- Word of mouth
- Other
- National Labor Exchange
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Applicant Documents

Required Documents

Optional Documents

Resume
Cover Letter / Letter of Application
Curriculum Vitae
Research and Professional Development Statement
Other Document
Other Document 2
Other Document 3
Reference List
Form DD 214

Email: jobs@cofc.edu
General Information: 843.953.5512
Mailing Address: 66 George St.
Charleston, SC 29424

HR Office 160 Calhoun St.
Lightsey Building B36
Charleston, SC 29424
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Original Job Description