Export Compliance Specialist - Office of Research Protections

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Office for Research Protections (ORP) at Penn State is seeking an exceptional candidate with a strong mindset of collaboration, strategy and expertise who can help streamline workflows and foster effective and efficient compliance processes to serve as the Export Compliance Specialist in support of the Export Compliance Office (ECO) program.

This position will report to the University Export Compliance Officer (UECO) in support of the ECO program.

Responsibilities: Following are the key responsibilities of this position:

• Provide guidance to faculty, staff, and administrators.
• Works with faculty and researchers to review Research and Academic efforts to determine if subject to ITAR, EAR, DOE, and or OFAC.
• Maintain specialized knowledge of U.S. export and import regulations, in particular the ITAR, EAR, OFAC, DOE. Stay current on regulatory changes and contribute to policy reviews and updates.
• Provide specialized knowledge for other UECO staff performing routine export compliance reviews of requests for international visitors, international shipments, and international travel; and when needed perform routine reviews.
• Work directly with principal investigators and relevant unit offices to ensure compliance with all related regulations and internal policies and procedures.
• Support research security requirements and workflows related to International Trade Compliance.
• Collaborate with faculty and staff in the Office of Sponsored Programs, Applied Research Laboratory, Office of General Counsel, Penn State Global, College Research Offices, and other offices to facilitate effective and efficient compliance enforcement and monitoring.
• Participate in and contribute to University formal and informal policy and procedure reviews with other offices including Sponsored Programs, Global Programs, General Counsel, Risk Management, and VP Faculty Affairs; supports special investigations; contributes to professional associations' responses to regulatory changes.
• Collaborate with staff on the Conflict of Interest and Outside Activities team within the Office for Research Protections for research security/foreign affiliations reviews of foreign scientific collaborations and foreign visitors.
• Prepare procedures, workflows, memos, and templates as needed for a variety of foreign transactions, including TCPs, export licenses (ITAR and EAR), international visitors and employees, and international shipments.
• Manage compliance workflows and suggest improvements to the export compliance website, process and workflow for streamlining reviews, and internal record-keeping.
• Review export compliance language in international agreements, software licenses, vendor end use agreements, and other agreements with export compliance implications.
• Assist faculty and OSP staff in developing strategies for foreign person participation, including licensing options; Technology Control Plans; review and audit Technology Control Plans and internal compliance efforts for on-going projects.
• Prepare and deliver targeted internal training and outreach to the University community.

Skills and Abilities:

• Excellent written and verbal communication.
• Exceptional organizational skills and attention to detail.
• Ability to multi-task, analyze complex situations, and develop actionable solutions.
• Discretion and ability to maintain confidentiality of sensitive information.
• Ability to work effectively and collaboratively with researchers and staff.
• Sound judgment for decision-making.
• Ability to work independently and prioritize tasks in a dynamic environment.
• Ability to draft U.S. export license applications and Technology Control Plans.

Preferred Qualifications:

• Master's degree in a related field or Juris Doctor.
• Experience in a higher education setting.
• ECoP - Export Compliance Professional certificate or equivalent

Work Arrangement: This position can operate remotely within remote-eligible states in the US (please refer to information on the top). Shared working space is available on campus if required. Standard working hours are in the eastern time zone.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree3+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $86,300.00 - $129,500.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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